Top 1591 Program assistant Jobs in Altadena, Ca

Administrative Assistant
California Institute of Technology —Pasadena, CA
- $27.50 - $34.15 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Mid-level
- Paid holidays
- Health insurance
Administrative Program Coordinator (Hybrid)
City of Hope —Duarte, CA
- $33.80 - $52.29 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
Programs and Services Assistant
Glendale Community College —Glendale, CA
- $4,911.69 - $5,415.13 a month
- Online Application
- Inventory management
- Word processing
- Basic math
- AD&D insurance
- Disability insurance
Administrative Assistant – Small Accounting Office
Morgan & Halpenny, LLP —Arcadia, CA
- $23 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- 401(k)
Quick Apply
14d
School Administrative Assistant
The Roman Catholic Archdiocese of Los Angeles (LA Catholics) —Pasadena, CA
- Part-time
- School experience
- Spanish
- Computer literacy
Executive Assistant
Adventist Health —Glendale, CA
- $31.84 - $41.54 an hour
- 8 hour shift
- Mid-level
- Office
- High school diploma or GED
13d
Administrative Assistant
East West Bank —Pasadena, CA
- $20 - $35 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Opportunities for advancement
Residential Care Facility for the Elderly Administrative Assistant
Prudential Healthcare —El Monte, CA
- $25 - $30 an hour
- Part-time
- Google Workspace
- Office
- High school diploma or GED
- Flexible schedule
Quick Apply
Executive Assistant to Founding Trial Attorney
AlderLaw, PC —Valley Village, CA
- $70,000 - $85,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- SharePoint
- Health insurance
- Dental insurance
Quick Apply
Music Enrichment Specialists for Alhambra After School Program
Creative Brain Learning —Alhambra, CA
- $23 an hour
- Part-time
- Background check
- Classroom
- 18 years or older
- Paid training
- Employee discount
Quick Apply
Life Enrichment Program Assistant
Mt San Antonio Gardens —Pomona, CA
- $20 - $26 an hour
- Part-time
- CPR Certification
- Clean driving record
- Writing skills
7d
Medical Practice Coordinator/Medical Assistant - Orthopedic
Southern California Orthopedic Institute —Burbank, CA
- $26 - $28 an hour
- Full-time
- Background check
- HIPAA
- Employment & labor law
- Health savings account
- Health insurance
Quick Apply
6d
Debt Relief Intake Specialist – Closer Support
Victory Solutions, Inc. —Glendale, CA
- $40,000 - $70,000 a year
- Full-time
- Customer service
- Organizational skills
- In-person
Quick Apply
Bilingual Office Assistant / Administrative Assistant (Korean & English)
Comex KC —Buena Park, CA
- From $50,000 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- English
- Paid sick time
Quick Apply
Legal Administrative Specialist - Litigation
Morgan Lewis —Los Angeles, CA
- $86,825 - $113,131 a year
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Treasury Management Support Specialist
MidFirst Bank —Los Angeles, CA
- $50,000 - $70,000 a year
- Word processing
- Mid-level
- 3 years
- Paid holidays
- Health insurance
12d
Front Office Coordinator with CMA Experience
Beverly Hills Urology —Los Angeles, CA
- $19 - $20 an hour
- 8 hour shift
- Background check
- Private practice
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Project Management Assistant
Artsolute Media Group —La Puente, CA
- $22 - $24 an hour
- Full-time
- Spanish
- Google Workspace
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Nurse Practitioner / Physician Assistant – Physiatry (SNF Rehabilitation Program)
Bespoke Healthcare Management —Los Angeles, CA
- $130,000 - $180,000 a year
- Part-time
- Skilled nursing facility
- Physical & Rehabilitation Medicine
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Business Office Assistant
The Meadows on Sunset Post-Acute —Los Angeles, CA
- $21 - $26 an hour
- Full-time
- Skilled nursing facility
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
9d

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Administrative Assistant

California Institute of Technology -
Pasadena, CA

Apply Now

Job Details

Full-time
$27.50 - $34.15 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
Retirement plan

Qualifications

Business travel arrangements
Word processing
Content editing
Expense reports
Clerical experience
Managing executive calendars

Full Job Description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Administrative Assistant provides administrative support for personnel in the Office of the General Counsel (OGC). The OGC provides legal advice and counsel to the California Institute of Technology and its affiliated organizations, including the Jet Propulsion Laboratory. The position provides support for a variety of tasks and responsibilities within the department.

