Top 9 School administrative assistant Jobs in Portland Or

School Admin Assistant II - 0.75 FTE - Harrison Park MS
Portland Public Schools Oregon —Portland, OR
- $22.27 - $28.04 an hour
- Part-time
- School experience
- Word processing
- Office
- Disability insurance
- Health insurance
2d
School Receptionist
Oregon Ballet Theatre (OBT) —Portland, OR
- Email
- Background check
- School experience
- CPR Certification
School Admin Assistant II - 0.5 FTE - Hayhurst K-5
Portland Public Schools Oregon —Portland, OR
- $22.27 - $28.04 an hour
- Part-time
- School experience
- Word processing
- Office
- Disability insurance
- Health insurance
1d
Clerk - .500 FTE - Beaumont - Middle School
Portland Public Schools Oregon —Portland, OR
- $20.66 - $26.39 an hour
- Part-time
- School experience
- Spanish
- Word processing
- Disability insurance
- Health insurance
4d
School Admin Assistant II - 0.5 FTE - Markham K-5
Portland Public Schools Oregon —Portland, OR
- $22.27 - $28.04 an hour
- Part-time
- School experience
- Word processing
- Office
- Disability insurance
- Health insurance
1d
Preschool Administrative Assistant
Cadence Academy Preschool —West Linn, OR
- $19.94 - $24.50 an hour
- Urgently hiring
- School experience
- 18 years or older
- Office
- Paid holidays
- Health insurance
10d
Administrative Assistant (PART-TIME / FULL-TIME, beginning August 2026)
Horizon Christian School —Tualatin, OR
- $19.50 an hour
- Part-time
- Google Workspace
- Customer service
- Administrative experience
Quick Apply
Extra Duty- High School Assistant Volleyball Coach (2026/2027 SY)
Gresham Barlow School District —Gresham, OR
- Nights as needed
- High school
- High school diploma or GED
- Driver's License
Extra Duty- High School Assistant Coach Boys/Girls Wrestling
Gresham Barlow School District —Gresham, OR
- Nights as needed
- High school
- High school diploma or GED
- Driver's License

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Executive Assistant
BolyːWelch —Portland, OR
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Substitute Secretary
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Manage incoming and outgoing communications, including internal and external phone calls. Greet students, visitors, parents, staff and other substitutes in a…
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School Admin Assistant II - 0.75 FTE - Harrison Park MS

Portland Public Schools Oregon -
Portland, OR

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Job Details

Part-time
$22.27 - $28.04 an hour
2 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
Employee assistance program
Vision insurance
403(b)
Life insurance

Qualifications

School experience
Website maintenance
Visitor query response
Grade entry
Website management
Office activity coordination
Organizing community events
Social media post writing
Graduation requirements management
Phone communication
Word processing
Spreadsheets
Copy machines
Student record keeping
Content management systems
Greeting customers
Student database management
Providing information to customers
Child attendance tracking
Student information system
Executive administrative support
High school diploma or GED
Meeting scheduling
Task prioritization
Working with students
Content development
Special events experience
Student support
Parent communication in school administration
Childcare medication administration

Full Job Description

Open Date: 8/12/2026

Close Date: 8/18/2026

Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.

Position Details

POSITION SUMMARY

Provide administrative support to students, family, school community, and staff through a variety of tasks. Act as a primary contact to provide guidance to students and family members. Perform a potentially diverse range of tasks including compiling communication materials, supporting student events, and providing guidance on completing PPS enrollment processes. Support school staff and administrators.

REPRESENTATIVE DUTIES

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification. Some or all of the duties may be applied to a specific position based on the size and needs of the school.

