Top 589 Office assistant Jobs in Ardmore, Pa

Accounting & Administrative Assistant
NovaVision, LLC —Warminster, PA
- $22 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Confidential —Wilmington, DE
- Full-time
- 5 years
- Pass drug screening
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Guest Service Receptionist
Wagsworth Manor Pet Resort —Malvern, PA
- From $17 an hour
- Weekends as needed
- Computer literacy
- US work authorization
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
BrainWorks —Philadelphia, PA
- Full-time
- Hospital
- Mid-level
- Office
Quick Apply
11d
Office & Sales Assistant
Concord Truss Company —Woodbury Heights, NJ
- $28 - $35 an hour
- Part-time
- Computer literacy
- No experience needed
- Office
Quick Apply
Receptionist/Administrative Assistant
Emperor Health Care Services LLC —Springfield, PA
- $20 - $26 an hour
- Part-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick Apply
2d
Administrative Assistant 1 (Local Government) Delaware County Children and Youth
Commonwealth of PA —Drexel Hill, PA
- $49,799 a year
- Urgently hiring
- Hybrid work
- Office
- Bachelor's degree
- Team management
- Work from home
- Opportunities for advancement
12d
Office Assistant
Sunrise Damage Restoration —Philadelphia, PA
- Up to $40 an hour
- Part-time
- Hybrid work
- No experience needed
- Office
- Entry level
- Health insurance
- Paid time off
Quick Apply
10d
Administrative Assistant
HARCUM COLLEGE —Bryn Mawr, PA
- Part-time
- Mid-level
- Office
- Residential
- Health insurance
Quick Apply
5d
Office Assistant
GENERAL RV CENTER —West Chester, PA
- Full-time
- Office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Receptionist/Administrative Assistant
Dr. Robin Lowey & Associates —Philadelphia, PA
- $19 - $20 an hour
- Part-time
- Background check
- Private practice
- Writing skills
Quick Apply
12 Month Secretary - Colonial Middle School
Colonial School District —Plymouth Meeting, PA
- $57,707 a year
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
3d
Administrative Assistant II, Special Events
Villanova University —Villanova, PA
- $20.30 - $26.48 an hour
- Weekends as needed
- Customer service
- Mid-level
- 3 years
- Tuition reimbursement
- Paid time off
12d
Energy Assistance Worker Philadelphia County Assistance Office
Commonwealth of PA —Philadelphia, PA
- $21.22 - $31.66 an hour
- Seasonal
- Mid-level
- Office
- 2 years
- Paid parental leave
- Health insurance
10d
Office Administrative Assistant
Integrated Diabetes Services —Wynnewood, PA
- $34,000 - $40,000 a year
- Full-time
- Inventory management
- Office
- In-person
- Health insurance
- Paid time off
Quick Apply
12d
Clerical Assistant 2 (LIHEAP) Philadelphia County Assistance Office
Commonwealth of PA —Philadelphia, PA
- $18.83 - $27.69 an hour
- Overtime
- Office
- High school diploma or GED
- Data entry
- Paid parental leave
- Health insurance
5d
Administrative Assistant
Carol Tracy Designs —Conshohocken, PA
- From $22 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Paid time off
- Flexible schedule
Quick Apply
6d
Academic Administrative Assistant
Bryn Mawr College —Bryn Mawr, PA
- Full-time
- Spanish
- Office
- 3 years
Administrative Assistant II
Swarthmore College —Swarthmore, PA
- $24 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Tuition reimbursement
Front Desk Receptionist
VCA Animal Hospitals —Newtown Square, PA
- Full-time
- Maintenance
- Entry level
- Health insurance
- Dental insurance
8d

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Accounting & Administrative Assistant

NovaVision, LLC -
Warminster, PA

Quick Apply

Job Details

Full-time
$22 - $24 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Invoice matching
Attention to detail
Payroll data entry
Invoice reconciliation
Invoice data entry
Clerical experience
Invoice dispute resolution

Full Job Description

The Administrative Assistant provides administrative, accounting, customer service, and quality systems support to ensure the efficient operation of the office and manufacturing facility. This position is responsible for supporting Accounts Payable and Accounts Receivable processes, maintaining quality documentation, assisting with ISO quality system activities, and providing general administrative support to internal and external customers. The role requires strong organizational skills, attention to detail, accuracy, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Finance and Accounting

