Top 34475 Administrative services specialist Jobs

Operations/Administrative Specialist
Linden Thomas & Company —Charlotte, NC
- 8 hour shift
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
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11d
Administrative Specialist
ATI, Inc. —Washington, DC
- $60,000 - $67,500 a year
- Full-time
- Background check
- Writing skills
- Mid-level
- Paid holidays
- Disability insurance
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Remote Business Services Specialist
Lovisa —Remote
- $28 - $35 an hour
- Full-time
- Remote
- Google Workspace
- Microsoft Outlook
- Mid-level
- Paid training
- Paid holidays
Quick Apply
13d
Case Research & Coordination Specialist - Human Services Program - Remote
The Workforce Group —Remote
- Remote
- Background check
- Spanish
- Pass drug screening
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Administrative Services Specialist
U.S. Court of International Trade —New York, NY
- $58,169 - $94,588 a year
- Online Application
- Background check
- Word processing
- Writing skills
- Commuter assistance
- Health savings account
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10d
Administrative Specialist
One Federal Solution —Raleigh, NC
- $21 - $24 a year
- Full-time
- Word processing
- 11+ years
- English
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Secretaries and Administrative Specialist - Freelance AI Trainer Project
Meridial —Remote
- $6 - $65 an hour
- Remote
- Customer service
- Mid-level
- Master's degree
Dentist (Relocation Assistance)
Community Health Center of Fort Dodge, Inc. —Fort Dodge, IA
- $180,000 - $230,000 a year
- Choose your own hours
- CPR Certification
- Doctoral degree
- BLS Certification
- Paid holidays
- Relocation assistance
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Endodontist
Midwest Dental —Eagan, MN
- $2,000 a day
- Dental office
- Doctoral degree
- Surgery
- Health savings account
- Disability insurance
4d
Loan Partner/ Lead Intake Specialist
Phoenix Lending Group, LLC —Scottsdale, AZ
- $80,000 - $120,000 a year
- Weekends as needed
- Hybrid work
- Background check
- US work authorization
- Data entry
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Market Physician Executive (MPE)
Monogram Health Professional Services —Brunswick, GA
- On call
- Hybrid work
- Medicine
- Critical & Intensive Care
- Travel
- Paid parental leave
- Paid holidays
Quick Apply
General Dentist
Columbia Dental PC —Hartford, CT
- Extended hours
- Private practice
- Dental office
- OSHA
- AD&D insurance
- Disability insurance
Quick Apply
Market Physician Executive (MPE)
Monogram Health Professional Services —Valdosta, GA
- On call
- Hybrid work
- Medicine
- Critical & Intensive Care
- Travel
- Paid parental leave
- Paid holidays
Quick Apply
Endodontist
Midwest Dental —Saint Anthony, MN
- Dental office
- Doctoral degree
- Surgery
- Health savings account
- Disability insurance
9d
Nurse Practitioner/Physician Assistant
Monogram Health Professional Services —Summerville, GA
- Weekends as needed
- Skilled nursing facility
- RN License
- Hospital
- Continuing education credits
- Mileage reimbursement
Quick Apply
Petersburg Teacher Classroom
MID-COLUMBIA CHILDREN'S COUNCIL INC —The Dalles, OR
- $21.22 - $37.22 an hour
- Call employer
- Classroom
- Serving
- Ability to climb stairs
Nurse Practitioner/Physician Assistant
Monogram Health Professional Services —Greenville, MS
- $102,211 - $169,123 a year
- Weekends as needed
- Skilled nursing facility
- RN License
- BLS Certification
- Continuing education credits
- Mileage reimbursement
Quick Apply
Intervention Specialist
Oakmont Education —Akron, OH
- Full-time
- Background check
- Classroom
- Working with individuals with disabilities
- Health savings account
- AD&D insurance
Quick Apply
Nurse Practitioner/Physician Assistant
Monogram Health Professional Services —Madison, GA
- Weekends as needed
- Skilled nursing facility
- RN License
- Hospital
- Continuing education credits
- Mileage reimbursement
Quick Apply
Nurse Practitioner/Physician Assistant - Athens, GA
Monogram Health Professional Services —Athens, GA
- Weekends as needed
- Skilled nursing facility
- RN License
- BLS Certification
- Continuing education credits
- Mileage reimbursement
Quick Apply

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Operations/Administrative Specialist

Linden Thomas & Company -
Charlotte, NC

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Job Details

Full-time
11 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance

Qualifications

Financial operations
Managing customer accounts
Phone communication
Managing clients in a customer support role
Client database systems
Attention to detail
Client services
Investment account customer support
Organizational skills
Financial services
CRM system proficiency
Productivity software
Account management
Account opening
Office phone management

Full Job Description

Location: Charlotte, NC
Job Type: Full-Time

Position Overview

A rapidly growing independent wealth management firm is seeking a highly organized and detail-oriented Operations & Administrative Specialist to join our team. This position plays a critical role in supporting both operational and administrative functions of the firm while delivering exceptional service to our high-net-worth clients.

The ideal candidate will possess strong operational experience within the wealth management industry, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This individual will work closely with advisors, operations personnel, and clients to ensure an exceptional client experience and efficient day-to-day business operations.

Key Responsibilities

Operations Support

Process new account openings, account maintenance requests, and account transfers.
Coordinate funds disbursements and other client account transactions.
Maintain accurate client records and update CRM systems regularly.
Assist with client reporting, portfolio allocation reviews, and retirement review preparation.
Support client education initiatives and service requests.
Coordinate client mailings, document processing, and record retention.
Work closely with custodians and third-party providers to resolve account-related issues.
Ensure all operational activities are completed accurately and in accordance with firm policies and industry regulations.

Administrative & Client Service Support

Answer incoming telephone calls and direct inquiries appropriately.
Serve as a primary point of contact for clients, providing professional and timely assistance.
Communicate regularly with clients regarding account requests, documentation needs, and follow-up items.
Schedule client meetings and maintain advisor calendars.
Prepare meeting materials, correspondence, and client communications.
Greet clients and visitors while maintaining a professional office environment.
Manage incoming and outgoing mail, packages, and office correspondence.
Assist with general office administration and special projects as needed.
Maintain exceptional phone etiquette and written communication standards.

Qualifications

Required

Bachelor's degree preferred; Associate degree considered with relevant experience.
3-6+ years of wealth management, financial services, or investment industry experience.
Strong understanding of brokerage and advisory account operations.
Experience with account opening, transfers, client service, and CRM management.
Exceptional verbal and written communication skills.
Professional phone etiquette and client-facing experience.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Ability to work independently while maintaining a high level of accuracy.
Demonstrated ability to effectively manage multiple priorities, deadlines, and client requests while maintaining a high level of accuracy and attention to detail.
Proficiency in Microsoft Office and CRM software.

Preferred

Series 7 License.
Experience working with high-net-worth individuals and families.
Familiarity with financial planning and retirement review processes.

Benefits

Competitive compensation package
401(k)
Health insurance
Dental insurance
Vision insurance
Life insurance
Paid time off
Paid parking

Schedule

Monday through Friday
Day shift
8-hour shift
In-office position (no remote work)
Breakfast and lunch provided

Job Type: Full-time

Ability to Commute:

Charlotte, NC 28202 (Preferred)

Ability to Relocate:

Charlotte, NC 28202: Relocate before starting work (Preferred)

Work Location: In person

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