Top 20 Executive administrative assistant Jobs in Portage, In

Administrative Assistant I
MSI Express, Inc. —Portage, IN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Administrative Assistant
Regional Federal Credit Union —Crown Point, IN
- $50,000 - $70,000 a year
- Urgently hiring
- Microsoft Excel
- Research
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant
Franciscan Health —Michigan City, IN
- Full-time
- Hospital
- Research
- Office
Lifestyle & Executive Assistant (Perfect for an Organized, Tech-Savvy Personal Assistant)
Biohub Health and Research —Chicago, IL
- $32,500 - $40,000 a year
- Full-time
- No background check
- Research
- Office
- Professional development assistance
- Flexible schedule
Quick Apply
Executive Assistant to Programs
Opportunity Enterprises Inc —Valparaiso, IN
- $17 an hour
- Part-time
- Customer service
- Mid-level
- Office
Quick Apply
8d
Executive Assistant/Office Manager
South Shore Public Relations —Michigan City, IN
- $15 - $18 an hour
- Part-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Mileage reimbursement
Quick Apply
Principal's Secretary-Calumet High School
Lake Ridge Schools —Gary, IN
- $15 - $25 an hour
- Full-time
- School experience
- High school
- Computer literacy
9d
Secretary to Assistant Principals (Career and Technical Education)
Merrillville Community School Corporation —Merrillville, IN
- $18.52 an hour
- Full-time
- High school
- Office
- High school diploma or GED
Quick Apply
Principal's Secretary-Calumet High School
Lake Ridge New Tech Schools —Gary, IN
- $15 - $25 an hour
- Full-time
- School experience
- High school
- Computer literacy
Quick Apply
9d
EXECUTIVE ASSISTANT to ASSISTANT PASTOR/CHIEF MINISTRIES OFFICER
All Nations Worship Assembly —Chicago, IL
- Full-time
- 5 years
- Research
- Mid-level
Quick Apply
Resume Collector- Executive Leadership Assistant
Chicago Collegiate Charter School —Chicago, IL
- Full-time
- Google Workspace
- Mid-level
- 3 years
Quick Apply
9d

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Administrative Assistant I

MSI Express, Inc. -
Portage, IN

Quick Apply

Job Details

Full-time

Qualifications

Confidential information handling
Microsoft Excel
Database systems
Microsoft Outlook
Executive administrative support
Internal employee customer service

Full Job Description

Job Description:

Job Description

The Administrative Assistant provides comprehensive administrative and office management support while assisting with select human resources functions. This role serves as a key point of coordination for daily office operations, senior leadership support, and associate communications, with some HR-related responsibilities. The position works independently under general direction of the Plant Manager and functions primarily as an administrative resource for the department and management team.

Key Responsibilities

Administrative & Office Management

Provide advanced administrative support to senior management, including calendar management, scheduling meetings, coordinating interviews, and arranging travel and lodging for extended trips.
Serve as the central point of communication for office activities, meetings, and administrative inquiries.
Open, review, and route mail and correspondence; respond to routine inquiries as appropriate.
Maintain organized filing systems and reporting, including confidential managerial and personnel records.
Anticipate the needs of the team and provide proactive solutions.
Operate and maintain office equipment.
Follow up on assignments delegated by management to ensure timely completion and status reporting.
Perform a broad range of administrative details requiring knowledge of company operations, organizational procedures, and professional business terminology.

HR & Personnel Support

Provide administrative support for HR-related processes such as personnel records management and basic benefits coordination.
Maintain and update employee data in HR systems and files, ensuring accuracy and compliance with employment requirements.
Respond to routine HR-related inquiries and redirect more complex issues to appropriate HR team members.
Support supervisors with performance management documentation and tracking.
Assist with ad hoc HR projects such as employee surveys, data collection, and report preparation.
Prepare confidential and recurring reports related to personnel data, turnover, and compliance as requested.

Additional Duties

Liaise with internal departments to ensure smooth administrative and personnel processes.
Serve as a courteous and professional point of contact for associates, candidates, and external partners.
Perform additional administrative or departmental duties as assigned by management.

Required Skills & Qualifications

Strong administrative and office management skills with the ability to manage multiple priorities and deadlines.
Proven experience providing executive or senior-level administrative support.
Excellent organizational skills with exceptional attention to detail and accuracy.
High level of discretion and ability to handle confidential and sensitive information.
Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization.
Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and comfort working in HRIS or similar database systems.
Ability to work independently with minimal supervision while exercising sound judgment.
Strong time-management and follow-up skills to ensure tasks and assignments are completed on schedule.
Customer-service mindset with a courteous, responsive, and solution-oriented approach.
Basic understanding of HR processes and employment-related documentation preferred.
Ability to adapt to changing priorities in a fast-paced office environment.

MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Quick Apply

Refine Your Search

executive administrative assistant jobs in portage, in

Administrative Assistant I

Executive Administrative Assistant

Executive Assistant

Lifestyle & Executive Assistant (Perfect for an Organized, Tech-Savvy Personal Assistant)

Executive Assistant to Programs

Executive Assistant/Office Manager

Principal's Secretary-Calumet High School

Secretary to Assistant Principals (Career and Technical Education)

Principal's Secretary-Calumet High School

EXECUTIVE ASSISTANT to ASSISTANT PASTOR/CHIEF MINISTRIES OFFICER

Resume Collector- Executive Leadership Assistant

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