Process Accounts Payable (AP) by matching invoices to purchase orders and packing slips, identifying and resolving discrepancies.
Reconcile and enter credit card payables into LabelTraxx.
Enter vendor invoices into LabelTraxx accurately and in a timely manner.
Prepare check runs for management review and signature.
Process online vendor payments as authorized.
Maintain complete AP documentation and filing systems.
Process Accounts Receivable (AR) invoices accurately and timely (daily) following established internal review procedures.
Weekly bank run to deposit any checks received.
Retrieve, organize, and file completed job folders.
Review completed and invoiced jobs with gross margins below established targets and report findings to Accounting and Operations for follow-up.

Administrative Support

Answer and direct incoming telephone calls professionally.
Greet and assist visitors.
Scan and electronically archive company documentation as required
Retrieve, sort, and distribute incoming mail.
Maintain office and breakroom supplies.
Assist with planning and coordinating company meetings and events.
Purchase job-out materials in coordination with Customer Service.
Support annual records retention, archiving, and document management activities.
Other projects as assigned.

Quality Systems Support

Maintain electronic filing of supplier Certificates of Conformance (CoCs).
Generate customer Certificates of Conformance as required.
Perform in-process Thermal Imprint Testing in accordance with job specifications and Quality Assurance procedures.
Assist with ISO Quality Management System administrative activities, including document control and audit preparation.
Conduct completed job jacket reviews to verify documentation accuracy and completeness. Route identified discrepancies to the appropriate department manager for correction.
Ensure completed job documentation, approved proofs, and retained samples are properly filed.
Print box and core identification labels in accordance with production requirements and coordinate requests with Customer Service and Production.

Education and Experience

High school diploma or equivalent required.
Associate degree in Business Administration, Accounting, or a related field preferred.
Minimum of two years of administrative, accounting, or office support experience, preferably in a manufacturing environment.
Experience with ERP systems such as Label Traxx is preferred.

Knowledge, Skills, and Abilities

Knowledge of basic accounting principles, clerical procedures, and recordkeeping.
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent verbal and written communication skills.
Strong interpersonal skills with a customer-focused approach.
Proficient in Microsoft Office Suite, Outlook, Word, and Excel.
Ability to prioritize work, manage multiple assignments, and meet deadlines.
Ability to work independently while collaborating effectively with cross-functional teams.

Physical Requirements

Prolonged periods of sitting while performing computer and administrative tasks.
Frequent walking throughout the manufacturing facility.
Ability to lift and carry up to 15 pounds.
Ability to use stairs multiple times throughout the workday.
Occasional standing, bending, reaching, and filing.

Work Environment

Office environment within a manufacturing facility.
Regular interaction with production, customer service, accounting, quality, vendors, and customers.
Exposure to production equipment, noise, and manufacturing activities while following all required safety procedures.

NovaVision is a growing technology company specializing in anti-tampering, anti-counterfeiting, safety and durable label products located in Bowling Green, Ohio with locations in Georgia, North Carolina, Pennsylvania, and Wisconsin. NovaVision is an Equal Opportunity Employer providing equal employment opportunity (including recruiting, hiring, training, compensation, benefits, promotions, etc.) without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status or another characteristic protected by applicable federal, state or local law.

Pay: $22.00 - $24.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in ardmore, pa

Accounting & Administrative Assistant

Administrative Assistant

Guest Service Receptionist

Executive Assistant

Office & Sales Assistant

Receptionist/Administrative Assistant

Administrative Assistant 1 (Local Government) Delaware County Children and Youth

Office Assistant

Administrative Assistant

Office Assistant

Receptionist/Administrative Assistant

12 Month Secretary - Colonial Middle School

Administrative Assistant II, Special Events

Energy Assistance Worker Philadelphia County Assistance Office

Office Administrative Assistant

Clerical Assistant 2 (LIHEAP) Philadelphia County Assistance Office

Administrative Assistant

Academic Administrative Assistant

Administrative Assistant II

Front Desk Receptionist

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