Top 1227 Office associate Jobs in Appleton, Wi

Medical Assistant/Receptionist
Leschke Spine and Neurosurgery LLC —Appleton, WI
- $23.66 - $28.50 an hour
- Full-time
- Hybrid work
- Background check
- Clinic
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply
4d
ACCOUNTING ASSOCIATE
Canteen —Appleton, WI
- $20 - $21 an hour
- Full-time
- Background check
- Analysis skills
- Math
- Commuter assistance
- Paid parental leave
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6d
Warehouse Associate - Weekend Crew
Toys For Trucks —Appleton, WI
- $18.50 - $20.00 an hour
- Weekends only
- Customer service
- Warehouse
- Organizational skills
- Dental insurance
- Paid time off
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Office Assistant
Apple Valley & Rock Solid Enterprises Inc. —Appleton, WI
- $16 - $20 an hour
- Part-time
- Office
- Windows
- QuickBooks
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4d
Patient Services Representative
FOX VALLEY PULMONARY MEDICINE —Appleton, WI
- $14.75 - $19.00 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health savings account
- Disability insurance
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Patient Care Coordinator
Oral & Maxillofacial Surgery Fox Cities, SC —Appleton, WI
- $17 - $19 an hour
- Full-time
- Dental office
- Customer service
- High school diploma or GED
- Paid holidays
- Disability insurance
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Estimator / Office Assistant
Rockridge Cast Stone LLC —Neenah, WI
- $24 - $32 an hour
- Full-time
- Microsoft Outlook
- Office
- Construction experience
- Paid time off
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4d
Office Assistant - Children, Youth, and Families Division
Outagamie County —Appleton, WI
- $21.15 - $22.43 an hour
- Full-time
- Word processing
- Basic math
- English
- Health savings account
- Disability insurance
Office Operations Assistant Pediatrics
Ascension —Appleton, WI
- Part-time
- High school diploma or GED
- Children
- Pediatrics
- Disability insurance
- Health insurance
6d
Office Operations Assistant Internal Medicine
Ascension —Appleton, WI
- Part-time
- Internal Medicine
- High school diploma or GED
- Clinic
- Disability insurance
- Health insurance
Receptionist/Surgery Scheduler
Advanced Spine Center of Wisconsin (13818) —Neenah, WI
- Full-time
- Surgery
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance
3d
Production Associate
Ducommun Inc. —Appleton, WI
- Multiple hires
- High school diploma or GED
- Manufacturing
- Hand tools
- Employee stock purchase plan
- Tuition reimbursement
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Phone Room - Patient Services Representative
Hand to Shoulder Center of Wisconsin —Appleton, WI
- Full-time
- Computer literacy
- High school diploma or GED
- Computer skills
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13d
Administrative Assistant II
Lawrence University —Appleton, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant - Customer Service & Production Support
Mid Valley Industries —Kaukauna, WI
- $23 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health savings account
- Paid holidays
Quick Apply
12d
Remote Customer Service Representative
SolvOne —Appleton, WI
- From $18 an hour
- Online Application
- Remote
- Bilingual
- Background check
- Microsoft Outlook
- Paid training
- Paid holidays
Quick Apply
9d
Customer Account Representative
Reynolds Consumer Products —Appleton, WI
- $52,800 - $82,500 a year
- Research
- High school diploma or GED
- Analysis skills
15h
Patient Services Representative
Wisconsin Eye Consultants, SC —Menasha, WI
- Full-time
- Organizational skills
- In-person
- Medical terminology
- Health insurance
- Dental insurance
Quick Apply
Patient Service Representative
WOMENS HEALTH SPECIALISTS SC —Appleton, WI
- Full-time
- Word processing
- Computer literacy
- Writing skills
Quick Apply
Customer Intake & Administrative Coordinator
Paul Davis Restoration of Southeast WI & Northern IL —Appleton, WI
- $24 - $27 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply

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Medical Assistant/Receptionist

Leschke Spine and Neurosurgery LLC
Appleton, WI

Quick Apply

Job Details

Full-time
$23.66 - $28.50 an hour
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Teamwork
Electronic health records (EHR) management
Medical scheduling
Records management
Attention to detail
Certified Medical Assistant

Full Job Description

ROLE OVERVIEW

The Clinical MA is the engine that keeps each clinic day running on time. This role demands spine-specific clinical knowledge, sharp attention to detail, and a genuine drive to deliver an outstanding patient experience. You will work closely with the RN, supporting daily clinical operations while developing the skills needed to provide backup coverage when needed. In the right candidate, there is real opportunity for this role to grow - including the ability to step in on RN days off.

