Top 225 Administrative Jobs in Wappingers Falls, Ny

Service Office Manager
Azureon —Fishkill, NY
- $25 - $28 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
1d
Administrative Assistant-K
Vassar College —Poughkeepsie, NY
- $18.51 an hour
- Online Application
- Mid-level
- Office
- University
2d
Receptionist
Legal Services of the H —Poughkeepsie, NY
- $47,749 - $70,623 a year
- Full-time
- High school diploma or GED
- Data entry
- Typing
- Paid parental leave
- Disability insurance
Quick Apply
Executive Secretary to the Superintendent
Poughkeepsie City School District —Poughkeepsie, NY
- $72,471 - $83,083 a year
- School experience
- Google Workspace
- Mid-level
Clerk Typist
Town of East Fishkill —Hopewell Junction, NY
- $23.14 an hour
- Full-time
- Background check
- Computer literacy
- Basic math
- Health insurance
- Dental insurance
Quick Apply
Receptionist/ Front desk
Nesheiwat Dental —Poughkeepsie, NY
- $16 - $25 an hour
- Part-time
- In-person
- Entry level
Quick Apply
8d
Administrative Assistant / Bookkeeper
DC Collision —Wappingers Falls, NY
- $18 - $22 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
9d
Front Desk Receptionist
Lauren Elizabeth Salon and Spa —Hopewell Junction, NY
- From $17.25 an hour
- Part-time
- Customer service
- Mid-level
- Front desk
- Employee discount
Quick Apply
6d
Administrative Assistant
Montefiore St. Luke's Cornwall —Newburgh, NY
- $22 - $27 an hour
- Full-time
- Hospital
- Word processing
- Mid-level
Medical Receptionist
Hudson Dermatology —Hopewell Junction, NY
- $17 - $22 an hour
- 8 hour shift
- Private practice
- Computer literacy
- High school diploma or GED
- Free parking
- Profit sharing
Quick Apply
9d
Front Desk & Guest Experience Associate
Alchemy —Beacon, NY
- $19 - $24 an hour
- Part-time
- High school diploma or GED
- Organizational skills
- In-person
- Employee discount
Quick Apply
Front Desk Associate
Spins Bowl Wappingers —Wappingers Falls, NY
- From $16 an hour
- Part-time
- Background check
- High school diploma or GED
- Organizational skills
- Employee discount
Quick Apply
10d
Receptionist/Greeter
Kornegay & Son LLC —Fishkill, NY
- $16 - $17 an hour
- Part-time
- Driver's License
- 2 years
- Entry level
Quick Apply
Front Desk Medical Receptionist
SEEMA RIZVI PHYSICIAN PC —Wappingers Falls, NY
- $18 - $20 an hour
- Part-time
- Private practice
- Vital signs
- Computer literacy
- Flexible schedule
Quick Apply
1d
Secretary/All Around Person needed
BOB'S CAR COLOR —Poughkeepsie, NY
- $700 - $800 a week
- Full-time
- Spanish
- In-person
- Entry level
Quick Apply
1d
Administrative Assistant
Green Spectrums —Hopewell Junction, NY
- $18 - $22 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
Office & Social Media Assistant
Digital Photo Academy —Newburgh, NY
- $20 an hour
- Choose your own hours
- Computer literacy
- Writing skills
- Office
- Flexible schedule
Quick Apply
9d
Administrative Assistant for Workforce Programming
The Chamber Foundation, Inc. —Poughkeepsie, NY
- From $22 an hour
- Full-time
- Office
- Databases
- Entry level
- Health savings account
- Health insurance
Quick Apply
2d
Administrative Assistant 1/Trainee 1/2 (NY HELPS)
State of New York - Parks, Recreation & Historic Preservation, Office of —Bear Mountain State Park, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Spanish
- Word processing
- Health savings account
- Health insurance
9d
Administrative Assistant
Constructive Partnerships Unlimited —Town of Wappinger, NY
- $19 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
13d

I want to receive the latest job alert for administrative in wappingers falls, ny

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative jobs near wappingers falls, ny

Administrative Assistant jobs in Bear Mountain State Park, NY

Office Manager jobs in Fishkill, NY

Executive Secretary jobs in Poughkeepsie, NY

Administrative Assistant jobs in Poughkeepsie, NY

Secretary jobs in Poughkeepsie, NY

Administrative Assistant jobs in Newburgh, NY

Front Desk Receptionist jobs in Hopewell Junction, NY

Receptionist jobs in Poughkeepsie, NY

Medical Receptionist jobs in Hopewell Junction, NY

Administrative jobs in Montgomery, AL

Administrative Assistant jobs in Middleboro, MA

Administrative Assistant jobs in Ocala, FL

Medical Assistant jobs in Reno, NV

Administrative Assistant jobs in Santa Cruz, CA

Administrative Assistant jobs in Charlottesville, VA

Administrative Assistant jobs in Oakdale, MN

Administrative Assistant jobs in Lake Oswego, OR

Front Desk jobs in Henderson, NV

It Help Desk jobs in Augusta, GA

Front Desk Agent jobs in Dallas, TX

Service Office Manager

Azureon
Fishkill, NY

Quick Apply

Job Details

Full-time
$25 - $28 an hour
1 day ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Teamwork
Administrative experience
Team development
Supervising experience
Attention to detail
Office management
Time management

Full Job Description

Position Summary

The Service Office Manager is responsible for leading and overseeing the administrative operations of the Service Department. This position ensures that the service office operates efficiently, customers receive timely and professional communication, technicians have the support they need, and all administrative processes are completed accurately and consistently.

