Top 77 Front office Jobs in Waukee, Ia

Executive & Personal Assistant (EAPA)
Iowa Diabetes —West Des Moines, IA
- Full-time
- Background check
- Google Workspace
- Clinic experience
Quick Apply
Front Desk Specialist- (Waukee & Mercy Downtown)
Mission Cancer + Blood, part of University of Iowa Health Care —Des Moines, IA
- Full-time
- HIPAA
- Windows
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
1d
Shop Administrator
ADESA —Grimes, IA
- $17 - $18 an hour
- Background check
- 18 years or older
- Microsoft Excel
- Paid holidays
- Paid time off
Quick Apply
Front Desk Concierge
The Spa at West Glen —West Des Moines, IA
- $18 - $21 an hour
- Full-time
- Computer literacy
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
6d
Front Desk Medical Receptionist
Iowa Retina Consultants —West Des Moines, IA
- $18 - $20 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Travel
- Health insurance
- 401(k)
Quick Apply
1d
Patient Care Coordinator/Front Desk
Aesthetic Collective —West Des Moines, IA
- $24.15 - $29.09 an hour
- Part-time
- Mid-level
- Administrative experience
- Supervising experience
Quick Apply
Front Desk Receptionist
Iowa Orthopaedic Center PC —Waukee, IA
- 10 hour shift
- Private practice
- Current TB test
- Basic math
- Profit sharing
- Paid holidays
Front Desk Receptionist- Coachlight Clinic & Spa, Des Moines
Cosmetic Physician Partners —West Des Moines, IA
- Full-time
- Surgery
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
11d
Receptionist
Premiere Dance Project —Waukee, IA
- From $18 an hour
- Part-time
- Children
- In-person
- Entry level
- Paid training
Quick Apply
8d
Front Desk Receptionist (Part time)
Cosmetic Physician Partners —West Des Moines, IA
- Part-time
- Surgery
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
1d
Patient Services Representative/ Front Desk Coordinator
Des Moines Eye Surgeons —West Des Moines, IA
- $16 - $21 an hour
- Part-time
- HIPAA
- Clinic
- Communication skills
- Health savings account
- Health insurance
Quick Apply
Front Office Medical Receptionist
West Des Moines OBGYN Associates, PC —West Des Moines, IA
- Full-time
- HIPAA
- High school diploma or GED
- Computer skills
- Disability insurance
- Health insurance
Quick Apply
7d
Spa Receptionist
Lemon Massage Therapy and Skin Care —West Des Moines, IA
- $15 - $20 an hour
- Part-time
- Background check
- Computer skills
- In-person
- Employee discount
- Flexible schedule
Quick Apply
17h
Front Desk Receptionist- Team Lead
Starch Pet Hospital —Clive, IA
- Full-time
- Mid-level
- Supervising experience
- Mentoring
- Continuing education credits
- Health insurance
Quick Apply
12d
Administrative Support Assistant 2
State of Iowa —Des Moines, IA
- Online Application
- Word processing
- Research
- Mid-level
- Paid holidays
- Dental insurance
23h
Front Desk Receptionist
Carr Law Firm, P.L.C. —Des Moines, IA
- $30,000 - $35,000 a year
- Full-time
- Customer service
- High school diploma or GED
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Front Office Medical Phone Receptionist
West Des Moines OBGYN Associates, PC —West Des Moines, IA
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
AM Front Desk Associate
West Des Moines Marriott —West Des Moines, IA
- From $17 an hour
- 8 hour shift
- Hotel
- Organizational skills
- In-person
- Health insurance
Quick Apply
Front Desk Receptionist
Fryar Private Wealth —West Des Moines, IA
- $30,000 - $40,000 a year
- Full-time
- Background check
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
1d
Receptionist - Front Desk
MercyOne Clive Rehabilitation Hospital —Clive, IA
- Part-time
- Microsoft Excel
- Hospital
- Windows
Quick Apply

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Executive & Personal Assistant (EAPA)

Iowa Diabetes -
West Des Moines, IA

Quick Apply

Job Details

Full-time

Qualifications

Google Workspace
Teamwork
Confidential information handling
Google Sheets
Google Docs
Google Drive
Executive administrative support
Clinic experience
High school diploma or GED
Front desk
Process management
Google Calendar

Full Job Description

We're looking for a highly organized, detail-oriented Executive & Personal Assistant (EAPA) who excels at creating order from complexity.

In role, you'll support the CEO and executive leadership by managing schedules, coordinating communications, tracking priorities, and ensuring important initiatives stay on track. This role is perfect for someone who enjoys being the person behind the scenes who keeps everything moving forward.

Success in this position requires exceptional follow-through, quick turnaround times, strong judgment, and the ability to adapt as priorities shift. The right person is proactive, resourceful, and energized by helping leaders operate at their highest level.

