Top 763 Assistant Jobs in Port Salerno Fl

Executive Assistant to the CEO
Confidential —Hobe Sound, FL
- From $85,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Clean driving record
Quick Apply
12d
Administrative Assistant (Public Works)
Martin County —Stuart, FL
- $19.88 an hour
- Temporary
- Background check
- Word processing
- Writing skills
- Health insurance
- Paid time off
Quick Apply
23h
Medical Assistant Fast Growth 5 Star Practice
Psychiatry of the Palm Beaches —Jupiter, FL
- $20 - $24 an hour
- Full-time
- Medical office experience
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Admin Assistant
Campbell Property Management —Jupiter, FL
- Up to $25 an hour
- Full-time
- Office
- Entry level
Quick Apply
Administrative Assistant
Campbell Property Management —Port Saint Lucie, FL
- Up to $22 an hour
- Full-time
- Office
- Entry level
Quick Apply
6d
Office Assistant
EGA Marine LLC —Stuart, FL
- $25.36 - $30.54 an hour
- Part-time
- Inventory management
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Advanced Concrete Solutions, LLC —Palm City, FL
- Clean driving record
- Microsoft Outlook
- Computer literacy
Quick Apply
10h
Business Office Assistant - Assisted Living Community
Discovery Commons Hobe Sound —Hobe Sound, FL
- $24 - $25 an hour
- Weekends as needed
- Background check
- Customer service
- Computer literacy
- Paid training
- Paid holidays
Quick Apply
Office Assistant
Siebert Yacht Management Inc —Jupiter, FL
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- 401(k)
Quick Apply
Maintenance Assistant
Martin Coast Rehabilitation and Healthcare —Hobe Sound, FL
- $18 - $22 an hour
- Full-time
- High school diploma or GED
- Ability to lift 50 pounds
- Rehabilitation center
Quick Apply
4d
Catering Assistant
Grennlovegift —Port Saint Lucie, FL
- $25 an hour
- Part-time
- Basic math
- In-person
- Communication skills
- Flexible schedule
Quick Apply
Administrative Assistant
SAFESPACE INC —Stuart, FL
- Full-time
- Background check
- Mid-level
- Office
Quick Apply
Executive Personal Assistant
ANN CUSA | Serhant Real Estate —Jupiter, FL
- $20.00 - $25.55 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Outlook
- US work authorization
- Work from home
- Professional development assistance
Quick Apply
5d
ADMINISTRATIVE ASSISTANT II
City of Fort Pierce —Fort Pierce, FL
- $20.57 - $34.00 an hour
- Microsoft Outlook
- Basic math
- ERP systems
13d
Entry-Level Staff Assistant / Client Coordinator
Alex Gillen, Attorney at Law —Stuart, FL
- $31,200 - $42,000 a year
- Part-time
- Background check
- Spanish
- Administrative experience
- Paid time off
- Opportunities for advancement
Quick Apply
8d
Word Processor Assistant
Continental Shelf Associates —Stuart, FL
- Full-time
- Marketing
- Office
- US work authorization
Administrative Assistant
Carr, Riggs & Ingram, LLC —Stuart, FL
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
5d
Human Resources Assistant
SAFESPACE INC —Stuart, FL
- $20 an hour
- Full-time
- Background check
- Office
- High school diploma or GED
Quick Apply
11d
Front Desk Receptionist
Savits Enterprises, Inc. —Stuart, FL
- $22 - $23 an hour
- Weekends only
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
STAFF ASSISTANT - 60011540
The State of Florida —Stuart, FL
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
2d

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Executive Assistant to the CEO

Confidential
Hobe Sound, FL

Quick Apply

Job Details

Full-time
From $85,000 a year
12 days ago

Qualifications

Basic graphic design principles
Teamwork
Executive administrative support
Bachelor's degree
Visual communication design
Business Administration
Time management

Full Job Description

Position Summary

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO in a fast-paced, mission-driven environment. This is a hybrid role that serves the organization in 2 locations – Hobe Sound and Jupiter, Florida. This role requires a proactive, highly organized professional who thrives on managing multiple priorities, anticipating needs, and maintaining the highest level of confidentiality.

The ideal candidate is detail-oriented, technologically savvy, resourceful, and possesses outstanding communication skills. A self-starter who takes initiative, solves problems, and supports the coordination of both professional and personal executive responsibilities.

