Top 17 Substitute clerical/administrative Jobs in Pleasanton, Ca

SUBSTITUTE - Clerical/Administrative
Livermore Valley Joint Unified Schools —Livermore, CA
- Office
- Data entry
- Public school
Substitute - Secretarial/Clerical - 2025/2026
Livermore Valley Joint Unified School District —Livermore, CA
- On call
- Office
- Front desk
- Typing
Human Resources Technician
City of Pleasanton, CA —Pleasanton, CA
- $78,516 - $117,768 a year
- Online Application
- Word processing
- ERP systems
- No experience needed
- AD&D insurance
- Paid holidays
5d
Substitute Teacher(Full-Time)
SJB Child Development Centers —San Jose, CA
- $31.00 - $34.50 an hour
- Full-time
- Bilingual
- Classroom
- 18 years or older
- Health insurance
- Dental insurance
Quick Apply
SUBSTITUTE - Instructional Assistant
Livermore Valley Joint Unified Schools —Livermore, CA
- Classroom
- Writing skills
- Basic math
Adult Education - Instructional Assistant
Livermore Valley Joint Unified Schools —Livermore, CA
- $22.59 an hour
- Classroom
- Writing skills
- Basic math
Substitute Clerical Roles
San José Unified School District —San Jose, CA
- $23.06 an hour
- Part-time
- Customer service
- Office
- High school diploma or GED
Quick Apply
Extended Program Assistant (ASES/ELO-P) - Hourly Position
Livermore Valley Joint Unified School District —Livermore, CA
- $22.14 an hour
- Monday to Friday
- Classroom
- Writing skills
- Basic math
Attendance & Student Records Clerk (26-27SY)
Lighthouse Community Public Schools —Oakland, CA
- $45,000 - $59,000 a year
- Full-time
- School experience
- Spanish
- Office
- Health insurance
- Flexible spending account
Quick Apply
8d
Accounting Specialist
Lammersville Unified School District —Mtn House, CA
- $29.07 - $34.02 an hour
- Online Application
- School experience
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
3d
Payroll Specialist I
Superior Court of California, County of Alameda —Alameda, CA
- $70,220.80 - $86,611.20 a year
- Full-time
- Word processing
- Research
- Mid-level
- On-the-job training
Revenue Cycle Informatics Administrative Assistant I (Open & Promotional)
County of San Mateo —San Mateo, CA
- $84,260.80 - $105,331.20 a year
- Online Application
- Research
- Mid-level
- Office
- Retirement plan
SUBSTITUTE - LVN
Livermore Valley Joint Unified Schools —Livermore, CA
- LVN
- Public school
- Entry level
TIMEKEEPING TECHNICIAN
Santa Clara Valley Transportation Authority —San Jose, CA
- $74,809.80 - $97,306.56 a year
- Overtime
- Background check
- Word processing
- Writing skills
- Health insurance
- Dental insurance
16h
Vehicle And Equipment Manager (Open and Promotional)
County of San Mateo —Redwood City, CA
- Contracts
- Senior level
- Negotiation
Quick Apply
Clinical Services Manager I Nursing-Emergency Department (Departmental Promotional Only)
County of San Mateo —San Mateo, CA
- $178,776 - $223,496 a year
- Full-time
- Nursing
- Psychiatry
- RN License
- Retirement plan
2d
Clinical Services Manager I – Nursing for Perioperative Services (Open and Promotional)
County of San Mateo —San Mateo, CA
- $178,776 - $223,496 a year
- Full-time
- Nursing
- Surgery
- Psychiatry
- Retirement plan

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Early Learning Center Program Coordinator
YMCA of Central Ohio —Bellefontaine, OH
Bachelor’s degree in child development, elementary education, or related field or associates degree in early childhood development; and previous experience in a…
$18.50 - $20.50 an hour
Quick Apply
12d
Building Administrative Secretary
Reynoldsburg City School District —Reynoldsburg, OH
Manages daily front office operations, serving as the first point of contact by answering phones, responding to emails, greeting visitors, and directing…
3d

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SUBSTITUTE - Clerical/Administrative

