Top 110 Administrative Jobs in Santa Barbara Ca

Front Office Coordinator
Santa Barbara Rescue Mission —Santa Barbara, CA
- $20 - $22 an hour
- Part-time
- Office
- Organizational skills
- Communication skills
Quick Apply
8d
Receptionist/Office Coordinator
STRADLING YOCCA CARLSON & RAUTH —Santa Barbara, CA
- $50,000 - $60,000 a year
- Overtime
- Google Workspace
- Microsoft Outlook
- Office
Quick Apply
11d
Dental Receptionist
Confidential —Santa Barbara, CA
- $18 - $25 an hour
- Full-time
- Bilingual
- Spanish
- Dental office
- Health insurance
- Dental insurance
Quick Apply
4d
Member Services Receptionist
United Boys & Girls Clubs Of Santa Barbara County —Santa Barbara, CA
- $18.76 - $23.74 an hour
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick Apply
1d
Concierge / Front Desk Receptionist (Part Time)
Wood Glen Senior Living —Santa Barbara, CA
- $18 - $20 an hour
- Part-time
- In person
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
Neurofield Neurotherapy —Santa Barbara, CA
- $25 - $30 an hour
- Full-time
- Ability to walk for extended periods
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Sales and Marketing Assistant
Front Porch —Santa Barbara, CA
- $21.67 - $25.00 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
8d
Marketing & Office Coordinator
Renaud's Bakery & Bistro, Inc. —Santa Barbara, CA
- $24 - $28 an hour
- Weekends as needed
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Surgery Coordinator / Receptionist
Carrillo Surgery Center —Santa Barbara, CA
- $25 - $27 an hour
- Email
- Bilingual
- Surgery
- Customer service
- Health insurance
- Paid time off
Quick Apply
7d
Business Office Assistant
Confidential —Santa Barbara, CA
- $21.50 - $24.00 an hour
- Part-time
- Background check
- Computer literacy
- Medical office experience
- Health savings account
- Health insurance
Quick Apply
3h
Administrative Assistant
Renaud's Bakery & Bistro, Inc. —Santa Barbara, CA
- $23 - $27 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee discount
Quick Apply
TEMP - Document Scanner
Santa Barbara Infrared, Inc. —Santa Barbara, CA
- $22 - $25 an hour
- Temporary
- Background check
- Pass drug screening
- High school diploma or GED
Quick Apply
8d
Admin Assistant
AppleOne —Goleta, CA
- $22 - $25 an hour
- Mid-level
- Office
- 3 years
- Dental insurance
- 401(k)
Quick Apply
12d
Financial & Administrative Assistant
University of California, Santa Barbara —Santa Barbara, CA
- $29.35 - $42.06 an hour
- Full-time
- Hybrid work
- Inventory management
- Word processing
- No high school diploma
11d
Front Desk Assistant (75% FTE)
University of California, Santa Barbara —Santa Barbara, CA
- $29.35 - $42.06 an hour
- Part-time
- Hybrid work
- Inventory management
- Office
- Administrative experience
11d
Student Affairs & Purchasing Assistant
University of California, Santa Barbara —Santa Barbara, CA
- $29.35 - $42.06 an hour
- Part-time
- Hybrid work
- Writing skills
- Research
- Mid-level
11d
Administrative Fellow
Cottage Health —Santa Barbara, CA
- $90,000 a year
- Master of Business Administration
- Leadership
- Entry level
Quick Apply
7d
Front Desk Administrative Support - Goleta Primary & Specialty Care
UCLA Health —Goleta, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Clinic
- Organizational skills
Program Coordinator
University of California, Santa Barbara —Santa Barbara, CA
- $29.35 - $42.06 an hour
- Full-time
- Hybrid work
- Word processing
- Mid-level
- Office
- Travel reimbursement
12d
Administrative Assistant
California Retina Consultants —Santa Barbara, CA
- $24 - $28 an hour
- Full-time
- Background check
- Surgery
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply

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Front Office Coordinator

Santa Barbara Rescue Mission -
Santa Barbara, CA

Quick Apply

Job Details

Part-time
$20 - $22 an hour
8 days ago

Qualifications

Office supply management
Visitor query response
Recycling
Table cleanliness maintenance
Confidential information handling
Office activity coordination
Maintaining an organized workspace
Operations coordination
Greeting customers
Bussing
Mail distribution
Scanning
Phone call screening
Printing
Mail management
Office supply ordering
Organizational skills
Donation tracking
Cleaning messes in dining areas
Mail processing
Guest rapport building
Communication skills
Kitchenware cleaning
Entry level
Kitchen organization

Full Job Description

Position Title: Front Office Coordinator

Department: Administration

Status: Part-Time, Hourly, Non-Exempt

Join the Santa Barbara Rescue Mission!

As a Front Office Coordinator at Santa Barbara Rescue Mission, you'll play a vital role in creating a warm and welcoming atmosphere for our organization. Your exceptional interpersonal skills and attention to detail will ensure that visitors and callers have a positive experience from the moment they connect with us. In addition to providing administrative support, you'll embody the values of our mission and contribute to the overall professionalism of our team.

Position Requirements: We're seeking an individual who embodies professionalism and courtesy, with the ability to navigate a dynamic, multitasking environment. Serving as the first point of contact for public relations, you'll consistently convey excellence and a positive attitude in all interactions.

Key Responsibilities

Reception & Guest Interaction

Embody professionalism and warmth in all interactions

Extend a warm welcome and assistance to all visitors

Effectively manage and route incoming calls

Take accurate messages while adhering to confidentiality protocols

Coordinate with staff to ensure efficient handling of calls and visitors

Maintain a log of expected visitors, meetings, and issues for smooth handover to the next shift

Front Desk Operations & Office Organization

Maintain a tidy and organized reception and kitchen area

Includes managing mail sorting and washing/clearing dishes

Oversee automated package distribution

Maintain front office cleanliness

Order general office supplies for staff

Administrative & Office Support

Provide additional administrative support, including shredding, printing, folding, scanning, recycling, and preparing materials

Collaborate with Program Staff to provide administrative assistance as needed

Leave accurate and timely notes

Donations & Financial Contributions

Assist in donation coordination, including proper receipting and scanning of gift donations

Understand general gift processing procedures and uphold donor confidentiality

Coordinate in-kind donations with Programs

Process food stamp contributions each month

Confidentiality & Compliance

Safeguard confidentiality and safety in accordance with reception guidelines

The Ideal Candidate Will Have:

A warm, welcoming demeanor and strong interpersonal skills, with the ability to create a positive first impression for visitors, guests, donors, and callers.

Excellent communication skills and the ability to professionally manage and route calls, take accurate messages, and coordinate with staff across departments.

Strong organizational skills and attention to detail, with the ability to maintain an orderly reception area, manage mail and packages, and keep shared spaces tidy.

A high level of integrity and discretion, with a commitment to safeguarding confidential information related to guests, donors, and staff.

The ability to multitask and prioritize in a dynamic front-office environment while remaining calm, professional, and attentive.

A proactive and service-oriented mindset, with a willingness to assist with a wide range of administrative tasks and support various departments as needed.

Reliability and initiative in handling operational responsibilities such as supply ordering, donation receipting, and routine administrative processes.

An appreciation for the mission-driven nature of the organization and a collaborative attitude when working with program staff and administrative teams.

Weekly Schedule (20 hours/week):

Monday: 8:00 AM – 4:00 PM

Tuesday: 8:00 AM – 4:00 PM
Wednesday: Half day (12:00 PM – 4:00 PM)

Quick Apply

Refine Your Search

administrative jobs in santa barbara ca

Front Office Coordinator

Receptionist/Office Coordinator

Dental Receptionist

Member Services Receptionist

Concierge / Front Desk Receptionist (Part Time)

Administrative Assistant

Sales and Marketing Assistant

Marketing & Office Coordinator

Surgery Coordinator / Receptionist

Business Office Assistant

Administrative Assistant

TEMP - Document Scanner

Admin Assistant

Financial & Administrative Assistant

Front Desk Assistant (75% FTE)

Student Affairs & Purchasing Assistant

Administrative Fellow

Front Desk Administrative Support - Goleta Primary & Specialty Care

Program Coordinator

Administrative Assistant

I want to receive the latest job alert for administrative in santa barbara ca

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