Top 94 Executive Secretaries and Executive Administrative Assistants Jobs in Napa, CA

Administrative Assistant (Owner Support)
Sol Landscapes, Inc. —Petaluma, CA
- $25 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Founders 3 Management Company —Vallejo, CA
- Full-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
4d
Executive Assistant
Partnership HealthPlan of California —Fairfield, CA
- $88,154.59 - $110,193.23 a year
- Full-time
- Research
- Mid-level
- Office
Administrative Assistant
Davis, Campbell & Hollister —Napa, CA
- Full-time
- Writing skills
- Mid-level
- Office
Executive Assistant
Hawkins Parnell & Young, LLP —Napa, CA
- $42 - $49 an hour
- Full-time
- Remote
- Mid-level
- 3 years
- Communication skills
- Profit sharing
- Disability insurance
Quick Apply
Client Services Assistant
North Bay Regional Center —Napa, CA
- $48,444 - $53,412 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
ADMINISTRATIVE ASSISTANT
Vacaville Christian Academy —Vacaville, CA
- Full-time
- School experience
- Office
- Administrative experience
Administrative Assistant
Moving Forward Towards Independence —Napa, CA
- From $24 an hour
- Part-time
- Bilingual
- Background check
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
4d
Executive Assistant
The Wilkerson Group —Vacaville, CA
- Part-time
- Hybrid work
- Google Workspace
- Research
- Mid-level
- Flexible schedule
Quick Apply
12d
Administrative Assistant
Boardwalk IG Management LLC —Yountville, CA
- $24 - $29 an hour
- Microsoft Excel
- Microsoft Outlook
- OSHA
Quick Apply
Administrative Account Assistant, Commercial Lines
HUB International —Napa, CA
- $21 - $24 an hour
- Online Application
- Microsoft Outlook
- Writing skills
- No experience needed
- Health savings account
- Disability insurance
EXECUTIVE SECRETARY I
California Highway Patrol —Solano County, CA
- $4,345 - $5,441 a month
- Full-time
- Office
- Typing
- Entry level
- Free parking
- Commuter assistance
5d
Executive Assistant to the CEO
Adobe Road Winery —Petaluma, CA
- $70,000 - $90,000 a year
- Weekends as needed
- Microsoft Excel
- Office
- Business development experience
Quick Apply
Administrative Assistant
Bingo Vision & Gaming LLC —Benicia, CA
- $24.50 - $26.50 an hour
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
Quick Apply
Office Manager/Administrative Assistant
United Supportive Living —Fairfield, CA
- $26 - $30 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Sonoma Academy —Santa Rosa, CA
- $33 - $45 an hour
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Legal Secretary (Entry)
Solano County, CA —Fairfield, CA
- $60,115.04 - $73,805.74 a year
- Email
- Addiction Medicine
- High school diploma or GED
- Military encouraged
- Health insurance
- Dental insurance
3d
Administrative Assistant- Sonoma, CA
Woodgrain —Sonoma, CA
- Pass drug screening
- Research
- Office
- Health savings account
- AD&D insurance
Quick Apply
Administrative Assistant
Ascend —Sonoma, CA
- $23 - $25 an hour
- Bilingual
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Quick Apply
Front Desk Escrow Assistant
First American Title Company —Sonoma, CA
- $20.31 - $25.00 an hour
- Full-time
- Office
- Data entry
- Fair chance
- Employee stock purchase plan
- Health insurance
Quick Apply
11d

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Administrative Assistant (Owner Support)

Sol Landscapes, Inc.
Petaluma, CA

Quick Apply

Job Details

Full-time
$25 - $27 an hour

Benefits

Health insurance
Dental insurance
Vision insurance
Paid sick time

Qualifications

Communication with suppliers
Microsoft Outlook
Phone communication
Spreadsheets
Slack
Word embeddings
Executive administrative support
Company vehicle operation
Driver's License
Driving
Vendor communication
Collaborative technology platforms
Digital project management boards
Editing

Full Job Description

Position Overview

We are seeking a highly organized Administrative Assistant to support the owner of a growing company. This role is focused on executing administrative tasks that are assigned to you, managing communications, gathering information, and maintaining organization across tasks and requests so nothing falls through the cracks.