Key Responsibilities

Executive Support

Manage the CEO's complex calendar, appointments, and scheduling.
Coordinate lunches, dinners, meetings, and events with supporters, donors, and key stakeholders.
Assist with CEO communications before, during, and after business hours as needed.
Draft correspondence, event follow-up emails, and other executive communications.
Proofread documents, presentations, and written communications with exceptional attention to detail.
Eventually manage portions of the CEO's email, responding on the CEO's behalf when directed.
Prepare and distribute a weekly executive recap.

Administrative & Financial Coordination

Track and maintain records of in-kind donations and expenses.
Maintain the integrity and confidentiality of internal information, financial records, contact databases, and sensitive documents.
Coordinate regularly with the internal team and Home Office Manager to ensure seamless operations.
Maintain accurate address books, invitation lists, and supporter databases.
Meticulous note-taking, documenting and proofreading and meeting coordination.

Events & Donor Relations

Assist with planning and coordinating donor and foundation events.
Draft invitations, event communications, and follow-up correspondence.
Coordinate pre-gala welcome bags by sourcing items, managing rooming lists, organizing hotel room blocks, and overseeing delivery.
Assist with events hosted at the CEO's home by coordinating invitations, cocktail menus, event graphics, and guest takeaway gifts.
Support auction and fundraising donation requests, including assembling and coordinating specialty gift baskets.

Gifting & Special Projects

Manage all executive gifting, including:
Tracking gift inventory
Researching and purchasing gifts
Maintaining gift records
Packaging and wrapping gifts
Coordinating shipping and delivery
Creating customized gifts for various occasions, including auctions, housewarming, get-well wishes, and other special events.
Develop graphics and personalized designs for custom projects and gifting initiatives.

Marketing & Communications

Manage social media posting and engagement, including responding to comments when appropriate.
Create graphics and visual materials for events, invitations, gifts, and communications.
Support branding consistency across communications and event materials.

Qualifications

The ideal candidate will possess:

Must reside in Palm Beach County with easy access to Hobe Sound and Jupiter, FL.
Must be able to pass a level 2 background check.
Must have reliable transportation and a clean driving record.
Must be able to perform work in person up to 75% of the time. Must be available outside of normal business hours for emails, calls, texts, and events.
Bachelor’s degree in any of the following Marketing, Business Administration, Public Relations or a related field.
Minimum of 5–7 years of experience in Marketing, Executive Assistant, or other executive-level support role, or a related professional role.
Exceptional organizational and project management skills.
Outstanding written and verbal communication abilities with strong proofreading and editing skills.
Advanced technology proficiency, including Microsoft Office Suite (Excel, PowerPoint, and Word), Google Workspace (Google Sheets and Google Slides), and digital collaboration tools (Asana).
Graphic design experience (Canva, Adobe Creative Suite, or similar platforms required).
High attention to detail and accuracy.
Ability to anticipate needs and think several steps ahead.
Excellent time management with the ability to manage multiple priorities simultaneously.
Sound judgment and strong problem-solving skills.
A high level of discretion and professionalism when handling confidential information.
Flexibility and availability to support executive communications outside traditional business hours when necessary.

Personal Attributes

We are looking for someone who is:

Honest and trustworthy
Highly motivated
Self-directed and proactive
Hardworking and dependable
Flexible and adaptable
Professional with an outgoing, positive attitude
Resourceful and solutions-oriented
Committed to excellence in every detail
Able to maintain complete confidentiality while representing the CEO with professionalism and integrity

Application Instructions:

The hiring company is confidential..

Pay: From $85,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

assistant jobs in port salerno fl

Executive Assistant to the CEO

Administrative Assistant (Public Works)

Medical Assistant Fast Growth 5 Star Practice

Admin Assistant

Administrative Assistant

Office Assistant

Office Assistant

Business Office Assistant - Assisted Living Community

Office Assistant

Maintenance Assistant

Catering Assistant

Administrative Assistant

Executive Personal Assistant

ADMINISTRATIVE ASSISTANT II

Entry-Level Staff Assistant / Client Coordinator

Word Processor Assistant

Administrative Assistant

Human Resources Assistant

Front Desk Receptionist

STAFF ASSISTANT - 60011540

I want to receive the latest job alert for assistant in port salerno fl

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