Top 232 Library Assistants, Clerical Jobs in Madison, WI

Administrative Assistant / Receptionsit
Madison Graphics Co. —Sun Prairie, WI
- $18 - $20 an hour
- Full-time
- Office
- Administrative experience
- QuickBooks
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Retirement Income Planning, LLC —Madison, WI
- $47,000 - $52,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
7d
Body Shop Administrative Assistant
BERGSTROM MADISON CHEVROLET —Madison, WI
- $17 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
Quick Apply
11d
Library Assistant
City of Verona —Verona, WI
- From $20.23 an hour
- Part-time
- Spanish
- English
- Office
7d
Public Services Library Assistant
The City of Middleton —Middleton, WI
- $21.32 - $21.64 an hour
- Part-time
- Bilingual
- Writing skills
- Basic math
4d
Medical Office Receptionist
BEHAVIORAL HEALTH PRACTICE SERVICES LLC. —Madison, WI
- $19.25 - $20.25 an hour
- Full-time
- HIPAA
- High school diploma or GED
- In-person
- Paid parental leave
- AD&D insurance
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Public Services Library Assistant
City of Middleton —Middleton, WI
- $21.32 - $21.64 an hour
- Part-time
- Office
- Travel
- Entry level
5d
Library Service Assistant
Madison Area Technical College —Madison, WI
- $17.95 - $20.96 an hour
- Part-time
- University
- US work authorization
- Experience equivalent to degree accepted
Quick Apply
10d
Receptionist and Program Support
The Rainbow Project, Inc. —Madison, WI
- $23 - $25 an hour
- Part-time
- Background check
- Spanish
- Customer service
- Free parking
- Paid time off
Quick Apply
13d
Office Coordinator
Forster Electrical Engineering —Fitchburg, WI
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Office
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
12d
Legal Assistant
Foley & Lardner LLP —Madison, WI
- $51,600 - $117,500 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
13d
HVAC Administrative Coordinator
Action Plumbing, Heating, AC & Electric —Sun Prairie, WI
- $20 - $25 an hour
- Full-time
- Background check
- Office
- In-person
- AD&D insurance
- Disability insurance
Quick Apply
14d
Personal Assistant
Everlight Solar —Madison, WI
- $50,000 - $60,000 a year
- Weekends as needed
- Background check
- 18 years or older
- Clean driving record
- Paid holidays
- Health insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Wisconsin
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Office Administrator
Budget Blinds of Madison —Verona, WI
- $22 - $25 an hour
- Weekends as needed
- Google Workspace
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
2d
Medical Records Clerk
Wellpath —Madison, WI
- $19.80 - $22.00 an hour
- 8 hour shift
- High school diploma or GED
- 1 year
- Entry level
- Wellness program
- Health savings account
Office Admin
Topgolf —Madison, WI
- Full-time
- Word processing
- Office
- Administrative experience
- Dental insurance
- Vision insurance
5d
Front Desk Receptionist Administrative Assistant
Keene Garlic —Madison, WI
- $21 - $23 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid training
- On-the-job training
Quick Apply
6d
Remote Processing Specialist
CLEAResult Consulting Inc. —Madison, WI
- $16 an hour
- Full-time
- Remote
- US work authorization
- Organizational skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Pellitteri Waste Systems Inc —Madison, WI
- From $23 an hour
- Part-time
- Word processing
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
6d

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Library Assistants, Clerical jobs near Madison, WI

Administrative Assistant / Receptionsit

Madison Graphics Co.
Sun Prairie, WI

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Job Details

Full-time
$18 - $20 an hour

Benefits

Paid holidays
Health insurance
Paid time off
401(k) matching
Employee discount

Qualifications

Google Sheets
Google Docs
Google Drive
Email customer support
Phone communication
Administrative experience
Documentation tools
Facebook
CRM system proficiency
Office management

Full Job Description

Administrative Assistant / Receptionist

Job Type: Full-Time | Monday–Friday

Pay: $18–$20/hr (based on experience)

Location: Madison Graphics – Sun Prairie, WI (on-site)

Reports To: Operations Manager / Account Manager

Start Date: ASAP

About Madison Graphics

Madison Graphics is a 3M-certified vehicle wrap and window tint shop based in Sun Prairie, WI, operating since 2012. We work with commercial fleets, small businesses, and individual vehicle owners to deliver high-quality wraps, tint, and graphics. We also operate The Tint Factory sub-brand and produce the YouTube series Wrap Shop Reality. We're a tight-knit, fast-paced team that takes pride in our craft and our customer experience.

Role Overview

We're looking for a sharp, organized, and personable Admin/Receptionist to be the operational glue of our shop. This is a true 50/50 role — you'll be the face of MSN Graphics when customers walk in or call, and also the engine behind scheduling, quoting, invoicing, and keeping our Monday.com CRM running smoothly. If you love variety, thrive in a hands-on environment, and aren't afraid to jump in wherever needed, this job is for you.

