Top 98 Operations & administration coordinator Jobs in Rochester, Ny

Operations & Administration Coordinator
Causewave Community Partners —Rochester, NY
- $20 - $25 an hour
- Full-time
- Hybrid work
- Google Workspace
- Customer service
- Mid-level
- Paid holidays
- Loan repayment program
Quick Apply
5d
Engineering Services Specialist
Novolex —Canandaigua, NY
- $66,800 - $87,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Business Administration
- Wellness program
- Paid parental leave
Operations & Accounting Coordinator
IETS —Lima, NY
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Security FFD Coordinator
Constellation Energy —Ontario, NY
- $30.77 - $38.46 an hour
- Call employer
- Mid-level
- High school diploma or GED
- Travel
- Employee stock purchase plan
- Paid holidays
Residence Manager
CDS Monarch, Inc. —Webster, NY
- $65,000 - $69,000 a year
- Full-time
- Customer service
- Mid-level
- Residential
Quick Apply
Dining Operations Coordinator
University of Rochester —Rochester, NY
- $25.14 - $35.24 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
6d
Office Coordinator
Allient Incorporated —Rochester, NY
- $23 - $26 an hour
- Part-time
- Inventory management
- Office
- Administrative experience
- Flexible schedule
Quick Apply
9d
Manger, Clinical Administration
University of Rochester —Rochester, NY
- $70,600 - $105,800 a year
- Full-time
- Psychiatry
- Mid-level
- 3 years
Administrative Coordinator III
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
Administrative Coordinator, Advising
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
Department Coordinator IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Inventory management
- Office
5d
Benefits and Payroll Coordinator
TRILLIUM HEALTH INC —Rochester, NY
- $25.72 - $37.03 an hour
- Full-time
- 5 years
- Mid-level
- Microsoft Office
Quick Apply
Administrative Assistant
The Fedcap Group —Rochester, NY
- $18 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school
HR Data Coordinator I
University of Rochester —Rochester, NY
- $18.00 - $25.14 an hour
- Full-time
- Hybrid work
- Computer literacy
- University
- Computer skills
HR Administration Coordinator for Employee Learning
Rochester Institute of Technology —Rochester, NY
- $19.75 - $22.80 an hour
- Email
- Hybrid work
- Mid-level
- Office
- Criminal background check
10d
Property Development Coordinator
Park Grove Realty —Rochester, NY
- $65,000 - $70,000 a year
- Overtime
- Microsoft Excel
- Mid-level
- Office
10d
Office Coordinator
Charlie Health —Rochester, NY
- $18 - $22 an hour
- Full-time
- Salesforce
- HIPAA
- English
- Health insurance
Quick Apply
Office Coordinator
Moser Services Group, LLC d.b.a. EV Charge Solutions —Rochester, NY
- $18.75 - $19.25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Office Coordinator
Vanteon Corporation —Pittsford, NY
- $19 - $24 an hour
- Overtime
- Microsoft Excel
- No experience needed
- Research
Quick Apply
Director of Academic Support and Advocacy
University of Rochester —Rochester, NY
- $70,600 - $105,800 a year
- Full-time
- 7 years
- Writing skills
- Office

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Operations & Administration Coordinator

Causewave Community Partners -
Rochester, NY

Quick Apply

Job Details

Full-time
$20 - $25 an hour
5 days ago

Benefits

Paid holidays
Loan repayment program
Health insurance
Dental insurance
Paid time off
Cell phone reimbursement
Vision insurance
Professional development assistance
Retirement plan

Qualifications

Meeting minutes
Office supply management
Data integrity assurance
Practicing in a sourcing or procurement role
Employee onboarding
Google Workspace
Financial close processing
Correspondence management
Confidential information handling
Office activity coordination
Maintaining an organized workspace
Customer service
Operations coordination planning
Donor thank you note management
Meeting transcription
Executive administrative support
Collaboration with board members
Mail distribution
Mid-level
Data summary reports
Databases
Data integrity and documentation
Invoice payment processing
Employee data management
Driver's License
Data management
Financial records management
Mail management
Office supply ordering
Organizational skills

Full Job Description

Operations & Administration Coordinator

Organization: Causewave Community Partners
Reports To: Director of Finance & Administration
Job Type: Full-Time

About Causewave

Causewave Community Partners helps nonprofits, communities, and changemakers create lasting impact. We believe strong organizations build stronger communities, and we're looking for an Operations & Administration Coordinator who will play a vital role in keeping our organization running smoothly every day.