Livermore Valley Joint Unified Schools
Livermore, CA

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Job Details

Qualifications

Meeting minutes
Office supply management
Student supervision
Printer and copier repair
Visitor query response
Grade entry
Office activity coordination
Fire safety
Behavioral standards enforcement in schools
Gradebook management
Financial transaction processing
Copy machines
Student record keeping
Greeting customers
Student database management
Child attendance tracking
Filing
Meeting transcription
Student information system
Mail distribution
Medication pass administration
Phone call screening
Data summary reports
Schedule management
Laminating
Internal employee customer service
On-site repair services (office equipment)
Paper laminating machines
Mail management
Office supply ordering

Full Job Description

SUBSTITUTE - CLERICAL/ADMINISTRATIVE

BASIC FUNCTION:

The job of Office Assistant was established for the purpose/s of providing clerical support to assigned personnel; communicating information to staff and the public; maintaining complete and accurate records; and providing information and/or direction as requested. This job reports to Principal or Vice Principal.

REPRESENTATIVE DUTIES:

Administers basic first aid and may distribute prescription medication as needed within established guidelines. Distribution of medication is under the instruction of a physician’s order and within the parameters of California law.

Answers telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.

Collects in conjunction with the Principal secretary, payments for a variety of events (e.g. fines, fees, field trips, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.

Compiles data from a wide variety of sources (e.g. student information, PowerSchool, calendars, expenditures/budget, etc.) for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator.

Completes enrollment and withdrawal activities for the purpose of complying with established requirements.

Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, picture day and its entire process, student assemblies, independent study process, volunteer paperwork, lunch count tallies, attendance awards, fire drills, morning PA announcements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.

Distributes items within the site (e.g. special delivery and overnight mail/packages, messages, application packets, early dismissal notes, etc.) for the purpose of ensuring receipt to addressee.

Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.

Maintains automated student attendance system for the purpose of ensuring accurate tracking and documentation of student attendance.

Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.

Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips, late notices, class release forms, etc.) for the purpose of ensuring accurate reporting of excused absences and truancies.

Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, entering data in PowerSchool, etc.) for the purpose of supporting office operations.

Prepares and maintains manual and electronic documents, files, and records (e.g. parent letters, forms, reports, student passes, class rosters, bus passes, state audits, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

Presents information on administrative procedures (e.g. program policies, submission procedures, use of office equipment, attendance procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.

Procures and distributes supplies and materials for the purpose of maintaining availability of required items.

Responds to a wide variety of inquiries from internal and external parties (e.g. parents, teachers, vendors, district staff, community agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

Supports classroom teachers and other school personnel for the purpose of providing assistance with their functions and responsibilities.

Troubleshoots equipment malfunctions (e.g. copiers, computers, scanners, fax machines, laminator, phone systems, etc.) for the purpose of performing minor repairs and/or referring to appropriate source for repair services.

Verifies student related data (e.g. grades, information, emergency information, enrollment forms, etc.) for the purpose of ensuring the accuracy of the student records.

Attends meetings as required for the purpose of providing information, recording minutes; coordinating materials distribution and/or supporting the needs of attendees.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Substitute Salary Schedule: https://www.livermoreschools.org/departments/human-resources/salary-schedules

Work Environment:

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. The job is performed under conditions with some exposure to risk of injury and/or illness.

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Refine Your Search

substitute clerical/administrative jobs in pleasanton, ca

SUBSTITUTE - Clerical/Administrative

Substitute - Secretarial/Clerical - 2025/2026

Human Resources Technician

Substitute Teacher(Full-Time)

SUBSTITUTE - Instructional Assistant

Adult Education - Instructional Assistant

Substitute Clerical Roles

Extended Program Assistant (ASES/ELO-P) - Hourly Position

Attendance & Student Records Clerk (26-27SY)

Accounting Specialist

Payroll Specialist I

Revenue Cycle Informatics Administrative Assistant I (Open & Promotional)

SUBSTITUTE - LVN

TIMEKEEPING TECHNICIAN

Vehicle And Equipment Manager (Open and Promotional)

Clinical Services Manager I Nursing-Emergency Department (Departmental Promotional Only)

Clinical Services Manager I – Nursing for Perioperative Services (Open and Promotional)

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SUBSTITUTE - CLERICAL/ADMINISTRATIVE

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