Top 246 Office assistant Jobs in Aliquippa, Pa

Front Desk Receptionist/Administrative Assistant
JP Ward & Associates —Pittsburgh, PA
- $15 - $18 an hour
- Full-time
- Administrative experience
- Organizational skills
- In-person
Quick Apply
3d
Administrative Assistant
Equipment Corporation of America —Coraopolis, PA
- Full-time
- Customer service
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
CFS —Sewickley, PA
- $20 - $23 an hour
- Full-time
- Office
- Administrative experience
- Data entry
11d
Full Time Receptionist - Northland Heights
Hamister Group, LLC —Pittsburgh, PA
- Full-time
- Nursing home
- High school diploma or GED
- Entry level
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE ASSISTANT
POST ROAD MANAGEMENT LLC —Pittsburgh, PA
- $18 - $22 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Assistant
Metals USA —Ambridge, PA
- $19 - $21 an hour
- Full-time
- Microsoft Access
- Computer literacy
- Research
Administrative Assistant
J Cubed Financial Advisory Group, Inc. —Moon Township, PA
- $25 - $35 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health insurance
Quick Apply
9d
Physician Office Assistant II
Heritage Valley Health System —Beaver, PA
- No weekends
- Mid-level
- High school diploma or GED
- Organizational skills
Quick Apply
Neighborhood Office Assistant (Convenient Care)
Heritage Valley Health System —Monaca, PA
- $14.82 - $19.76 an hour
- 8 hour shift
- High school diploma or GED
- Organizational skills
- Typing
Quick Apply
Clerical Office Worker & Receptionist
Redstone Flooring LLC —Pittsburgh, PA
- $21 - $25 an hour
- Part-time
- Office
- Typing
- In-person
Quick Apply
Secretary
Allegheny County Pennsylvania —Allegheny County, PA
- $38,563.20 - $45,485.64 a year
- Overtime
- Background check
- Microsoft Excel
- Writing skills
Physician Office Assistant II (Full-Time)
Heritage Valley Health System —Beaver, PA
- Full-time
- Internal Medicine
- Mid-level
- High school diploma or GED
Quick Apply
Part Administrative Assistant
EARTHWORK 360 INC —Imperial, PA
- Part-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Writing skills
- Work from home
- Opportunities for advancement
Quick Apply
Clerical Assistant 2 (LIHEAP) Allegheny County Assistance Office
Commonwealth of PA —Pittsburgh, PA
- $18.83 - $27.69 an hour
- Seasonal
- Office
- High school diploma or GED
- Cash handling
- Paid parental leave
- Health insurance
3d
Receptionist & Admin Assistant
Hill International Trucks - Aliquippa —Aliquippa, PA
- $18 an hour
- Part-time
- Background check
- Dealership
- Computer literacy
- 401(k)
Quick Apply
Physician Office Assistant II - Chippewa
Heritage Valley Health System —Beaver Falls, PA
- Overtime
- Mid-level
- High school diploma or GED
- Organizational skills
Quick Apply
Front Desk Secretary
CSI Corporate Security & Investigations, LLC —Monaca, PA
- $16 - $18 an hour
- Full-time
- Writing skills
- Pass drug screening
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Assistant I
UPMC —Pittsburgh, PA
- $25.40 - $43.85 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- 8 years
4d
Energy Assistance Worker Allegheny County Assistance Office
Commonwealth of PA —Pittsburgh, PA
- $21.22 an hour
- Seasonal
- Office
- 2 years
- Entry level
- Paid parental leave
- Health insurance
10d
Administrative Assistant (Materials Science Lab)
ECS Ltd —Cranberry Township, PA
- Word processing
- Office
- High school diploma or GED
11d

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Front Desk Receptionist/Administrative Assistant

JP Ward & Associates
Pittsburgh, PA

Quick Apply

Job Details

Full-time
$15 - $18 an hour
3 days ago

Qualifications

Scanning
Administrative experience
Attention to detail
Organizational skills
Law office experience

Full Job Description

Overview

We are seeking a professional, highly organized, and detail-oriented Front Desk Receptionist / Administrative Assistant to join our law firm. This position serves as a primary point of contact for clients, attorneys, courts, and other parties and plays an important role in keeping the office organized and running efficiently.

Because this role involves managing schedules, client communications, payments, mail, and important legal-related information, strong attention to detail and exceptional organizational skills are essential. The ideal candidate is dependable, thorough, comfortable managing multiple responsibilities at once, and able to keep track of details without letting things fall through the cracks.

Responsibilities

Answer and direct incoming phone calls in a professional and courteous manner
Greet clients and visitors and assist with general front desk needs
Communicate regularly with clients regarding appointments, scheduling, payments, and general administrative matters
Take and process credit card payments over the phone accurately
Schedule and coordinate appointments, meetings, court-related matters, and other calendar items
Communicate with clients, courts, opposing counsel, attorneys, and other parties regarding scheduling
Maintain accurate calendars and carefully track appointments, scheduling changes, and other important details
Receive, sort, scan, and distribute incoming mail and correspondence to the appropriate team members
Ensure documents and mail are accurately scanned, labeled, and routed to the correct client file or staff member
Prepare and process outgoing mail as needed
Scan and upload documents into the appropriate client files or internal systems
Assist with general office organization and administrative support
Monitor office supplies and place orders as needed
Help maintain an organized, professional, and welcoming front office
Provide additional administrative assistance to attorneys and staff as needed

Qualifications

Exceptional organizational skills and strong attention to detail
Ability to accurately manage multiple calendars, tasks, communications, and administrative responsibilities at the same time
Strong follow-through and the ability to keep track of details in a fast-paced environment
Strong communication and customer service skills
Professional and comfortable communicating with clients by phone and in person
Ability to multitask, prioritize, and adjust when schedules or priorities change
Comfortable working with calendars, scheduling, email, and basic office software
Ability to handle confidential and sensitive information professionally
Dependable, punctual, and able to work effectively as part of a team
Previous receptionist, administrative, customer service, or law office experience is preferred, but not required

Ideal Candidate

The right person for this role will be extremely organized, highly detail-oriented, dependable, and thorough. They should be someone who naturally keeps track of details, follows through on tasks, notices when something is missing or incorrect, and takes pride in keeping things organized.

Because this is a law firm environment, accuracy matters. This person will regularly handle scheduling, client communications, payments, mail, and documents, so they must be able to stay organized while managing frequent interruptions and multiple priorities throughout the day. Professionalism, discretion, patience, and strong communication skills are also essential.

Pay: $15.00 - $18.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in aliquippa, pa

Front Desk Receptionist/Administrative Assistant

Administrative Assistant

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Full Time Receptionist - Northland Heights

ADMINISTRATIVE ASSISTANT

Administrative Assistant

Administrative Assistant

Physician Office Assistant II

Neighborhood Office Assistant (Convenient Care)

Clerical Office Worker & Receptionist

Secretary

Physician Office Assistant II (Full-Time)

Part Administrative Assistant

Clerical Assistant 2 (LIHEAP) Allegheny County Assistance Office

Receptionist & Admin Assistant

Physician Office Assistant II - Chippewa

Front Desk Secretary

Executive Assistant I

Energy Assistance Worker Allegheny County Assistance Office

Administrative Assistant (Materials Science Lab)

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