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Facilities Manager

Hayden AI
San Francisco, CA

Apply Now

Job Details

Full-time
$125,385 - $163,000 a year

Benefits

401(k) 3% Match
Health insurance
Unlimited paid time off
Dental insurance
401(k)
Flexible spending account
Vision insurance
401(k) matching

Qualifications

Access control systems
Vendor relationship building
Contractor management
Team development
Team management
Vendor relationship management
Negotiating purchasing contracts
Vendor contract management
Access control management
Managing business operations budgets
Building automation systems
Organizational budget management

Full Job Description

Location

San Francisco HQ Office

Employment Type

Full time

Location Type

Hybrid

Department

General & AdministrativeFacilities

Compensation

$125,385 – $163,000 • Offers Equity • Offers Bonus

We determine fair compensation for each position by considering market rates, qualifications, experience, and location.

This job posting reflects a salary range based on different levels within the position, which are primarily determined by location. Your interview performance will help us determine your base salary offer within this range.

Keep in mind that salary is just one piece of Hayden's total compensation package. We also offer equity and a company-wide bonus plan. Additional benefits are shared as part of this job posting.

Benefits and Perks

There are endless learning and development opportunities from a highly diverse and talented peer group, including experts in a wide range of fields (AI, Computer Vision, Government Contracting, Systems & Device Engineering, Operations, Communications, and more!)

Options for medical, dental, and vision coverage for employees and dependents (for US employees)
Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)
401(k) with 3% company matching
Unlimited PTO
Daily catered lunches in our San Francisco office

At Hayden AI, we are committed to creating an inclusive and diverse workplace where everyone is treated with respect and dignity. We believe that our differences make us stronger and drive innovation. As an equal opportunity employer, we do not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to fostering a work environment that celebrates diversity and ensures that every individual has the opportunity to contribute to our mission and achieve their full potential.

Please do not forward resumes to our jobs alias, Hayden AI employees or any other company location. Hayden AI is not responsible for any fees related to unsolicited resumes.

About Us

At Hayden AI, we are on a mission to harness the power of computer vision to transform the way transit systems and other government agencies address real-world challenges.

From bus lane and bus stop enforcement to transportation optimization technologies and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive toward a sustainable future.

As the Facilities Manager at Hayden AI, you will be the operational backbone of our physical workplaces, ensuring our offices run smoothly so our teams can focus on building the future of intelligent transportation. In this role, you will own end-to-end facilities operations for our San Francisco headquarters and support our growing New York City office, New Jersey office and Los Angeles office, while directly managing one Front Desk Office Specialist. You will report into the Chief People Officer and work closely with IT, Finance, and the broader People team. We are looking for a proactive, service-oriented operator who takes pride in the details, thrives in a fast-moving environment, and brings strong vendor management skills and sound judgment to everything they do. This position is based in San Francisco and is fully on-site 5 days a week given the hands-on nature of the role.

Responsibilities:

Serve as the primary point of contact for all facilities-related requests, managing the Facilities email inbox and triaging issues from employees and vendors in a timely manner.
Oversee day-to-day operations of the SF headquarters and support the NYC, New Jersey and LA Offices, ensuring all locations are safe, clean, well-stocked, and functioning at all times.
Manage kitchen and office supply procurement, including oversight of the company Amazon Business account; monitor spend and identify cost-saving opportunities.
Maintain office equipment, furniture, and common areas; coordinate repairs and maintenance with vendors and building management.
Manage employee badge and access control systems, including onboarding/offboarding access, troubleshooting, and coordination with IT.
Source, onboard, and manage vendor and contractor relationships across cleaning, maintenance, security, catering, and other facility services.

Fleet & Vehicle Management

Oversee the company vehicle fleet, including scheduling maintenance, managing registrations, insurance, and compliance requirements.
Track vehicle usage, mileage, and condition; coordinate repairs and inspections with vendors and service providers.
Establish and enforce vehicle use policies, ensuring safe and appropriate use by employees.
Manage relationships with fleet vendors, rental providers, and automotive service partners.
Vendor & Contract Management
Negotiate service agreements and ensure vendors are delivering against SLAs and within budget.
Act as the primary liaison with building management and landlord contacts for SF, NYC, New Jersey and LA offices.

Safety & Compliance

Maintain and update emergency preparedness plans, including evacuation procedures and incident response protocols.
Track CPR/First Aid certifications for office staff; ensure first aid kits and safety equipment are stocked and up to date.
Ensure the office remains compliant with local health, safety, and building code requirements.
Directly manage and develop one Office Specialist, providing day-to-day guidance, prioritization support, and ongoing feedback.
Foster a collaborative, positive team dynamic within the facilities function.

Employee Experience & Events

Partner with the People team on new hire onboarding logistics, including workspace setup, badge access, and office orientation.
Proactively solicit employee feedback and implement improvements to the office experience.

Travel Requirements

Position requires occasional travel between SF, NYC, New Jersey and LA offices as needed.
Travel may include regional trips for office operations, vendor meetings, or fleet-related matters.

Required Qualifications:

5-7 years of experience in facilities management, office operations, or a related field, preferably at a fast-growing technology company.
Strong vendor management and negotiation skills; demonstrated ability to manage procurement and budgets.
Experience with access control and building management systems
Highly organized, self-directed, and service-oriented; comfortable being on-call for urgent facility issues.
Proven ability to lead and develop at least one direct report.
Exercises sound judgment and integrity in managing company resources.

Preferred Qualifications:

Experience supporting multi-office operations across multiple cities or regions.
Prior fleet or vehicle management experience.
Bachelor's degree in Business, Facilities Management, or a related field; equivalent experience will be considered.

Compensation Range: $125,385 - $163,000

Apply Now

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