Top 21 Construction administration Jobs in West Palm Beach Fl

Executive Assistant/Office Manager
PBB Construction —West Palm Beach, FL
- $80,000 - $85,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
9d
Marine Construction Administrative Assisstant
Jupiter Dock and Seaweall —Jupiter, FL
- $25 - $40 an hour
- Part-time
- Hybrid work
- Background check
- Mid-level
- 3 years
Quick Apply
1d
Construction Office Manager
LHH US —Wellington, FL
- $60,000 - $68,000 a year
- Full-time
- Mid-level
- Military encouraged
- Organizational skills
- 401(k) matching
Quick Apply
2d
Office Assistant
Kasper Electrical —Palm Beach Gardens, FL
- $18 - $28 an hour
- Full-time
- Mid-level
- Organizational skills
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
11d
Construction Administrative Assistant
Walker Property Services, LLC —Palm Beach Gardens, FL
- $17 - $20 an hour
- Microsoft Outlook
- Office
- Accounting
- Health insurance
- 401(k) matching
Quick Apply
Office Coordinator
Squan Construction Services —West Palm Beach, FL
- Spanish
- Microsoft Excel
- Construction site
Quick Apply
13d
Construction Accounting / Administrative Assistant
SOUTHEAST GENERAL CONSTRUCTION INC —Delray Beach, FL
- $28 - $30 an hour
- Urgently hiring
- Mid-level
- Office
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
Front Office - Reception Coordinator
Villa’s Construction & Remodeling Inc. —Boynton Beach, FL
- $18 - $21 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- 401(k)
- Paid sick time
Quick Apply
Administrative Clerk
United Land Services —Riviera Beach, FL
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
12d
Administrative Support - Roofing Permitting
Statewide Window and Doors —Lake Worth, FL
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
Roofing Admin Assistant – Training Provided
Statewide Window and Doors —Delray Beach, FL
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
Construction Loan Administration Associate
LendingOne —Boca Raton, FL
- Full-time
- Mid-level
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
Operations Administrative Assistant
MEI Rigging & Crating LLC —Jupiter, FL
- Full-time
- Background check
- Microsoft Outlook
- Research
- Health savings account
- Health insurance
Quick Apply
Permitting Trainee
Statewide Window and Doors —Boca Raton, FL
- Full-time
- Office
- Administrative experience
- Communication skills
- Opportunities for advancement
Quick Apply
Office Admin Trainee – Roofing Permit
Statewide Window and Doors —Boca Raton, FL
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
Accounting & Office Administrator
Span-America Medical Systems Inc —Boynton Beach, FL
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Office Manager
Daniela Trucking & Grading Corp —Loxahatchee, FL
- $16 - $28 an hour
- Full-time
- Spanish
- English
- Mid-level
Quick Apply
Administrative Trainee Roofing
Statewide Window and Doors —Boca Raton, FL
- Full-time
- Office
- Administrative experience
- Communication skills
- Opportunities for advancement
Quick Apply
Customer Service Liaison (Showroom)
California Closets CCO —Palm Beach Gardens, FL
- $19 an hour
- Part-time
- Maintenance
- Business Administration
- 1 year
- Employee discount
- Paid sick time
Quick Apply
8d
Legal Secretary (Construction Defect) 3651636
Resnick & Louis, P.C. —Florida
- Full-time
- Remote
- Background check
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
17h

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Executive Assistant/Office Manager

PBB Construction
West Palm Beach, FL

Quick Apply

Job Details

Full-time
$80,000 - $85,000 a year
9 days ago

Benefits

Health insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Vendor relationship building
Microsoft Outlook
Residential construction experience
Executive administrative support
Attention to detail
Time management

Full Job Description

Luxury Custom Home Builder

We are seeking a highly organized, proactive, and professional Executive Assistant/Office Manager to support our two co-founders while overseeing the daily administrative operations of our luxury residential construction company. This individual will serve as a trusted partner to leadership and act as the central point of communication for clients, employees, architects, subcontracts, and vendors. The ideal candidate is detail-oriented, resourceful, able to manage multiple priorities, and thrives in a fast-paced environment where no two days are the same.

Key Responsibilities

Executive Support

Manage complex calendars, scheduling, and appointments for two co-founders.
Prepare and send confidential email correspondence with clients, architects, subcontractors, vendors, and business partners.
Send daily morning schedule reminders and provide administrative support throughout the day
Coordinate travel arrangement, including flights and itineraries.
Attend daily and weekly meetings, take detailed meeting notes, and follow-up on action items.
Handle confidential information with professionalism and discretion.

Client & Project Support

Serve as a primary point of contact for clients and their project teams, ensuring exceptional communicatoin and customer service.
Coordinate communication between clients, architects, subcontractors, and internal staff.
Open new projects and maintain project documentation in Procore.
Assist with client contracts, permit filings, and project-releated documentation.
Maintain organized digital and physical filing system
Monitor Town of Palm Beach ARCOM and Landmarks meetings for project-related updates and approvals.

Accounting & Administrative Support

Track, organize, and code invoices for the accounting department.
Perform check runs to job sites and complete business-related errands as needed.
Answer incoming phone calls and direct inquiries appropriately.
Purchase and maintain office supplies and other administrative inventory.

Human Resources & Recruiting

Partner with Human Resources on onboarding, employee orientation, and exit interviews.
Prepare workspaces, equipment, and materials for all new hires.
Review and approve employee timesheets.
Track employee PTO, birthdays, anniversaries, and other recognized initiatives.
Post open positions on Indeed, review resumes, schedule interviews, and communicate with candidates throughout the hiring process.
Coordinate company participation in career fairs, including event logistics and recruiting materials.

Office Operations & Technology

Oversee day-to-day office operations to ensure an organized and efficient workplace.
Coordiate with IT to onboard new employees and manage company technology. Including computers, phones, iPads, softward subscriptions, and equipment inventory.
Manager relationships with office vendors and service providers.
Purchase, track, and distribute employee apparel.

Company Culture & Events

3+ years of experience as an Executive Assistant, Office Manager, or a similar administrative leadership role.
Experience supporting senior executives in a fast-paced environment.
Exceptional organizational and time-management skills with the ability to prioritize multiple projects.
Excellent written and verbal communication skills.
High level of professionalism, discretion, and confidentiality.
Strong attention to detail and follow-through.
Proficiency with Microsoft Office, Outlook, Procore (preferred), Indeed.
Experience working in the construction, architecture, or design industry.
Positive attitude, resourcefulness, and a willingness to take inititiative.

Ideal Candidate

The ideal candidate is dependable, proactive, and thrives in a dynamic environment. They enjoy supporting leadership, building strong relationships with clients and employees, solving problems indepedently, and keeping operations running smoothly behind the scenes. This role requires someone who is adaptable, organized, and commited to providing exceptional support while representing the company with professionalism and integrity.

Pay: $80,000.00 - $85,000.00 per year

Benefits:

401(k)
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

construction administration jobs in west palm beach fl

Executive Assistant/Office Manager

Marine Construction Administrative Assisstant

Construction Office Manager

Office Assistant

Construction Administrative Assistant

Office Coordinator

Construction Accounting / Administrative Assistant

Front Office - Reception Coordinator

Administrative Clerk

Administrative Support - Roofing Permitting

Roofing Admin Assistant – Training Provided

Construction Loan Administration Associate

Operations Administrative Assistant

Permitting Trainee

Office Admin Trainee – Roofing Permit

Accounting & Office Administrator

Office Manager

Administrative Trainee Roofing

Customer Service Liaison (Showroom)

Legal Secretary (Construction Defect) 3651636

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