Top 374 Office admin Jobs in Worcester Ma

Executive Assistant to the Town Manager
Town of Auburn —Auburn, MA
- $68,000 - $78,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Manager
Community Foundation of North Central Massachusetts —Fitchburg, MA
- $65,000 - $75,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Receptionist
NORTHEAST PROPERTIES —Worcester, MA
- From $17 an hour
- 8 hour shift
- Microsoft Word
- Spanish
- Microsoft Excel
Quick Apply
Office Administrator
GOLDEN DAYS SOCIAL CIRCLE —Boxborough, MA
- $19 - $22 an hour
- Part-time
- Office
- Administrative experience
- Home Health
- Flexible schedule
Quick Apply
Dental Front Office Coordinator
Wayland Dental —Wayland, MA
- $24 - $28 an hour
- Full-time
- Dental office
- OSHA
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Data Entry Clerk - Gates Lane Elementary 2026-2027
Worcester Public Schools —Worcester, MA
- $24 - $34 an hour
- Full-time
- Office
- Data entry
- Public school
2d
Administrative Assistant - Systemwide
Central Massachusetts Collaborative —Worcester, MA
- $27 - $36 an hour
- 8 hour shift
- School experience
- Writing skills
- English
1d
Office Assistant III/ BUILDING AND BOARD of APPEALS
Town of Millbury —Millbury, MA
- $24.28 - $25.51 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
11d
Secretary, Medical Admin, Sr. (Pain Clinic) - 40 hours, days
UMass Memorial Health —Worcester, MA
- $19.74 - $33.59 an hour
- 8 hour shift
- Word processing
- Office
- Administrative experience
Administrative Assistant
KabaFusion —Worcester, MA
- $22 - $26 an hour
- Full-time
- Office
- High school diploma or GED
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
Business Manager
Company Name Withheld - Confidential —Worcester, MA
- $85,000 - $95,000 a year
- Full-time
- Customer service
- Mid-level
- Office
Quick Apply
Full Time Front desk/Patient Coordinator
Pediatric Dentistry and Orthodontics of Sudbury —Sudbury, MA
- $28 - $34 an hour
- Part-time
- Dental office
- Customer service
- English
- Health insurance
- 401(k)
Quick Apply
9d
Academic Administrative Assistant
ProPivotal —Worcester, MA
- $20 an hour
- Temporary
- Microsoft Excel
- Mid-level
- 3 years
Quick Apply
2d
Senior Long-Term Care Medical Billing and Office Coordinator
Jewish Healthcare Center —Worcester, MA
- $35 - $40 an hour
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
DENTAL Front Desk Receptionist/Administrative Assistant
Cara L Donley DMD —Sudbury, MA
- $28 - $35 an hour
- Full-time
- Private practice
- Dental office
- Customer service
- 401(k)
- Flexible schedule
Quick Apply
Administrative Assistant
CPA Firm in Leominster —Leominster, MA
- From $21 an hour
- Overtime
- Research
- Mid-level
- Office
Quick Apply
Office Manager at Arthur Murray Dance Center
ARTHUR MURRAY DANCE CENTER —Worcester, MA
- $42,000 - $54,000 a year
- Full-time
- Microsoft Excel
- Customer service
- No experience needed
- Paid holidays
- Paid time off
Quick Apply
12d
Dental office front desk
smilistic dental care —Marlborough, MA
- $28 - $32 an hour
- Full-time
- Private practice
- Dental office
- Computer literacy
- Health insurance
- 401(k)
Quick Apply
University Administrative Assistant ($25-30/hr)
ProPivotal —Worcester, MA
- $25 - $30 an hour
- Temporary
- Microsoft Excel
- Mid-level
- Office
Quick Apply
1d
Client Care Specialist / Front Office
Sports & Spine Physical Therapy and Balance —Uxbridge, MA
- $22 - $24 an hour
- Full-time
- Entry level
- 401(k) matching
Quick Apply
5d

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Executive Assistant to the Town Manager

Town of Auburn -
Auburn, MA

Quick Apply

Job Details

Full-time
$68,000 - $78,000 a year
5 days ago

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Professional development assistance
Life insurance
Retirement plan

Qualifications

Customer communication
Executive administrative support
Employee relationship building
Bachelor's degree

Full Job Description

This position reports directly to the Town Manager. Performs highly responsible, confidential, and complex administrative and executive support functions for the Town Manager and Assistant Town Manager. Serves as the primary administrative support to the Town Manager's Office while providing professional staff support to the Board of Selectmen and the Finance Committee. The position requires considerable independent judgment, discretion, and knowledge of municipal operations, policies, and procedures. This position supervises one full time administrative clerk and two part time administrative clerks.