How We're Different

Founded in 2007, Iowa Diabetes is a leading diabetes research and care organization in West Des Moines, Iowa, dedicated to improving the lives of adults and children living with diabetes, obesity, and related conditions. Through comprehensive clinical care, patient education, and innovative research, our team has conducted 250+ clinical studies and continues to make a meaningful impact on individual health and the broader community.

We practice intentionally—in patient care, leadership, and our organizational culture. This is what truly sets us apart.

✔ Challenge yourself: This role is ideal for someone who is motivated, driven, resourceful, and energized by solving problems and staying two steps ahead.

✔ Turn chaos into order: Create systems, processes, and structure that help a fast-paced organization operate more efficiently.

✔ Be the trusted partner: Work alongside executive leadership to create focus, organization, and momentum around the priorities that matter most.

✔ Drive accountability: Keep priorities visible, action items moving, and commitments from falling through the cracks.

✔ Fuel meaningful work: The work you do directly supports the researchers, clinicians, and staff who are changing lives through innovative care and groundbreaking clinical research.

Role Highlights

Job Type: Full-time, exempt
Location: On-site in West Des Moines, Iowa
Schedule: Flexible options available

What You Bring to the Team

Required Qualifications and Skills

3+ years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, supporting visionaries, or similar support role
Exceptional organizational skills and attention to detail
Strong written, verbal, and interpersonal communication skills
Proven ability to manage multiple priorities, deadlines, and competing demands
High level of professionalism, discretion, and ability to maintain confidentiality
Strong follow-through, accountability, and problem-solving skills
Ability to work independently, anticipate needs, and proactively drive tasks to completion
Advanced proficiency in Google Workspace, particularly Google Sheets, Docs, Calendar, and Drive

Preferred Qualifications and Skills

Experience supporting executive leaders, business owners, physicians, or senior leadership teams
Healthcare, clinical, research, or physician-support experience preferred
Experience managing complex calendars, travel arrangements, meetings, and executive communications
Familiarity with EOS® or other goal-setting and accountability frameworks
Experience coordinating projects, tracking priorities, and supporting organizational initiatives

How You'll Make a Difference

Manage executive calendars, scheduling, and priorities to maximize leadership effectiveness and focus.
Coordinate meetings, including agendas, logistics, note-taking, action item tracking, and follow-up.
Track key initiatives, projects, goals, and commitments to ensure priorities stay on track.
Draft executive communications, presentations, reports, and meeting materials.
Transform conversations, voice notes, and ideas into organized action plans and next steps.
Conduct research and prepare briefing materials to support strategic decision-making.
Coordinate travel, appointments, and other administrative needs as assigned.
Support EOS execution by tracking Rocks, priorities, scorecards, to-dos, and organizational goals, while coordinating planning sessions, accountability meetings, and follow-up activities.
Help drive accountability across leadership by monitoring progress, maintaining visibility into key objectives, and ensuring commitments are completed.
Develop systems, tools, and processes that improve organization, efficiency, and execution.
Leverage technology and AI tools to streamline workflows and enhance productivity.
Maintain the highest level of professionalism, discretion, and confidentiality.
Partner closely with the People & Culture Coordinator to ensure leadership meetings, events, communications, visitors, and onsite support needs are executed seamlessly.
Serve as a trusted partner to executive leadership by anticipating needs, solving problems proactively, and driving follow-through.

Job Type: Full-time

Application Question(s):

Will you now or in the future require a visa sponsorship? This includes visas such as H-1B, F-1 (OPT), TN, L-1, or others. If your answer is yes, please explain.
Prior to joining our team, a pre-employment drugscreen and background check is required. Please type "yes" if you understand.
What is your familiarity with EOS?
What is your availability?
Please detail your expereince and comfort level with Google Workspace (Google Sheets, Google Drive, Google Calendar etc.)
Please explain why you'd make a good match as our newest Executive Assistant

Experience:

Executive administrative support: 3 years (Required)

Ability to Commute:

West Des Moines, IA 50266 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

front office jobs in waukee, ia

Executive & Personal Assistant (EAPA)

Front Desk Specialist- (Waukee & Mercy Downtown)

Shop Administrator

Front Desk Concierge

Front Desk Medical Receptionist

Patient Care Coordinator/Front Desk

Front Desk Receptionist

Front Desk Receptionist- Coachlight Clinic & Spa, Des Moines

Receptionist

Front Desk Receptionist (Part time)

Patient Services Representative/ Front Desk Coordinator

Front Office Medical Receptionist

Spa Receptionist

Front Desk Receptionist- Team Lead

Administrative Support Assistant 2

Front Desk Receptionist

Front Office Medical Phone Receptionist

AM Front Desk Associate

Front Desk Receptionist

Receptionist - Front Desk

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