This is an Essential Reporting position. An employee designated as essential reporting has essential job skills that are needed for response and recovery and is expected to report to Campus as soon as possible.

Essential Job Duties

Manage front desk, including screening and routing phone calls, managing visitors, welcoming and directing guests, and reviewing and routing mail.
Provide administrative assistance to multiple attorneys requiring a thorough knowledge of OGC’s processes and the Institute's policies and procedures.
Manage and be responsible for calendars and scheduling meetings and appointments within an environment that requires constant coordination with other offices and an ability to handle competing priorities.
Ability to interact and coordinate professionally and effectively with leadership, faculty, students, all levels of employees, and numerous external contacts.
Drafting, editing, and proofing various administrative and/or legal documents and communications, including memoranda and correspondence.
Provide support and coverage for other assistants at other OGC offices as needed.
Handle and maintain sensitive and confidential information.
Coordinate travel, process expense reports, and payment requests.
Make and reconcile purchases.
Track and maintain publications ordered and received.
Track, maintain, and order office supplies.
Prepare and edit presentations such as PowerPoint presentations, including graphics as needed.
Plan and organize events.
Perform data entry.
Identify and assist with process improvements.
Assist with responses to subpoenas and other legal information requests.
Organize and maintain files.
Perform additional duties as assigned.

Basic Qualifications

Must be a team player who enjoys collaborating with other members of the staff and works well in a small but supportive environment.
Three or more years of administrative/clerical experience.
Must be able to prioritize and organize tasks, work both independently and in a team environment, and maintain high-quality work product and effectiveness while handling multiple tasks effectively.
Outstanding interpersonal skills and effective oral and written communication skills, as well as experience editing and proofing.
Proficient computer skills, including Excel, Word, PowerPoint, and Outlook.
Experience making travel arrangements and processing travel expense reports.
Experience managing multiple and active calendars of executive-level individuals.
Strong word processing and proofreading skills.
Highly organized with the ability to work independently, manage competing priorities, and accomplish assigned tasks accurately and in a timely manner.
Must be capable of working under the pressure of deadlines.
Conscientious, detail-oriented, and proactive.
Demonstrates good judgment and initiative.
Proactively works with minimal direction to accomplish goals.
Ability to work independently with minimal supervision.
Ability to interact professionally with executive and senior leadership.

Preferred Qualifications

Bachelors degree.
Three or more years of legal department work experience.

Required Documents

Resume.
Cover Letter.

Hiring Range

$27.50 - $34.15 per hour

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor.

To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.

Disability Accommodations

Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at [email protected].

Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at [email protected].

Apply Now

Refine Your Search

program assistant jobs in altadena, ca

Administrative Assistant

Administrative Program Coordinator (Hybrid)

Programs and Services Assistant

Administrative Assistant – Small Accounting Office

School Administrative Assistant

Executive Assistant

Administrative Assistant

Residential Care Facility for the Elderly Administrative Assistant

Executive Assistant to Founding Trial Attorney

Music Enrichment Specialists for Alhambra After School Program

Life Enrichment Program Assistant

Medical Practice Coordinator/Medical Assistant - Orthopedic

Debt Relief Intake Specialist – Closer Support

Bilingual Office Assistant / Administrative Assistant (Korean & English)

Legal Administrative Specialist - Litigation

Treasury Management Support Specialist

Front Office Coordinator with CMA Experience

Project Management Assistant

Nurse Practitioner / Physician Assistant – Physiatry (SNF Rehabilitation Program)

Business Office Assistant

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