Top 176 Personal assistant Jobs in San Jose Ca

Administrative Assistant
California Water Service —San Jose, CA
- $62,300 - $115,700 a year
- Weekends as needed
- Microsoft Excel
- Customer service
- 5 years
Executive Business Partner
Barrett Business Services —San Jose, CA
- $150,000 - $200,000 a year
- Full-time
- Google Workspace
- Office
- Bachelor's degree
- Health insurance
- Paid time off
Quick Apply
Personal Assistant for Special Needs
Luminous Pathways —Pleasanton, CA
- $25 an hour
- Part-time
- Background check
- High school diploma or GED
- Driver's License
- Opportunities for advancement
- Referral program
Quick Apply
Executive Administrative Assistant
SlingShot Connections —San Jose, CA
- $80,000 - $90,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3d
Executive Assistant
Zoom —San Jose, CA
- $46.92 - $108.50 an hour
- Full-time
- Hybrid work
- Google Workspace
- Office
- 8 years
10d
Administrative Assistant
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- Overnight shift
- Bachelor of Science
- Mid-level
- Office
- Employee stock purchase plan
- Health insurance
1d
Administrative Assistant
Abbott Laboratories —Santa Clara, CA
- $22.50 - $45.00 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Tuition reimbursement
Executive Assistant
Intuitive Surgical —Sunnyvale, CA
- $106,300 - $180,000 a year
- Day shift
- Microsoft Outlook
- Surgery
- Mid-level
14d
Executive Assistant
Bloom Energy —San Jose, CA
- $100,000 - $144,000 a year
- Full-time
- Oracle
- Microsoft Outlook
- Office
5d
Executive Assistant
Veeam Software —San Jose, CA
- $141,700 - $263,000 a year
- Microsoft Excel
- Office
- Senior level
Executive Assistant
Sandisk —Milpitas, CA
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- AD&D insurance
Quick Apply
Executive Assistant
Adobe —San Jose, CA
- $84,200 - $174,700 a year
- Full-time
- Organizational skills
- Fair chance
- Senior level
Executive Administrative Assistant
Marvell —Santa Clara, CA
- $39 - $59 an hour
- Full-time
- Microsoft Outlook
- Office
- Senior level
- Employee stock purchase plan
4d
Executive Assistant, VP, Strategy & Planning (Hybrid)
Cisco Systems —San Jose, CA
- $102,800 - $169,600 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Word processing
- Research
- Paid parental leave
- Paid holidays
Executive Assistant
Applied Materials —Santa Clara, CA
- $46.50 - $63.80 an hour
- Full-time
- Office
- Travel
- Organizational skills
4d
Administrative Assistant
California Water Service Group (CWSG) —San Jose, CA
- $62,300 - $115,700 a year
- Weekends as needed
- Microsoft Excel
- Customer service
- 5 years
Senior Executive Assistant
Infineon Technologies AG —San Jose, CA
- $95,400 - $131,200 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Outlook
- Pass drug screening
12d
Executive Administrative Assistant
Apple —Cupertino, CA
- $50.66 - $76.05 an hour
- Office
- Bachelor's degree
- Travel
- Employee stock purchase plan
- Health insurance
1d
Executive Assistant
Super Micro Computer —San Jose, CA
- $98,000 - $120,000 a year
- Google Workspace
- Microsoft Outlook
- Mid-level
7d
Executive Assistant
McCarthy Building Companies, Inc. —San Jose, CA
- $95,000 - $110,000 a year
- 7 years
- Microsoft Excel
- Microsoft Outlook

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Administrative Assistant

California Water Service -
San Jose, CA

Apply Now

Job Details

Full-time
$62,300 - $115,700 a year

Qualifications

Customer communication
Microsoft Excel
Word embeddings
Executive administrative support
Driver's License
Documentation tools
Productivity software

Full Job Description

Administrative Assistant

California Water Service

Job Description:

California Water Service Group invites you to build a meaningful career with the third-largest publicly traded water utility. Guided by our mission to be the leading provider of water and wastewater services, we are dedicated to improving quality of life for the customers, communities, and employees we serve. Our culture is grounded in core values-integrity, service, value, health and safety, respect and collaboration, and corporate citizenship-and reflected in our recognition as a Top Workplace, a Great Place to Work, and a J.D. Power leader in customer satisfaction for multiple years. Join Cal Water and be part of a purpose-driven organization where your work makes a lasting impact.

Summary:

The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads. This position requires excellent attention to detail, organization, and the exercise of independent judgment and initiative. This position is located in San Jose, California and is in office five days per week.

ESSENTIAL FUNCTIONS:

Supports the Corporate officer team with administrative responsibilities that requires excellent attention to detail, such as travel documentation, expense reports, and board materials
Provides administrative support for board meetings and directors, as needed
Serves as a point of contact for a range of internal and external stakeholders
Manages calendars, meetings, and schedules, including preparing agendas and proofreading meeting materials and minutes, as needed
Coordinates email communications, ensuring messages are professional, concise, and error-free
Organizes, updates, and maintains electronic and physical files, ensuring documents are current and properly versioned
Assists with document preparation and formatting in Microsoft Word, Excel, and related tools
Creates and edits presentations, organizing content, formatting slides, and incorporating visuals and charts in PowerPoint
Tracks action items, follow up on deadlines, and ensure written deliverables are completed accurately and on time
Communicates effectively with internal and external stakeholders, clarifying written requests and instructions as needed
Coordinates Company-sponsored meetings and events, managing logistics, scheduling, vendor communication, and supporting execution
Performs work on-site in the assigned office location
Performs other similar duties as assigned

MINIMUM QUALIFICATIONS:

Associate or bachelor's degree or related field and/or equivalent relevant experience
Five years of increasingly responsible experience working as an Administrative Assistant supporting executive management
Excellent organizational and time management skills
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Proficient in the use of Microsoft Office applications
California Notary Public preferred
Valid California Driver License

Required Knowledge, Skills, and Abilities:

Ability to perform administrative functions involving the use of independent judgment and initiative
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
Ability to maintain confidential data and information for executive staff
Ability to represent executive management in a professional manner
Ability to work effectively with all levels of employees and executive management
Strong business writing skills, including proofreading and grammar
Ability to communicate effectively, both verbally and in writing, with agencies, consultants, contractors, customers, employees, and vendors
Demonstrated organizational and time management skills
Demonstrated commitment to providing outstanding customer service
Flexible and able to prioritize work
Occasionally required to work long hours, early mornings, evenings and weekends

Pay Range: $62,300 - $115,700 (DOE)

Deadline to submit resume is OPEN UNTIL FILLED.

The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity. California Water Service, Hawai'i Water Service, New Mexico Water Service, Texas Water Service, and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class. The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES.

To apply, please visit: https://calwatergroup.wd5.myworkdayjobs.com/en-US/CWSG/job/San-Jose-CA/Administrative-Assistant_R3088

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