Top 40438 Administrative assistant Jobs

Administrative Assistant
MoFi —Missoula, MT
- $24.04 - $31.25 an hour
- Full-time
- Background check
- Microsoft Excel
- Office
- Health savings account
- Paid holidays
Transcription/Administrative Support
Hiawatha Behavioral Health —Manistique, MI
- $17.09 - $25.39 an hour
- Full-time
- 18 years or older
- Customer service
- Word processing
- AD&D insurance
- Paid holidays
Quick Apply
14d
Office Administrative/Billing Specialist
Sonosky Chambers —Anchorage, AK
- $26.00 - $33.65 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Corporate Accounting Assistant
Wolfe & Associates, Property Services —Santa Barbara, CA
- $29 - $33 an hour
- Overtime
- ERP systems
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
Credit Support Administrator
Farm Credit Southeast Missouri —Sikeston, MO
- 8 hour shift
- Customer service
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Wealth Management Office Assistant
PMCH (Porter, Muirhead, Cornia & Howard) —Casper, WY
- $23 - $30 an hour
- Full-time
- Background check
- Mid-level
- Office
- Profit sharing
- Health savings account
Quick Apply
9d
Executive Assistant
Puente de la Costa Sur —Pescadero, CA
- $29 - $32 an hour
- Weekends as needed
- Hybrid work
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Frontline Trailer Sales LLC —Dexter, NY
- $17 - $18 an hour
- 8 hour shift
- Computer literacy
- Office
- Administrative experience
Quick Apply
Bishop's Assistant / Diocesan Coordinator
The Episcopal Diocese of El Camino Real —Salinas, CA
- From $63,000 a year
- Weekends as needed
- Spanish
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
14d
Administrative Assistant - Bookkeeper
BrawnMedia —Albany, NY
- $41,000 - $52,000 a year
- Email
- Microsoft Excel
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Experienced Office Assistant/Bookkeeper ( 1+ years required )
Senne Wood Products —Delano, MN
- From $20 an hour
- Part-time
- Office
- Administrative experience
- QuickBooks
Quick Apply
Administrative Assistant
Empire Mining Co., LLC —Empire, NV
- $22 - $27 an hour
- Full-time
- Background check
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
Personal and Professional Assistant
Zell Property Management —Ellsworth, ME
- $17 - $22 an hour
- Full-time
- Customer service
- Office
- Driver's License
Quick Apply
7d
Ministry Assistant - Missions, Outreach, and TIF (Part-time)
First Presbyterian Church of Tulsa, Oklahoma —Tulsa, OK
- $17.86 - $18.28 an hour
- Part-time
- Background check
- Customer service
- Mid-level
Quick Apply
Office Assistant/Receptionist
Three O LLC —Naranjito, PR
- Overtime
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Receptionist / Administrative Assistant
Fort Independence Indian Reservation —Independence, CA
- $18 - $22 an hour
- Full-time
- Background check
- Pass drug screening
- Office
- Paid holidays
- Health insurance
Quick Apply
7d
Administrative & Sales Assistant
Amtelco —McFarland, WI
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Executive Secretary
Clean Gas, Inc —Emmalena, KY
- $19 - $21 an hour
- Full-time
- Background check
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Real Estate Shop Concierge- Administrator
Engel & Völkers New York City | Brownstone Brooklyn | North Fork —Cutchogue, NY
- From $26 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Paid time off
- Opportunities for advancement
Quick Apply
Receptionist/Administrative Assistant
Northern Lights Family Dentistry —Warroad, MN
- $25 - $30 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Paid time off
- 401(k) matching
Quick Apply

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Administrative Assistant

MoFi
Missoula, MT

Apply Now

Job Details

Full-time
$24.04 - $31.25 an hour

Benefits

Health savings account
Internal mobility program
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Professional development assistance
Bereavement leave
Life insurance
Retirement plan

Qualifications

Microsoft Excel
Administrative experience
Data entry
Clerical experience
Office management

Full Job Description

About MoFi

MoFi has been a leader in mission-driven lending for 40 years, helping entrepreneurs access the capital they need to start and grow businesses. Our work strengthens communities, creates jobs, and expands economic opportunities.