The Service Office Manager works closely with the Service Manager and Field Management team to support the day-to-day operation of a fast-paced, highly seasonal pool service department.

Key Responsibilities:

Service Operations & Scheduling

Oversee daily service office operations and workflow
Manage technician scheduling, appointments, routes, and customer requests
Coordinate pool openings, closings, maintenance, repairs, and equipment service
Monitor schedules and proactively address delays, changes, cancellations, and customer concerns
Ensure technicians have the information, materials, and documentation needed to complete their work efficiently
Assist with managing seasonal increases in service volume and workload

Customer Service

Serve as a key point of contact for service customers
Handle customer questions, concerns, scheduling requests, and service follow-up
Resolve routine customer issues professionally and escalate complex issues to management when appropriate
Maintain strong customer relationships through clear, timely, and professional communication
Help ensure customers receive accurate information regarding pricing, scheduling, services, and expectations

Billing & Administrative Operations

Oversee accurate and timely invoicing and billing processes
Monitor outstanding invoices and assist with accounts receivable follow-up
Review completed work orders for accuracy and completeness
Process warranty claims and maintain required documentation
Maintain accurate customer records, service histories, and account information
Assist with payment processing, batching, and other administrative financial responsibilities
Ensure service documentation and office records are organized and up to date

Team Leadership & Development

Provide direction, support, and accountability to Service Department administrative staff
Assist with training and onboarding new service office employees
Establish clear expectations and ensure procedures are consistently followed
Identify opportunities to improve employee performance, workflow, and efficiency
Foster a positive, collaborative, team-focused work environment

Systems & Process Management

Maintain accurate information within ServiceTitan, Lightspeed/POS, and other company systems
Ensure service office procedures and processes are followed consistently
Identify inefficiencies and recommend improvements to service workflows
Assist with reporting, department metrics, and tracking key performance indicators
Work with Service and Field Management to improve communication between the office and field teams

Qualifications & Experience

Previous experience managing or supervising an office within a service-based industry is required
Pool industry experience strongly preferred
Experience in HVAC, plumbing, electrical, landscaping, automotive, construction, or another field-service environment will be considered
Strong understanding of scheduling, dispatching, work orders, billing, and customer service
Strong leadership and communication skills
Excellent organizational and time-management abilities
Strong attention to detail and follow-through
Ability to remain calm and professional in a fast-paced, high-volume environment
Comfortable managing multiple priorities and changing schedules
Proficiency with computers, Microsoft Office, and service management software
Experience with ServiceTitan or similar field-service software is a plus

What We’re Looking For

We are looking for a confident, organized, and dependable leader who takes ownership of the Service Office and understands that the success of the department depends on strong communication between customers, office staff, technicians, and management.

The right candidate is someone who can lead people, solve problems, hold others accountable, and keep the office moving forward while maintaining a high level of customer service. Pool service is highly seasonal and fast-paced, so flexibility, adaptability, and the ability to prioritize are essential.

Position Success

Success in this role means having a service office that is organized, responsive, and accountable; technicians who feel supported; customers who receive excellent communication; and administrative processes that are accurate, timely, and consistent.

The Service Office Manager should ultimately allow the Service Manager and Field Management team to focus on field operations and department performance by ensuring the administrative side of the Service Department is running smoothly and effectively.

Pay: $25.00 - $28.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

How many years managing or supervising an office in a service-based industry do you have?
Do you have experience in scheduling, dispatching, work orders, billing, and customer service? Explain
What service-based software have you used?
Please indicate your expected hourly compensation?

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in wappingers falls, ny

Service Office Manager

Administrative Assistant-K

Receptionist

Executive Secretary to the Superintendent

Clerk Typist

Receptionist/ Front desk

Administrative Assistant / Bookkeeper

Front Desk Receptionist

Administrative Assistant

Medical Receptionist

Front Desk & Guest Experience Associate

Front Desk Associate

Receptionist/Greeter

Front Desk Medical Receptionist

Secretary/All Around Person needed

Administrative Assistant

Office & Social Media Assistant

Administrative Assistant for Workforce Programming

Administrative Assistant 1/Trainee 1/2 (NY HELPS)

Administrative Assistant

I want to receive the latest job alert for administrative in wappingers falls, ny

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected