Top 32 Office assistant spanish Jobs in San Juan, Pr

Executive Assistant/Customer Service Specialist
Creative Corporate Concepts —Dorado Municipio, PR
- From $60,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
9d
Secretary
Franco Appraiser Group —San Juan, PR
- $11.00 - $11.75 an hour
- Full-time
Quick Apply
Receptionist
Puerto Rico Eye Institute —Bayamón, PR
- $11 - $12 an hour
- Full-time
- In-person
- Health insurance
- Paid time off
Quick Apply
Supervisory Administrative Assistant
U.S. Courts —San Juan, PR
- $89,508 - $106,347 a year
- Full-time
- Spanish
- Microsoft Excel
- 5 years
- Paid holidays
- Health insurance
Administrative Assistant
Popular Bank —San Juan, PR
- Full-time
- Spanish
- Writing skills
- English
Bilingual Administrative Assistant
Pro-Health Clinical Services —Bayamón, PR
- $12.50 - $14.00 an hour
- Full-time
- Spanish
- Microsoft Excel
- Inventory management
Quick Apply
Administrative Secretary / Secretaria Administrativa
PR Construction Company —Cataño, PR
- Full-time
- Microsoft Excel
- Organizational skills
- Typing
Quick Apply
2d
Administrative Assistant/Front Desk
Villegas MD —San Juan, PR
- Up to $15 an hour
- Full-time
- Spanish
- English
- Administrative experience
Quick Apply
1d
Secretary/Event Coordinator
Peter Promotions —Bayamón, PR
- From $11 an hour
- Full-time
- Spanish
- Google Workspace
- English
Quick Apply
13d
Front Desk Receptionist
Numed Medical Aesthetics —Carolina, PR
- $13 an hour
- Full-time
Quick Apply
12d
Secretary
Adams Pediatric Walk In Clinic —Dorado, PR
- $11 an hour
- Part-time
- Administrative experience
Quick Apply
7h
Administrative Assistant/Support
Software Technology Inc —San Juan, PR
- Full-time
- Hybrid work
- Spanish
- Microsoft Excel
- English
- Free parking
Quick Apply
Administrative Assistant
Industria de construcción y adiestramiento —San Juan, PR
- From $13 an hour
- Full-time
- In-person
- Health insurance
- Flexible schedule
Quick Apply
Administrative Assistant
Software Technology Inc —San Juan, PR
- Hybrid work
- Spanish
- Microsoft Excel
- English
- Free parking
Quick Apply
Front Desk Receptionist
Casa Placita Hotel —San Juan, PR
- $11.00 - $11.50 an hour
- Full-time
Quick Apply
Executive Assistant
GM Sectec, Corp. —San Juan, PR
- $45,000 a year
- 8 hour shift
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Assistant to the President
Reclutamiento General —San Juan, PR
- $45,000 a year
- Full-time
- Spanish
- Microsoft Excel
- English
Quick Apply
2d
Front Office Receptionist
Business Computer POS —San Juan, PR
- $11 - $13 an hour
- Full-time
- Spanish
- Customer service
- English
- Health insurance
Quick Apply
2d
Office Administrator
Smart Resources —Trujillo Alto, PR
- $15.00 - $17.50 an hour
- Full-time
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Human Resources
Rio Mar Hospitality Management —Río Grande, PR
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply

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Executive Assistant/Customer Service Specialist

Creative Corporate Concepts
Dorado Municipio, PR

Quick Apply

Job Details

Full-time
From $60,000 a year
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Excel
Zoom
Executive administrative support
Clerical experience
Office management

Full Job Description

Overview

We are seeking a dynamic and highly organized Executive Assistant/Customer Service Specialist to join our team. This role is vital in providing exceptional administrative support to senior executives while delivering outstanding customer service to clients and partners. This position will provide high quality customer service to all customers in all classes of trade, including wholesalers, independent pharmacies, and distributors. In addition, this role will also serve as Executive Assistant and Personal Assistant to the Operating Chairman.

Responsibilities

Manage and coordinate complex calendars, schedule meetings, and organize appointments for executives using Microsoft Outlook Calendar and other productivity software.
Handle all aspects of office management, including filing, front desk duties, multi-line phone systems, and maintaining a professional reception area.
Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, transcribing notes, and managing confidential information with discretion.
Assist with event planning and organizing company meetings, conferences, and special events from start to finish.
Facilitate project coordination by tracking deadlines, preparing reports, and collaborating with internal teams using project management tools.
Coordinate business travel arrangements such as flights, accommodations, transportation, and itineraries using various travel software platforms.
Utilize technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks for bookkeeping tasks, and video conferencing software for virtual meetings.
Support internal communication efforts by preparing presentations, memos, and newsletters that keep teams informed and engaged.
Handle customer service inquiries professionally via phone or email, ensuring prompt resolution while maintaining positive relationships.
Perform clerical duties such as filing documents, managing internal communication channels, and maintaining organized records for easy access.
Order processing: EDI and manual POs.
Prepare customer sales reports.
Maintain and respond to the general customer service inbox.
Handle customer calls and communications.
Communicate pricing updates to the warehouse.
Establish and maintain relationship with the warehouse.
Customer account maintenance, including new account set-ups.
Order tracking.
Work with Supply Chain and Quality departments regarding inventory availability.
Attend cross functional meetings.
Personal Assistant duties for Chairman.
Administrative duties for Chairman.
Other duties as assigned.

Skills

Proven experience as an executive assistant or personal assistant with strong organizational skills.
Excellent typing speed combined with meticulous proofreading and transcription abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks, SAP (preferred), DocuSign, and video conferencing tools like Zoom or Microsoft Teams.
Strong event planning skills with the ability to organize meetings, conferences, and company events efficiently.
Exceptional communication skills with professional phone etiquette and the ability to handle confidential information responsibly.
Demonstrated experience in office management tasks such as filing systems, front desk operations, multi-line phone handling, and office supply coordination.
Ability to coordinate multiple projects simultaneously while maintaining attention to detail and meeting deadlines.
Experience working with C-suite executives or senior leadership teams is highly preferred.
Knowledge of bookkeeping practices using QuickBooks or similar accounting software is a plus.
Adept at collaborating across departments to ensure seamless internal communication and project execution.
Bilingual (English and Spanish)
Self-starter and able to work autonomously.
Detail oriented.
Highly motivated and productive.
Operates at a fast pace.
Must be able to work within deadlines.
Strong interpersonal and teamwork skills.
Bachelor’s degree preferred.
Ability to travel 7-8 times per year.

Join us in a role where your organizational prowess meets your passion for delivering exceptional service! This position offers a vibrant environment where your skills will directly impact our success while providing opportunities for growth within a supportive team dedicated to excellence.

Pay: From $60,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: Hybrid remote in Dorado, PR

Quick Apply

Refine Your Search

office assistant spanish jobs in san juan, pr

Executive Assistant/Customer Service Specialist

Secretary

Receptionist

Supervisory Administrative Assistant

Administrative Assistant

Bilingual Administrative Assistant

Administrative Secretary / Secretaria Administrativa

Administrative Assistant/Front Desk

Secretary/Event Coordinator

Front Desk Receptionist

Secretary

Administrative Assistant/Support

Administrative Assistant

Administrative Assistant

Front Desk Receptionist

Executive Assistant

Executive Assistant to the President

Front Office Receptionist

Office Administrator

Administrative Assistant - Human Resources

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