Top 126 Executive assistant/office manager Jobs in Arizona

Office Coordinator
Arixa Capital —Scottsdale, AZ
- $28 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Free parking
- Paid holidays
Quick Apply
EXECUTIVE ASSISTANT
State of Arizona —Phoenix, AZ
- $80,000 - $100,000 a year
- Full-time
- Writing skills
- Research
- Office
- Paid parental leave
- Paid holidays
5d
Executive Assistant & HR Coordinator
Peak Dermatology —Surprise, AZ
- $55,000 - $62,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
12d
Management Assistant - West Zone
Siemens Healthineers —Phoenix, AZ
- $62,470 - $85,899 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Disability insurance
- Health insurance
12d
Executive Assistant / Department Assistant / Admin Assistant
TSMC —Phoenix, AZ
- Monday to Friday
- Microsoft Excel
- Writing skills
- Office
- Paid holidays
- Dental insurance
Student Services Manager - Assistant Registrar
Mesa Community College —Mesa, AZ
- $68,850 - $89,505 a year
- 8 hour shift
- Mid-level
- Office
- Microsoft Office
- Wellness program
- 403(b) matching
Manager, Office (CEO)
StandardAero —Scottsdale, AZ
- Full-time
- Research
- Office
- Travel
- AD&D insurance
- Disability insurance
13d
Executive Associate (Athletics)
University of Arizona —Tucson, AZ
- Overtime
- Office
- Residential
- 3 years
- Paid holidays
- Health insurance
1d
Executive Assistant
McCarthy Building Companies, Inc. —Phoenix, AZ
- 7 years
- Microsoft Outlook
- Research
Executive Assistant
CyberMedia Technologies —Tucson, AZ
- $68,000 - $95,000 a year
- 5 years
- Research
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply
Curriculum, Instruction, and Assessment Office Manager
Gilbert Public Schools —Gilbert, AZ
- From $25.46 an hour
- Online Application
- Inventory management
- Research
- Mid-level
Equal Employment Opportunity Office Director
City of Mesa, AZ —Mesa, AZ
- $138,696.26 - $193,324.76 a year
- Full-time
- Writing skills
- Office
- Analysis skills
Office Assistant
Heywood Realty & Investment, Inc. —Gilbert, AZ
- $17 - $20 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid time off
Quick Apply
Administrative Assistant
Tailstorm Health Inc —Chandler, AZ
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
13d
Administrative Assistant
U.S. Courts —Phoenix, AZ
- $56,876 - $65,173 a year
- Online Application
- Word processing
- Pass drug screening
- Mid-level
- Paid parental leave
- Paid holidays
6d
Administrative Assistant
HARVARD INVESTMENTS INC —Scottsdale, AZ
- Full-time
- Microsoft Outlook
- Computer literacy
- English
Quick Apply
Executive Administrative Assistant
Desert Aircraft —Tucson, AZ
- $20 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
PCA Program Coordinator
Downtown Phoenix Inc —Phoenix, AZ
- $60,000 - $65,000 a year
- Microsoft Excel
- Microsoft Outlook
- Marketing
Executive Administrative Assistant
Atlas Healthcare Partners —Phoenix, AZ
- $58,776.64 - $76,410.00 a year
- Full-time
- Research
- 3 years
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator/Administrative Assistant
Phoenix Air Dynamics —Tempe, AZ
- $20 - $25 an hour
- Full-time
- Customer service
- Word processing
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
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Office Coordinator

Arixa Capital -
Scottsdale, AZ

Quick Apply

Job Details

Full-time
$28 - $32 an hour

Benefits

Free parking
Paid holidays
Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Office supply management
Confidential information handling
Microsoft Excel
Office activity coordination
Maintaining an organized workspace
Microsoft Outlook
Phone communication
Greeting customers
Executive administrative support
Mail distribution
Order shipping
Bachelor's degree
Food supply stocking
Mail management
Office supply ordering
Certified Notary Public
Mail processing
Managing executive calendars
Parking management
Communication skills
Entry level
Office phone management
Quality data entry
Time management
Kitchen organization

Full Job Description

Company Overview

Arixa Capital is a leading private real estate lender and alternative investment manager with over $8 billion in originations completed since inception and a servicing portfolio exceeding $2.5 billion as of March 31, 2026. Founded in 2006, we specialize in financing single family and multifamily residential investment projects, with bridge, construction, and renovation loans ranging from $250,000 to $70 million.

