Top 6 Transaction coordinator Jobs in Allentown, Pa

Real Estate Transaction Coordinator
Cross Key Management Inc —Allentown, PA
- From $48,000 a year
- Full-time
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
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Administrative Assistant
Alloy Wheel Repair Specialists, LLC —Bath, PA
- Google Workspace
- Microsoft Outlook
- Mid-level
9d
Real Estate Agent
Cross Key Management Inc —Allentown, PA
- Contract
- Mid-level
- Office
- Contracts
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Front Desk Coordinator
Lords and Ladies Salon and Medical Spa —Gilbertsville, PA
- $10 - $15 an hour
- Weekends as needed
- High school diploma or GED
- Ability to sit for extended periods
- Ability to stand for extended periods
- Disability insurance
- Paid time off
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Real Estate Transaction Coordinator

Cross Key Management Inc
Allentown, PA

Quick Apply

Job Details

Full-time
From $48,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Vision insurance

Qualifications

Customer communication

Full Job Description

Transaction Coordinator

JOB SUMMARY:

The Transaction Coordinator (TC) supports agents, buyers, and sellers from pre-contract through post-closing. This role ensures transactions move smoothly, deadlines are met, documentation is accurate, and communication is consistent. The TC oversees file organization, contract compliance, and coordination between all parties-agents, clients, lenders, title/attorneys, and vendors-to deliver a professional, stress-free experience.

ESSENTIAL FUNCTIONS:

Buyer Transaction Management

Transition buyers into the closing system, confirm necessary documents, and prepare files.
Review the Agreement of Sale and verify required signatures, initials, and dates.
Track key deadlines (deposits, inspections, contingencies, closing) and send timelines to clients and agents.
Facilitate communication with lenders, title/attorneys, and listing agents.
Coordinate earnest money, inspections, appraisal, loan status, and contract addenda.
Maintain proactive communication, provide insurance and utility guidance, and support contingency removals.
Review settlement statements, organize final closing details, and ensure all required documentation is completed.
Manage post-closing tasks: upload signed documents, confirm brokerage compliance, and request reviews.

Seller Transaction Management

Support pre-listing preparation, including review of disclosures and coordination with marketing.
Organize executed contracts, introduce parties, and confirm earnest money receipt.
Open title/escrow, verify key contract terms, and distribute a transaction timeline.
Coordinate with title/escrow on payoffs, certifications, HOA documents, and municipal requirements.
Track appraisal, repairs, concessions, and ensure all forms and disclosures are completed.
Prepare closing details: confirm settlement statement review, schedule walkthrough/closing, and provide utility instructions.
Facilitate closing-day documentation and provide agents with final confirmations.
Complete post-closing tasks, ensure file compliance, archive records, and send client acknowledgments.

QUALIFICATIONS:

Experience in real estate transaction coordination or a closely related role is required
Highly organized with strong attention to detail and the ability to manage multiple deadlines and transactions at once
Strong communication skills, with a professional and approachable style when working with agents, clients, and partners
Comfortable using technology and able to learn new systems quickly in a fast-paced environment
Ability to review documents for accuracy and keep transactions on track from contract to close
Familiarity with real estate contracts, the closing process, and brokerage compliance is strongly preferred

Please Note: This is a full-time, in-office position located in either our New Hope or Allentown office.

Remote work is not available.

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