Essential Duties and Responsibilities

Executive Support

Provides comprehensive administrative support to the Town Manager and Assistant Town Manager.
Prepare, coordinate, and distribute major town documents including Town Meeting warrants, Annual Town Reports and Finance Committee materials.
Screens telephone calls, visitors, and correspondence, responding independently when appropriate and as needed.
Prepares, edits, and proofreads correspondence, reports, presentations, policies, and other official documents.
Assists the Town Manager and Chief Financial Officer in the preparation of the town’s capital and operating budgets for submittal to the Board of Selectmen and the Finance Committee.
Responsible for preparing the budget document packet and budget request forms, coordinating budget request forms submitted by departments, entering data, and with various aspects of the budget review process.
Prepares town meeting warrants including the drafting and assembling of town meeting articles; arranges follow-up on article action; forwards articles to appropriate departments and town counsel; arranges publication and posting of legal notices and warrants and attends town meetings.
Maintains confidential files, records, and sensitive personnel or legal information.
Coordinates meetings, prepares agendas, assembles meeting packets, records action items, and follows up on assignments.
Lead customer service efforts for the Town Manager's Office, responding to inquiries with professionalism, diplomacy and discretion.
Maintain official records and ensure compliance with state reporting requirements and public records obligations.
Establish strong, professional relationships with department heads, assistant department heads and board members.

Board of Selectmen Support

Serves as administrative support to the Board of Selectmen.
Prepares meeting agendas in coordination with the Town Manager and the Chair of the Board of Selectmen.
Compiles and distributes meeting packets and supporting materials.
Attends meetings as required; records, prepares, and publishes accurate meeting minutes in a timely manner.
Posts meetings in accordance with the Massachusetts Open Meeting Law.
Tracks Board actions and follows up on assigned items in a timely manner
Maintains official records, policies, appointments, and Board correspondence.

Finance Committee Support

Provides administrative support to the Finance Committee.
Prepares agendas, meeting materials, and budget documents.
Attends meetings as required and prepares meeting minutes in a timely manner.
Assists with scheduling budget hearings and public meetings.
Maintains Finance Committee records and correspondence.

Knowledge, Skills, and Abilities

Thorough knowledge of municipal government operations and office administration.
Knowledge of Massachusetts Open Meeting Law, Public Records Law, and municipal procedures preferred.
Excellent organizational and time management skills.
Ability to maintain confidentiality and exercise sound judgment.
Strong written and verbal communication skills.
Ability to prioritize multiple assignments while meeting deadlines.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and document management systems.
Ability to establish and maintain effective working relationships with elected officials, employees, residents, and outside agencies.
Ability to prepare accurate meeting minutes and maintain official records.

Minimum Qualifications

Bachelor's degree in Business Administration, Public Administration, or a related field.
Five (5) years of progressively responsible executive administrative experience, preferably in municipal or public sector government; or
Any equivalent combination of education and experience demonstrating the required knowledge, skills, and abilities.

Working Conditions

Work is performed primarily in an office environment with frequent interruptions and multiple competing priorities. The position requires attendance at evening meetings of the Board of Selectmen and Finance Committee, as well as occasional attendance at other municipal meetings or events. The position requires prolonged periods of sitting, computer use, and communication with the public.

Confidentiality

The Executive Assistant routinely handles confidential personnel, legal, labor relations, financial, and executive information and is expected to maintain strict confidentiality and professionalism at all times.

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The Town of Auburn is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status."

Pay: $68,000.00 - $78,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Application Question(s):

Experience with MA Open Meeting Law and Public Records Request Law
Extensive experience with Microsoft Office
Must have excellent communication skills
Must be able to meet tight deadlines

Education:

Bachelor's (Required)

Experience:

Executive Assistant : 5 years (Required)
municipal: 3 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office admin jobs in worcester ma

Executive Assistant to the Town Manager

Administrative Manager

Receptionist

Office Administrator

Dental Front Office Coordinator

Data Entry Clerk - Gates Lane Elementary 2026-2027

Administrative Assistant - Systemwide

Office Assistant III/ BUILDING AND BOARD of APPEALS

Secretary, Medical Admin, Sr. (Pain Clinic) - 40 hours, days

Administrative Assistant

Business Manager

Full Time Front desk/Patient Coordinator

Academic Administrative Assistant

Senior Long-Term Care Medical Billing and Office Coordinator

DENTAL Front Desk Receptionist/Administrative Assistant

Administrative Assistant

Office Manager at Arthur Murray Dance Center

Dental office front desk

University Administrative Assistant ($25-30/hr)

Client Care Specialist / Front Office

I want to receive the latest job alert for office admin in worcester ma

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