We're more than a lender. Our vertically integrated platform allows us to manage every step of the loan process in-house, ensuring speed, reliability, and an exceptional experience for our clients. Backed by a substantial balance sheet, top-tier institutional partners, and a talented operations team, we're positioned for continued growth and innovation.

At Arixa, our culture is one of our strongest assets. We foster a positive, collaborative, and high-performing environment where team members are empowered to grow, take ownership, and make an impact. Our team thrives on solving problems, celebrating wins, and driving results—together.

We've been named to the Inc. 5000* list of fastest-growing private companies for three years running, and we're just getting started.

Arixa provided Inc. de minimis compensation to be considered for the Inc. 5000 list of the fastest growing private companies in the U.S. For a full description of ranking methodology, please visit: https://www.inc.com/inc-5000-methodology-how-we-selected-these-companies.html.

Position Overview

We are looking for a professional and proactive Office Coordinator to manage the front desk and provide high level support as needed to our team, including scheduling department meetings, ordering supplies, sending mail/fedexes, greeting guests, and organizing the kitchen. The ideal candidate will be detail-oriented, personable, and adaptable, excelling at balancing administrative responsibilities with executive assistant duties.

Summary of Primary Duties and Responsibilities

The Office Coordinator is an in-office position, Monday-Friday 8:00am-5:00pm. This position will report to Director of People & Talent. While not an exhaustive list, the Office Coordinator will be responsible for:

Front Desk Management:

Answering and directing phone calls promptly, professionally, and to the appropriate department.
Greeting visitors and maintaining a welcoming front desk environment.
Signing for packages and ensuring timely distribution.
Sorting incoming mail, shipping outgoing mail.
Scheduling meetings across various departments and coordinating calendars.
Assisting with marketing related tasks.
Ensure guests are logged.

Office Management:

Coordinate with the building management office for repairs.
Parking: Manage employee parking and working with lessor to coordinate.
Supplies: Ensure supply room is organized and well-stocked.
Kitchen/Snacks: Ensure the kitchen is kept tidy, snacks are ordered when needed and well-stocked.
Acting as the company notary (training and certification costs covered by the company).

Administrative Tasks:

Provide administrative support to our Managing Partner and Chief Operating Officer.
Performing data entry, review data for errors and compiling information into reports, charts, or graphs.
Assisting in scheduling meetings and managing the calendar.
Supporting special projects and other assignments as directed.

Education and Experience

Proven experience in a receptionist or administrative/executive assistant role, ideally in a fast-paced, professional environment.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
Professional demeanor and ability to handle confidential information with discretion.
Notary certification (or willingness to obtain certification; company will cover costs).
Bachelor's degree preferred but not required.

Compensation

This position is non-exempt full time, with Salary Range: $28-$32/hr plus discretionary bonus potential

Benefits

This position is eligible for the following benefits:

Annual discretionary bonus program.
Medical, dental and vision insurance.
401K with Safe Harbor contribution.
Two weeks (ten days) paid time away excluding sick time.
Five sick days.
Ten paid holidays
One floating holiday.

Note: This is not an all-inclusive list. The Office Coordinator will be involved and participate in related business matters and duties as assigned. Arixa is an 'at-will' employer.

Quick Apply

Refine Your Search

executive assistant/office manager jobs in arizona

Office Coordinator

EXECUTIVE ASSISTANT

Executive Assistant & HR Coordinator

Management Assistant - West Zone

Executive Assistant / Department Assistant / Admin Assistant

Student Services Manager - Assistant Registrar

Manager, Office (CEO)

Executive Associate (Athletics)

Executive Assistant

Executive Assistant

Curriculum, Instruction, and Assessment Office Manager

Equal Employment Opportunity Office Director

Office Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

PCA Program Coordinator

Executive Administrative Assistant

Office Coordinator/Administrative Assistant

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