Top 385 Assistant Jobs in Rockford, Il

Office Manager/Administrative Assistant
Shelter Care —Rockford, IL
- From $21 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Part Time Office Assistant
Kamps Pallets —Belvidere, IL
- $20 - $23 an hour
- Part-time
- Office
- Organizational skills
- In-person
- 401(k)
- Employee assistance program
Quick Apply
Office Manager/Administrative Assistant
Kelce & Company —Rockford, IL
- $20 - $22 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Assistant
Mike's Mowing & More Inc —Rockford, IL
- $20 - $30 an hour
- Part-time
- Hybrid work
- Google Workspace
- Administrative experience
- QuickBooks
- Paid time off
- Employee discount
Quick Apply
Front Office Assistant PRN
OSF HealthCare —Rockford, IL
- $17.66 - $19.63 an hour
- PRN
- High school diploma or GED
- Typing
- In-person
Jury Commission Administrative Assistant
Illinois 17th Judicial Circuit Court —Rockford, IL
- $21 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Public speaking
- Health insurance
- Dental insurance
Quick Apply
9d
Front Office Secretary
Faith Janitorial Corporation —Rockford, IL
- $17 - $20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Supported Living Assistant - 116 - Rockford
Clearbrook —Rockford, IL
- $21.35 an hour
- Part-time
- 18 years or older
- High school diploma or GED
- Driver's License
Quick Apply
Administrative Assistant
Wesley Willows —Rockford, IL
- $20 - $21 an hour
- Full-time
- Background check
- Skilled nursing facility
- Computer literacy
- 403(b) matching
- AD&D insurance
Quick Apply
Receptionist / Bookkeeper
Reese & Reese Attorneys —Rockford, IL
- $17.50 - $22.00 an hour
- Full-time
- High school diploma or GED
- QuickBooks
- Organizational skills
- Paid time off
- Professional development assistance
Quick Apply
Laboratory Assistant
Javon Bea Hospital —Rockford, IL
- $20.59 - $30.88 an hour
- PRN
- High school diploma or GED
- Associate's degree
- Entry level
- Employee assistance program
Quick Apply
Administrative Assistant to Juvenile Abuse & Neglect Guardians ad Litem
Illinois 17th Judicial Circuit Court —Rockford, IL
- $21.50 an hour
- Contract
- Computer literacy
- High school diploma or GED
- Children
Quick Apply
2d
Medical Office Assistant Prompt Care
OSF HealthCare —Loves Park, IL
- $18.85 - $21.21 an hour
- Full-time
- High school diploma or GED
- CNA
- Medical terminology
14d
Front Office Assistant Family Practice
OSF HealthCare —Loves Park, IL
- $17.66 - $19.63 an hour
- Full-time
- High school diploma or GED
- Typing
- In-person
1d
Medical Receptionist- Rockford
Community Home Physicians —Rockford, IL
- $20 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Adults
Quick Apply
Medical Receptionist Breast Imaging
UW Health —Rockford, IL
- $16.78 - $22.65 an hour
- Overtime
- Word processing
- Clinic
- Entry level
- Disability insurance
- Health insurance
1d
Foster Care Case Aide
Youth Service Bureau of Illinois Valley —Rockford, IL
- $22 an hour
- Weekends as needed
- Background check
- Clean driving record
- Microsoft Excel
Quick Apply
Administrative Assistant
DAVITA —Rockford, IL
- $16.50 - $25.50 an hour
- Full-time
- Hospital
- Medical office experience
- Administrative experience
- Health insurance
- Dental insurance
2d
Chiropractic Assistant/Receptionist
Healing Path of Rockford —Rockford, IL
- From $17 an hour
- Part-time
- Ability to walk for extended periods
- Sanitation
- In-person
- Paid time off
- Employee discount
Quick Apply
6d
Office Administrator - Department of Biomedical Science
University of Illinois —Rockford, IL
- $24.21 - $26.74 an hour
- Online Application
- Office
- High school diploma or GED
- University
- Health insurance
- Dental insurance
14h

I want to receive the latest job alert for assistant in rockford, il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

assistant jobs near rockford, il

Front Office Assistant jobs in Rockford, IL

Medical Receptionist jobs in Rockford, IL

Administrative Assistant jobs in Rockford, IL

Chiropractic Assistant jobs in Rockford, IL

Office Administrator jobs in Rockford, IL

Office Assistant jobs in Belvidere, IL

Laboratory Assistant jobs in Rockford, IL

Bookkeeper jobs in Rockford, IL

Office Assistant jobs in Queens, NY

Office Operations Manager jobs in Moorpark, CA

Office Operations Manager jobs in Havelock, NC

Office Operations Manager jobs in Ashburn, VA

Office Assistant jobs in Atlanta, GA

Office Operations Manager jobs in Richfield, WI

Flight Operations jobs in New York, NY

Office jobs in Anchorage, AK

Front Desk Receptionist jobs in San Antonio, TX

Front Office Assistant jobs in Bryan, OH

Passport Office jobs in Philadelphia, PA

Front Office Assistant jobs in Newport Beach, CA

Office Manager/Administrative Assistant

Shelter Care
Rockford, IL

Quick Apply

Job Details

Part-time | Full-time
From $21 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Interpersonal skills
Executive administrative support
Driver's License
Attention to detail
Organizational skills
Newsletters (communication methods)
Office management
Associate's degree