This position reports to the company’s Chief Operations Officer and is assigned tasks by the COO to support the owner of the company directly. This is a task execution and organization role, not a project management or coordination position.

This is not an entry-level position - Only applicants with specific experience in Administrative Assistant roles will be considered.

Key Responsibilities

Monitor Slack channels and track items requiring the owner’s attention
Maintain a clear, organized running list of follow-ups and action items via the company’s Asana software
Review and organize tasks assigned to the owner in Asana to ensure visibility
Assist in preparing information needed for the owner to complete tasks
Conduct vendor outreach (phone/email) to gather pricing and basic information
Compile and present findings in a clear, organized format
Manage follow-up reminders to ensure inquiries do not fall through the cracks
Add and manage appointments on the owner’s Outlook calendar as requested
Organize and maintain electronic and some paper files and documentation
Perform occasional local errands (e.g., plant or supply pickups using company vehicle; no long-distance travel)

What Success Looks Like

Nothing assigned to the owner is missed or overlooked
Information is gathered accurately and presented clearly
Communication is organized, concise, and actionable
The owner remains focused because details are handled and surfaced appropriately
Tasks are adjusted and reprioritized smoothly as needs change

Qualifications (required)

Prior specific experience as an Administrative Assistant
Incredible organizational skills and attention to detail
Clear and professional communication (written and verbal)
Ability to follow instructions and complete tasks without constant follow-up
Comfortable making phone calls and interacting with vendors
HIGHLY proficient in and comfortable with the use of project management and communications tools such as Slack and Asana
HIGHLY proficient in the use of Microsoft Office tools such as Excel and Word
HIGHLY proficient in the use of Adobe software; editing, combining, and structuring PDFs
Valid driver’s license, clean and insurable driving record (will have to be eligible to be added to the company’s auto insurance policy) and ability to perform occasional local errands

Work Style Expectations

Able to work in a fast-paced environment where priorities shift frequently
Comfortable pivoting quickly and adjusting to new requests throughout the day
Maintains a positive, solutions-oriented approach when plans change
Remains organized and effective even when managing multiple shifting priorities

Ideal Candidate

A naturally, highly organized and detail-oriented individual
Reliable and trustworthy with strong follow-through
Comfortable supporting leadership in a behind-the-scenes capacity
Adaptable and steady under changing priorities
Being at work on time, every day is a priority
Strong work ethic
Comfortable taking instruction, having tasks delegated to you, and executing tasks as assigned (this is an administrative task execution role, not a project management or coordination position)

· Position is full-time, 40 hours per week

· In-person, Monday through Friday, 7:30am - 4pm

· Benefits: Health insurance, dental insurance, vision insurance, paid sick time

Pay is $25 - $27 per hour, based on experience.

*Apply for this position via Indeed only*
Applications submitted outside of this platform will be disqualified for consideration.
Applicants making phone calls or sending to the business regarding job postings will be disqualified from consideration.

Pay: $25.00 - $27.00 per hour

Benefits:

Dental insurance
Health insurance
Vision insurance

Application Question(s):

Is being at work every day, and being on time to work a high priority for you?
Do you consider yourself to be a highly organized individual with a positive mindset?
Do you have a clean driving record?
Do you have specific, prior experience as an Administrative Assistant?
Describe briefly your prior experience with project management software/platforms such as Asana, Monday.com, Wrike, etc. (high proficiency in this is a requirement of this position).

Work Location: In person

Quick Apply

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Napa, CA

Administrative Assistant (Owner Support)

Administrative Assistant

Executive Assistant

Administrative Assistant

Executive Assistant

Client Services Assistant

ADMINISTRATIVE ASSISTANT

Administrative Assistant

Executive Assistant

Administrative Assistant

Administrative Account Assistant, Commercial Lines

EXECUTIVE SECRETARY I

Executive Assistant to the CEO

Administrative Assistant

Office Manager/Administrative Assistant

Executive Assistant

Legal Secretary (Entry)

Administrative Assistant- Sonoma, CA

Administrative Assistant

Front Desk Escrow Assistant

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