Day-to-Day Responsibilities

Front Desk & Customer Interaction

Answer incoming phone calls, texts, and emails promptly and professionally
Greet walk-in customers and provide an exceptional first impression
Qualify new leads — understand what the customer needs, collect vehicle info, timeline, and budget
Give customers accurate status updates on their jobs
Handle customer pick-ups and drop-offs, ensuring a smooth handoff process
Resolve minor customer concerns or escalate to the owner when needed

Estimates & Quoting

Prepare window tint quotes using shop pricing guides
Follow up on open tint quotes via phone, email, or text
Log all quote activity in Monday.com CRM
Direct wrap and graphics quote requests to the account manager

Job Scheduling & Workflow

Schedule tint jobs on the shop calendar based on installer capacity
Confirm tint appointments with customers 24 hours in advance
Confirm wrap appointments with customers 7 days in advance
Update job status in Monday.com as work progresses throughout the day
Flag scheduling conflicts or material shortages early

Vehicle Check-In & Documentation

Greet customers at drop-off and walk around the vehicle to document pre-existing damage
Photograph vehicles at check-in and attach photos to the job file
Have customers review and sign a condition report before leaving their vehicle
Ensure all check-in documentation is filed accurately in the job record

Invoicing & Payments

Generate invoices upon job completion using shop invoicing tools
Collect payments (card, cash, check) and ensure receipts are issued
Track outstanding invoices and follow up on overdue accounts
Maintain accurate records of all transactions

General Admin & Office

Assist with social media posting on an as-needed basis (not a primary responsibility)
Request Google reviews from satisfied customers at job completion
Monitor and respond to Google and Facebook reviews on behalf of the shop
Maintain organized filing of certificates of insurance, vendor documents, and compliance records
Ensure every job file is complete before close-out — design files, customer approvals, sign-offs, and photos all attached and accounted for
Maintain clean, organized front office and customer-facing areas
Keep files, records, and digital documents organized and up to date
Assist with data entry, filing, and administrative projects as needed
Support the owner with special tasks and operational improvements
Other duties may be assigned as needed

Tools & Systems You’ll Use

Monday.com — CRM, job tracking, lead management (training provided)
Gmail / Google Workspace — email, calendar, Drive
Fillout or similar form tools — customer intake forms
QuickBooks Online — invoicing and payment tracking
Microsoft Office or Google Docs/Sheets for documents and spreadsheets

Qualifications

Required

Strong communication skills — phone, email, and in-person
Highly organized with the ability to manage multiple tasks and priorities
Comfortable with technology — CRM tools, Google Workspace, social media
Professional, friendly demeanor with a customer-first attitude
Ability to learn industry-specific products and services quickly
Reliable, punctual, and self-motivated

Preferred (Not Required)

2+ years of administrative, receptionist, or office management experience
Experience in automotive, signage, print, or a trade shop environment
Familiarity with Monday.com or similar project management/CRM tools
Experience with QuickBooks Online or similar invoicing/accounting software
Experience with basic bookkeeping or invoicing

What We Offer

Competitive hourly pay: $18–$22/hr based on experience
Full-time, stable M–F schedule
7 paid holidays per year
2 weeks PTO (accrued after 6 months of employment)
Health insurance
Matching SIMPLE IRA
Hands-on work environment where your contributions directly impact the business
A small, close-knit team that genuinely values your contribution
Opportunity to grow within the company as we expand
Employee discounts on wrap and tint services

Work Environment

This is an on-site position at our Sun Prairie shop. You’ll work in a front office/reception setting adjacent to an active production shop. It’s a dynamic, physical environment — expect some noise and shop activity. The role is largely desk/phone-based but you’ll occasionally walk the shop floor to check on jobs, greet customers at their vehicles, or assist with receiving materials.

We work hard, we take pride in what we build, and we have a good time doing it. If that sounds like your kind of place, we’d love to hear from you.

Pay: $18.00 - $20.00 per hour

Benefits:

401(k) matching
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

Library Assistants, Clerical jobs in Madison, WI

Administrative Assistant / Receptionsit

Administrative Assistant

Body Shop Administrative Assistant

Library Assistant

Public Services Library Assistant

Medical Office Receptionist

Public Services Library Assistant

Library Service Assistant

Receptionist and Program Support

Office Coordinator

Legal Assistant

HVAC Administrative Coordinator

Personal Assistant

Military Service - U.S. Air National Guard, Administration

Office Administrator

Medical Records Clerk

Office Admin

Front Desk Receptionist Administrative Assistant

Remote Processing Specialist

Administrative Assistant

I want to receive the latest job alert for Library Assistants, Clerical in Madison, WI

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