What We Offer

Competitive pay and benefits
100% employer-paid single health and dental insurance
Primarily in-office position with limited work-from-home flexibility
Paid vacation, sick time, and 16 holidays annually (including two floating holidays)
Flexible employer contributions after one year for retirement, student loan repayment, or other needs
$1,000 annual professional development budget
Annual cell phone stipend
Collaborative, supportive workplace culture
Meaningful work that positively impacts our community

Position Summary

The Operations & Administration Coordinator is a key member of the Causewave team and serves as the operational hub of the organization. This position supports daily office operations, executive scheduling, finance and HR processes, board administration, and program support.

We're looking for someone who is proactive, highly organized, detail-oriented, and enjoys creating systems that help an organization operate efficiently.

Key ResponsibilitiesFinance & HR Support

Assist the Director of Finance & Administration with accounts payable, invoicing, and monthly close procedures
Process and track organizational payments
Assist with partner invoices and vendor documentation
Support onboarding coordination and personnel file maintenance
Provide additional finance and administrative support as needed

Office Management

Maintain a welcoming, organized, and efficient office environment
Manage office supplies, equipment, and purchasing
Coordinate with vendors and service providers
Greet visitors and manage organizational correspondence
Maintain organized physical and electronic filing systems
Coordinate office celebrations and staff engagement activities

Executive & Leadership Support

Manage the President & CEO's calendar, meetings, appointments, and travel
Anticipate scheduling conflicts and coordinate with internal and external stakeholders
Prepare agendas, meeting materials, and follow-up summaries
Support leadership team scheduling across the organization

Board Administration

Coordinate and attend board meetings
Prepare and distribute meeting materials
Record and maintain accurate board meeting minutes
Coordinate board member communications and scheduling
Assist with additional board-related activities

Data & Records Management

Maintain accurate organizational databases and records
Generate reports for leadership
Maintain contact lists, donor records, partner information, and personnel files
Ensure confidentiality and data integrity

Program & Development Support

Provide administrative support to program and development staff
Manage incoming mail and donor acknowledgements
Support workshops, trainings, events, and fundraising activities
Track program deliverables, deadlines, and commitments

What Makes You Successful

We're looking for someone who is:

Detail-Oriented – You notice the small things before they become big problems.
Self-Starter – You take initiative and follow through without constant direction.
Highly Organized – You can successfully manage multiple priorities and deadlines.
Positive – You bring energy, professionalism, and optimism to your work.
Tech-Savvy – You're comfortable learning new software and using technology efficiently.
Team-Oriented – You enjoy helping others and contributing wherever needed.

Preferred Qualifications

Minimum of 2 years of relevant professional experience (internships count)
Excellent organizational skills and attention to detail
Strong project management abilities
Proficiency with Microsoft Office, Google Workspace, and the ability to quickly learn new software
Experience with finance, bookkeeping, and/or HR processes
Strong customer service skills
Associate's or Bachelor's degree in a related field, or an equivalent combination of education and experience
Valid driver's license and reliable transportation

Our Commitment to Diversity

Causewave Community Partners values diversity and inclusion. We are committed to creating a respectful, equitable workplace where individuals from all backgrounds feel welcome and valued. We encourage applicants of all backgrounds and experiences to apply.

Our Vision

We envision a community known for solving big challenges through collaboration. Causewave strives to be a destination for passionate people who want to make a difference and a place where organizations come to build momentum around their missions.

Don't Meet Every Requirement?

We encourage you to apply anyway. Research shows that women, non-binary applicants, and people of color are less likely to apply unless they meet every qualification. At Causewave, we value diverse experiences, perspectives, and talents.

Salary

$20.00–$25.00 per hour

Compensation is commensurate with experience.

How to Apply

Please submit:

Resume
AND either:
A cover letter, or
A one-minute video introduction

Applications should be sent to [email protected].

Pay: $20.00 - $25.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Work Location: Hybrid remote in Rochester, NY 14620

Quick Apply

Refine Your Search

operations & administration coordinator jobs in rochester, ny

Operations & Administration Coordinator

Engineering Services Specialist

Operations & Accounting Coordinator

Security FFD Coordinator

Residence Manager

Dining Operations Coordinator

Office Coordinator

Manger, Clinical Administration

Administrative Coordinator III

Administrative Coordinator, Advising

Department Coordinator IV

Benefits and Payroll Coordinator

Administrative Assistant

HR Data Coordinator I

HR Administration Coordinator for Employee Learning

Property Development Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Director of Academic Support and Advocacy

I want to receive the latest job alert for operations & administration coordinator in rochester, ny

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