Traditional lending often requires collateral, outside income, or years of financial history—barriers that many small business owners cannot meet. MoFi provides an alternative, focusing on business potential rather than personal assets. We take the time to understand each borrower’s goals, provide hands-on support, and help them become strong candidates for traditional financing. Our partnerships with banks, foundations, and other organizations enable us to serve businesses that might otherwise be left behind.

Position Overview
The Administrative Assistant ensures the efficient operation of MoFi's office environment by providing proactive support in facilities management, external communications, team assistance, and administrative services. This role plays a critical part in maintaining a well-organized, welcoming, and productive workplace for staff and visitors.

The successful candidate will be detail-oriented, data-savvy, and comfortable working with numbers. We’re especially interested in individuals with advanced proficiency in Excel and a strong aptitude for data analysis and numerical accuracy. This role also provides opportunities to cross-train across departments, developing a broad understanding of MoFi’s work and supporting future internal growth and mobility.

Across all their responsibilities, the Administrative Assistant ensures tasks are completed with a high degree of quality, accuracy, and timeliness. They are a clear and complete communicator, a problem-solver, and someone who never hesitates to roll up their sleeves to get the job done well.

Key Responsibilities

Office Operations and Upkeep

Maintain office tidiness through daily light cleaning and organization.
Stock and manage inventory for kitchen, restrooms, and office supplies.
Coordinate with vendors for office maintenance, repair services, and supply deliveries.
Rearrange furniture and equipment as needed for meetings, events, or space optimization.

Company Vehicle Management

Ensure company vehicles have valid registration and insurance documentation.
Maintain cleanliness and scheduling of seasonal tire changes and regular maintenance.

Reception and External Communications

Answer and route phone calls via the main company line; monitor and respond to voicemails.
Respond to emails sent to the general company inbox.
Greet and assist office visitors in a professional and friendly manner.
Handle incoming and outgoing mail and delivery coordination.

Staff and Team Support

· Support the Lending Team with insurance tracking, background data gathering, and Excel-based reporting to maintain accurate, organized records.

· Assist the Sales Team with CRM data entry, meeting tracking, event logistics, and ongoing data analysis to improve tracking and reporting efficiency.

· Collaborate with the Operations Team on facilities initiatives, event planning, and staff appreciation, applying strong Excel and data management skills to coordinate logistics and budgets effectively.

· Work with HR to coordinate staff headshots, milestone recognition, and maintain the internal phone list, ensuring accuracy and consistency across records and databases.

· Provide basic IT support and track office technology equipment through shared data systems and spreadsheets.

· Coordinate travel bookings and manage leased parking spaces for staff and visitors, maintaining up-to-date tracking and reporting in Excel.

· Process expense reports for select company credit cards, ensuring accuracy, completeness, and proper documentation.

· Serve as the on-site notary public for MoFi.

QUALIFICATIONS

· Prior experience in administrative support, data management, or office coordination roles preferred.

· Advanced proficiency in Microsoft Excel, with the ability to organize, analyze, and interpret data accurately.

· Strong organizational, multitasking, and time management skills.

· Excellent interpersonal and communication skills, both written and verbal.

· Demonstrated attention to detail and comfort working with numbers, spreadsheets, and databases.

· Proficiency in the broader Microsoft Office Suite and general office technology.

· Ability to maintain confidentiality and exercise discretion.

· Notary certification (or willingness to obtain) required.

COMPENSATION - Wage is DOE, $24.04 to $31.25/hour

Full benefits including:

Insurance and Savings

Employer-paid health, dental, and vision care for employee and family
Employer matched 401(k)
HSA
Short-term and long-term disability insurance
Employer-paid life insurance
Matched savings program

Work Life Balance

Paid holidays
Vacation leave
Sick leave
Bereavement leave
Parental leave
Hybrid work options for this position

Professional Development

Professional development or training budget
Conference or certification support

Wellness

Employee assistance program (EAP)
Health club reimbursement
Great technology
In-office meals and refreshments, including lunch, snacks, and beverages

Pay: $24.04 - $31.25 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

administrative assistant jobs

Administrative Assistant

Transcription/Administrative Support

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Executive Assistant

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Administrative Assistant - Bookkeeper

Experienced Office Assistant/Bookkeeper ( 1+ years required )

Administrative Assistant

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Ministry Assistant - Missions, Outreach, and TIF (Part-time)

Office Assistant/Receptionist

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Receptionist/Administrative Assistant

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