Full Job Description

Overview

The Office Manager serves as the administrative and operational hub of Shelter Care. This position provides front-line hospitality to clients, donors, and guests; manages day-to-day office operations; supports the Executive Director with basic grant administration; supports the Finance and Development Directors; and produces the organization's monthly newsletter and updates the website. This is a part-time position (30 hours/week, benefits eligible). Expected hours are Monday-Friday 8:30 - 3:00 with a 30-minute lunch break. The role requires strong organizational skills, discretion with confidential and financial information, and comfort learning new software and systems.

Reports to: Finance Director

A cover letter is required for consideration. Please see below for additional information.

KEY RESPONSIBILITIES:

Reception & Front Office

Greet clients, donors, and guests at the front door and serve as the first point of contact for the organization.
Receive and open incoming mail and distribute it appropriately within the office.
Answer and route incoming phone calls.
Order and maintain office supplies.
Make trips to the post office as needed.

Facilities, Equipment & Vendor Coordination

Troubleshoot day-to-day issues with the copier/printer and internet-based phone system; escalate to and coordinate with outside vendors for repairs when issues cannot be resolved in-house.
Schedule and track vehicle maintenance and repairs for agency vehicles.

Financial & Donation Processing

Log checks received and prepare the weekly bank deposit slip.
Enter donations into the donor database accurately and in a timely manner.
Manage and reconcile petty cash.
Scan and forward receipts and invoices to the Finance Director.
Collect rent from the agency's six tenants.
Schedule furniture and household item donation pickups/drop-offs on the Donation Coordinator's Google Calendar.

Development & Donor Relations Support

Draft thank-you letters to donors.
Assist the Development Director in tracking donors and preparing marketing materials for fundraising events.
Design and distribute a monthly newsletter using Constant Contact and Canva.
Update website content as needed.

Grant & Executive Support

Maintain the grant due-date calendar for the Executive Director and provide advance reminders of upcoming deadlines.
Proofread and edit grant applications drafted by the Executive Director.
Mail or email completed grant applications and required attachments to funders.

Board of Directors Support

Correspond with Board members to remind them of upcoming board meetings.
Assemble the monthly board packet and distribute it to directors via email.

Other

Perform other duties as assigned.

Qualifications

Associate's degree required.
Prior office management, administrative, or executive support experience, ideally in a nonprofit setting.
Genuine comfort with technology and a demonstrated ability to learn new software and databases quickly and independently — this is one of the most important qualifications for this role.
Strong written communication skills, including proofreading and editing.
Proficiency with Google Workspace (Calendar, Gmail, Docs/Sheets), Microsoft Office, and general office equipment.
Experience with (or ability to quickly learn) a donor database, Constant Contact, Canva, and basic website content management.
Comfort troubleshooting basic office technology (printers/copiers, VoIP phone systems) and coordinating vendor support.
Strong attention to detail and accuracy, particularly with financial and donor data.
Ability to manage multiple deadlines and shifting priorities across departments.
Discretion and sound judgment in handling confidential donor, financial, and personnel information.
Warm, welcoming demeanor with clients, donors, and guests, consistent with the agency's mission and values.
Valid driver's license for post office and errand trips as needed.

Work Environment

Office environment with moderate noise. The role requires regular use of a computer, telephone, and standard office equipment, and occasional local travel (e.g., post office, rental properties, vendor errands). Frequent talking and hearing. Occasional lifting of up to 20 lbs.

A COVER LETTER IS REQUIRED

Your cover letter should explain how your past jobs and skills translate to this position. This is especially helpful if your background doesn't look like a typical "office manager" resume, if you're coming from a different field, or if you appear overqualified on paper for a part-time position.

Because this role involves regular proofreading and editing of grant applications and donor communications, your cover letter will also be read as a writing sample. Applications without a cover letter, or with a generic one, will not be considered as strongly as those that speak directly to this role.

Pay: From $21.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Did you submit a cover letter?

Education:

Associate (Required)

Experience:

Office management: 1 year (Preferred)
Administrative Assistance: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

assistant jobs in rockford, il

Office Manager/Administrative Assistant

Part Time Office Assistant

Office Manager/Administrative Assistant

Administrative Assistant

Front Office Assistant PRN

Jury Commission Administrative Assistant

Front Office Secretary

Supported Living Assistant - 116 - Rockford

Administrative Assistant

Receptionist / Bookkeeper

Laboratory Assistant

Administrative Assistant to Juvenile Abuse & Neglect Guardians ad Litem

Medical Office Assistant Prompt Care

Front Office Assistant Family Practice

Medical Receptionist- Rockford

Medical Receptionist Breast Imaging

Foster Care Case Aide

Administrative Assistant

Chiropractic Assistant/Receptionist

Office Administrator - Department of Biomedical Science

I want to receive the latest job alert for assistant in rockford, il

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected