Top 19 Executive assistant Jobs in Toms River, Nj

Executive Assistant Partner
Confidential —Monmouth County, NJ
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
8d
Executive Assistant, Foundation
Hackensack Meridian Health —Wall, NJ
- $35.17 an hour
- Full-time
- 7 years
- Research
- Office
- Health insurance
- Dental insurance
Secretary / Executive Assistant to Senior Broker Sandbar Fund
Sandbar Fund —Manahawkin, NJ
- $52,831.06 - $63,624.50 a year
- Contract
- Mid-level
- Office
- Data entry
- Flexible schedule
Quick Apply
Executive Assistant to Account Management Team
H&R Healthcare —Lakewood, NJ
- Full-time
- Mid-level
- Office
- Leadership
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Healthcare Organization —Monmouth County, NJ
- $50,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
Quick Apply
8d
Personal Assistant / Driver / Errands & Light Handyman Work
He equities —Deal, NJ
- From $800 a week
- Full-time
- Heavy lifting
- Customer service
- Mid-level
- Fuel card
- On-the-job training
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Personal assistant and office manager
Shippiz —Lakewood, NJ
- $25.58 - $30.81 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Flexible schedule
Quick Apply
12d
Assistant Executive Director, Residential Services
The Arc of Ocean County —Township of Brick, NJ
- Full-time
- 7 years
- Residential
- Master's degree
- Paid training
- Paid holidays
Quick Apply
12d
Executive/Sales Assistant
Victory International (USA) LLC —Eatontown, NJ
- $40,000 - $75,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Personal Assistant
Rotem Dental Care —Toms River, NJ
- $17.96 - $25.85 an hour
- Part-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
14d
Personal Assistant / Administrative Assistant
ALCOEUR GARDENS AT TOMS RIVER LLC —Toms River, NJ
- $18 - $22 an hour
- Part-time
- Computer literacy
- Residential
- Computer skills
Quick Apply
Assistant to the Director of Residential Services
LADACIN Network —Ocean, NJ
- $20 an hour
- Full-time
- Office
- Residential
- Databases
- Health insurance
- Tuition reimbursement
Quick Apply

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Executive Assistant Partner

Confidential
Monmouth County, NJ

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year
8 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
401(k) matching
Life insurance
Retirement plan

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
Executive administrative support
Documentation tools
Bachelor's degree
AI-driven automation
Cross-functional collaboration
Cross-functional team management
Delegation
Cross-functional communication

Full Job Description

We are looking for a highly organized, proactive, and trusted professional to provide direct support to our CEO and Executive Leadership Team. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing priorities and bringing structure to complex initiatives, and takes pride in ensuring important details and commitments never fall through the cracks.

You’ll work closely with senior leadership, coordinate high-priority projects and communications, and play an important role in keeping the organization aligned, informed, and moving forward.

Essential Dutie

CEO & Executive Support

Administer the CEO’s priorities, delegated assignments, pending decisions, and important deadlines.
Coordinate executive projects and initiatives to ensure appropriate ownership, follow-through, and timely completion.
Monitor priorities, commitments, and open items to identify delays, risks, missing information, and matters requiring escalation.
Maintain an organized executive dashboard reflecting priorities, ownership, deadlines, status, and next steps.
Coordinate the CEO’s calendar, meetings, travel, and other executive commitments.
Screen, prioritize, and route communications, meeting requests, and other matters requiring executive attention.
Prepare agendas, materials, action items, and follow-up documentation for executive and leadership meetings.
Follow up with designated leaders and stakeholders regarding assignments, decisions, and outstanding commitments.
Coordinate cross-functional efforts involving executive leadership, department leaders, and other designated stakeholders.
Resolve routine scheduling, communication, logistical, and administrative issues using sound judgment and established authority.
Exercise independent judgment in managing routine matters and redirect requests to the appropriate leader or department when necessary.
Represent the CEO and company professionally when communicating with employees, customers, vendors, advisors, and other stakeholders.
Coordinate business travel, reservations, meetings, events, expenses, and other executive logistics in accordance with company procedures.
Maintain accurate and organized executive records, files, trackers, templates, and documentation.
Maintain confidentiality when handling sensitive company, employee, customer, financial, strategic, and personal information.
Utilize approved technology and AI tools to improve organization, communication, documentation, and efficiency.
Troubleshoot administrative and workflow issues and implement practical solutions to improve efficiency and continuity

Leadership & Organization Support

Coordinate Executive Leadership Team schedules, meetings, materials, and follow-up.
Support leadership initiatives by coordinating assignments, information, approvals, and deadlines across departments.
Participate in cross-functional projects and executive initiatives as assigned.
Assist with developing and maintaining processes and procedures that support executive and leadership operations.
Provide input on process improvements and opportunities to improve executive and leadership efficiency.
Prepare coverage plans for planned absences, including outstanding priorities, deadlines, responsibilities, and backup ownership

Competencies

Project Management--Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
Delegation--Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
Analytical--Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
Quality Management--Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness
Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Requirements

5-7 years of related experience in executive administrative, coordination, or related field.
Ability to manage competing priorities, confidential information, and cross-functional follow through in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Concur, and relative AI tools.
Excellent written and verbal communication skills
Bachelors degree, preferred

Physical Demands

Regularly stand/sit for extended periods, operate office equipment, perform light to moderate lifting, lift/move up to 15 lbs. occasionally, bend, twist, and maintain proper posture. Reasonable accommodation may be made for qualified individuals with disabilities to perform the essential functions of the role in accordance with applicable laws.

Must be authorized to work in the U.S. without sponsorship.

Pay: $80,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in toms river, nj

Executive Assistant Partner

Executive Assistant, Foundation

Secretary / Executive Assistant to Senior Broker Sandbar Fund

Executive Assistant to Account Management Team

Executive Assistant

Personal Assistant / Driver / Errands & Light Handyman Work

Personal assistant and office manager

Assistant Executive Director, Residential Services

Executive/Sales Assistant

Personal Assistant

Personal Assistant / Administrative Assistant

Assistant to the Director of Residential Services

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