Provide communication assistance to Building Administrators and staff by formatting and distributing communications by hard copy, email, and website information updates. Update and format communication materials include websites, newsletters, and social media posts.
Support Vice Principals/Assistant Principals by coordinating meetings, preparing and organizing required documentation, scheduling appointments, and assisting school partners, and other organizations. Documentation may include but not limited to disciplinary or class scheduling materials.
Assist students and parents in making appointments with counselors, answering phone calls and recording messages for the Counseling Office.
Enter information into various systems and tracking documents, including updating student grade information. Prepare transcripts and submitting requests, ensuring graduation requirements are met.
Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
Help coordinate student and community events. Order materials, track participation, and provide day of/on site coordination. Prepare event programs for distribution at events.
Graduation support typically includes creating graduation programs, ordering and distributing caps and gowns.
Student conference schedules entered into systems. Send communications to students and parents.
Complete all work using a Racial Equity and Social Justice lens as outlined in board policies. Participate in staff development, in-service trainings related to diversity, equity and inclusion in the workplace and in K-12 education. Model appropriate behaviors.
Routinely meets and interacts with the public, staff, and students in situations which require tact, discretion and courtesy.
Greet visitors, ensure security procedures are followed, and visitors are signed into systems.
Receives and resolves concerns and complaints, using knowledge of school policies, procedures, rules, and requirements.
May complete tasks associated with the School Administrative Assistant III but they will not comprise the majority of responsibilities.
Provide medication to students in compliance with documented and approved plans. Responsible for minor first aid duties in the absence of the school nurse.

EDUCATION AND EXPERIENCE

High school diploma or equivalent
One (1) or more years of experience of customer service, school administrative support, office administrative support, and/or event coordination. Experience working in or volunteering in a school is preferred.
Any other combination of education and experience that would likely provide the required knowledge and abilities may be considered.

KNOWLEDGE AND ABILITIES

Familiarity with standard office machines (copy machines, scanners, computers, phones) and willingness to learn new equipment as needed.
Knowledge of various software and technologies including word processing, presentation, database, spreadsheet, website content management; willingness to attend additional training as needed.
Organizational abilities to schedule meetings, plan and execute special events, projects, improvements.
Familiarity with / Ability to learn district software and applications used for tracking attendance, guest sign-ins, substitutes, sports registrations, etc. (ex: Synergy, Raptor, Aesop)
Ability to establish and maintain a variety of recordkeeping systems.
Ability to perform multiple administrative support duties with constantly changing priorities and deadlines
Ability to obtain detailed knowledge of District policies, practices and procedures to provide clear information and directions to students, teachers and outside parties
Excellent interpersonal communication skills (verbal and written), including active listening.
Demonstrated ability to exercise confidentiality, good judgment, tact and diplomacy.
Ability to work with various internal/external customers.
Ability to prioritize tasks and meet deadlines in an environment with constant interruptions.
Work effectively with a service-oriented attitude in a busy, high volume school office setting with frequent interruptions.
Knowledge of first-aid procedures; ability to learn proper methods of dispensing medications.

WORK YEAR: 210 days

COMPENSATION: $22.27 - $28.04 per hour

FTE: 0.75 FTE - (30 hours per week)

Portland Public Schools (PPS) is seeking talented people from diverse backgrounds and experiences to lead change and inspire PPS students. At PPS, every employee, despite having different roles, is an educator. We hope to attract talented educators who model the core PPS Educator Essentials. With the District’s focus on eliminating systemic racism and its adverse impact on student learning, we seek to hire individuals who bring to our district a deep commitment to racial equity and social justice.

The District is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on perceived or actual race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; veteran’s status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service.

504 Coordinator: Katie Loewen, [email protected], 503-916-3337 x63337
ADA Coordinator: Jey Buno, [email protected], 503-916-3360
Director of Civil Rights: Dr. Bobby Cruz, [email protected], 503-839-3660

Accessibility Statement

Benefits Information

Portland Public Schools (PPS) offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, prescription, life and disability insurance, employee assistance program, 403(b) retirement savings plan and various leave and professional development programs. Depending on the insurance option selected by the employee, there may be an employee contribution toward insurance.

Portland Public Schools is a public employer and participates in the Public Employees Retirement System (PERS/OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP/IAP, after serving six months under a PERS employer.

For more information about additional benefits or compensation options by employee group, please visit our website at: https://www.pps.net/Page/1635

Apply Now

Refine Your Search

school administrative assistant jobs in portland or

School Admin Assistant II - 0.75 FTE - Harrison Park MS

School Receptionist

School Admin Assistant II - 0.5 FTE - Hayhurst K-5

Clerk - .500 FTE - Beaumont - Middle School

School Admin Assistant II - 0.5 FTE - Markham K-5

Preschool Administrative Assistant

Administrative Assistant (PART-TIME / FULL-TIME, beginning August 2026)

Extra Duty- High School Assistant Volleyball Coach (2026/2027 SY)

Extra Duty- High School Assistant Coach Boys/Girls Wrestling

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