JOB SUMMARY:
Under administrative direction, ensures the fiscal stability of the County through the preparation, implementation and monitoring of a County-wide budget and various financial reports. Provides a process and framework to allocate the resources necessary for County programs to fulfill their mission. Plans, organizes, directs, reviews and evaluates the work of staff and activities required to prepare and administer the County-wide budget and various financial reports. Provides expert professional assistance to County management staff in the budgetary and financial operations. Performs professional level budgetary, financial and related operational work as assigned.This is a position in which appointments may be made at an advanced level into this professional field, in which incumbents have extensive public budgetary and financial operations, managerial or administrative and County policies and procedures experience. Employees have demonstrated acceptable work proficiency and the ability to work independently.
EXAMPLES OF DUTIES
Essential Duties:
- Develops, recommends and implements goals, objectives, policies, procedures and work standards for the budgetary and financial operations of the County.
- Directs the preparation and administration of the annual budget, including planning and analysis, process development, policy formation and review, formulating, presentation, approval, publication and implementation, and the review of all board action requests submitted to the Board of Commissioners.
- Directs the preparation of salary and fringe benefit costs for all County personnel for the rolling four-year budget and incorporates into each departmental budget.
- Conducts a variety of special financial and procedural studies, including reconciliations; analyzes information, evaluates alternatives and makes recommendations; prepares narrative and technical reports and presents findings; monitors legislation and professional developments for possible programmatic and or financial changes.
- Coordinates the provision of information to auditors and answers both broad and specific questions. Directs the development and implementation of systems and procedural changes in response to issues identified by auditors.
- Prepares and directs the preparation and administration of program budgets; monitors expenditure of funds and ensures they are within budgetary and programmatic guidelines; prepares budget justifications and transfers as required.
- Plans, organizes, directs, reviews and evaluates the work of assigned staff. Selects personnel and provides for their training and professional development. Interprets applicable federal and state laws and regulations as well as County policies.
- Directs financial record keeping and reporting activities. Coordinates and oversees the development of systems and controls to support financial management activities. Prepares all requested reports, budget manual and maintenance of budget records, as well as the preparation, editing, proofing, publishing and distribution of the approved County Budget Summary.
- Confers with and works in a team setting with other program administrators to provide financial input to coordinate resources for the purpose of providing service delivery to the citizens of our community.
- Develops, monitors and evaluates program services and activities; plans and recommends ways of extending coverage within limits; researches and develops funding sources and prepares grant and other proposals.
- Maintains accurate records and files; prepares reports, records, correspondence and other written materials; ensures that reports are submitted to the Board of Commissioners, appropriate agencies and departments in a timely manner.
- Directs development and automation of budgetary process (e.g., projections, budget development, reporting, electronic transfer of information, budget adjustments) through process analysis, computer applications, report development and training of County personnel.
- Oversees the preparation, review and revising of Board of Commissioners resolutions, prepares quarterly budget and/or carry forward resolutions, and recommending actions. Provides budget status reports and presentations regularly, and provides any other financial information requested and answers financial impact questions as needed.
- Assists in the overall planning and administration of enterprise resource planning system (financial and human resources information systems); participates on committees and in professional development activities; collaborates and partners with human resources and information technology departments to ensure complete integration of systems and functionality for the finance function across the entire organization.
- Uses standard office equipment including a computer terminal in the course of the work; may drive a County or personal vehicle in the course of the work and performs other related duties as assigned.
- Performs other related duties as assigned.
The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
EMPLOYMENT QUALIFICATIONS
Knowledge, Skills and Abilities:
- Administrative principles and practices, including goal setting and program and budget development.
- Principles and practices of general, governmental and fund accounting, including financial statement preparation and methods of financial reporting.
- Principles and practices of employee supervision.
- Principles and practices of budget development and administration and revenue forecasting, including multiple budgets and varied funding sources.
- Auditing principles and practices.
- Functions and practices of policy-making boards and commissions.
- Applicable laws, regulations, policies and procedures.
- Research, data analysis and report preparation techniques.
- Computer applications (Enterprise Resource Planning Systems) related to the work.
- Planning, organizing and administering comprehensive financial planning, record keeping and reporting.
- Planning and directing the work of others and training others in work procedures.
- Interpreting, applying and explaining complex laws, policies and regulations.
- Negotiating and monitoring contracts and resolving conflicts.
- Setting priorities, coordinating multiple projects and meeting critical deadlines.
- Using sound, independent judgment within established policy and procedural guidelines.
- Preparing clear, concise and effective written materials.
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
LICENSES AND CERTIFICATIONS
Possession of a valid Michigan driver's license is desirable.
PHYSICAL DEMANDS
Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer screen and hearing and speech sufficient to communicate in person or over the telephone.
These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
EDUCATION
Equivalent to possession of a Bachelor's degree with major coursework in public administration, financial management or a field related to the work. Possession of an appropriate advanced degree is desirable.
EXPERIENCE
Four (4) years of professional level experience in a centralized financial support function, preferably in a public agency. Experience in budgeting, financial applications, record keeping and reporting is required. No prior lead or supervisory experience is required.
This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to have specific job-related knowledge for successful job performance.
Pay: $124,944.56 - $181,831.78 per year
Work Location: In person