CORE RESPONSIBILITIES

Chart Prep & Readiness

Review upcoming patient charts for completeness: imaging, referral notes, prior specialist visits, and prior injections
Proactively flag incomplete records before clinic day; pre-load imaging and documents so the provider enters the room informed
Prepare patient history summaries to reduce provider time at intake
On non-clinic days, complete chart prep and administrative follow-through as directed by the RN

Registration & Front Desk Operations

Greet and register patients in a warm, professional manner at every encounter
Collect and verify patient demographics, insurance information, and consent documentation
Manage patient check-in and check-out processes efficiently

Patient Intake & Flow

Room patients efficiently; verify and document chief complaint, medications, allergies, and pain scores
Deliver a warm, professional patient experience at every encounter
Pull up relevant imaging and notes in the room before the provider enters
Maintain clinic flow - communicate patient readiness to the RN and provider in real time

Clinical Support

For non-operative patients, assist in executing the care plan as directed by the provider
Support the RN with patient calls, imaging follow-up, and inbox management as directed
Prepare exam rooms; restock supplies, dermatome sheets, and patient education materials
Ask questions proactively when clinical situations are unclear - curiosity and initiative are valued

Phone Calls & Triage

Answer incoming calls promptly; triage and route appropriately with good clinical and administrative judgment
Conduct follow-up calls as directed by the RN or Practice Administrator
Communicate clearly with patients about scheduling, preparation instructions, and next steps

Scheduling

Schedule new patient appointments, follow-ups, and referrals with accuracy
Coordinate with the RN on surgical and clinical scheduling
Monitor and fill scheduling gaps proactively to maximize clinic capacity

Administrative Support

Assist with prior authorizations, referral intake, and insurance verification as directed
Maintain organized patient records in the EMR; ensure accuracy at every encounter
Support the Practice Administrator with office coordination tasks as needed

Professional Conduct & Team Culture

Participate actively and constructively in the daily team huddle and team meetings
Maintain open, proactive communication with Dr. Leschke and the team throughout the day
Receive feedback with openness and apply it - continuous improvement is a shared value here
Communicate directly and constructively; bring solutions and positive energy to every interaction
Model the practice’s core values in every patient and team interaction: trust, collaboration, doing right
Embrace the startup nature of this practice - be flexible, be curious, and help build what doesn’t exist yet

QUALIFICATIONS

Certified Medical Assistant (CMA or RMA) preferred; equivalent clinical experience considered
Experience in a specialty clinic setting; neurosurgery, spine, or orthopedics a strong plus
Attention to detail; demonstrated ability to work at pace in a high-volume clinical environment
Experience in a hybrid or remote clinical coordination role is a strong plus
Strong EMR proficiency; ability to document in real time is essential; experience with eClinicalWorks preferred
Demonstrated ability to function independently without daily in-person supervision
Approved professional background screening
Sit, walk, stand, bend, squat, climb, kneel, twist, and lift up to 30 pounds independently

Pay: $23.66 - $28.50 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

spine, neurosurgery or orthopedics: 1 year (Required)

License/Certification:

certified medical assistant or LPN (Required)

Work Location: Hybrid remote in Appleton, WI 54915

Quick Apply

Refine Your Search

office associate jobs in appleton, wi

Medical Assistant/Receptionist

ACCOUNTING ASSOCIATE

Warehouse Associate - Weekend Crew

Office Assistant

Patient Services Representative

Patient Care Coordinator

Estimator / Office Assistant

Office Assistant - Children, Youth, and Families Division

Office Operations Assistant Pediatrics

Office Operations Assistant Internal Medicine

Receptionist/Surgery Scheduler

Production Associate

Phone Room - Patient Services Representative

Administrative Assistant II

Administrative Assistant - Customer Service & Production Support

Remote Customer Service Representative

Customer Account Representative

Patient Services Representative

Patient Service Representative

Customer Intake & Administrative Coordinator

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