Top 54 Project administrator Jobs in Arlington Heights, Il

Renewable Energy Project Coordinator
BEAR Construction —Rolling Meadows, IL
- $65,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Project Administrator - Construction
Path Construction —Arlington Heights, IL
- $50,000 - $80,000 a year
- Full-time
- Construction site
- Mid-level
- Organizational skills
- Disability insurance
- Dental insurance
Quick Apply
Project Administrator
Trane Technologies —Willowbrook, IL
- $59,153.33 - $83,090.00 a year
- Overtime
- Customer service
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
Project Administrator
Integral Flooring Systems —Woodridge, IL
- Email
- Mid-level
- Paid holidays
- Health insurance
Data Center Project Administrator
CAI —Chicago, IL
- $60,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Disability insurance
- Health insurance
Quick Apply
8d
Project Administrator, Facilities
JVM Realty Corporation —Oak Brook, IL
- $60,000 - $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
6d
Construction Project Coordinator
GMA Construction Group —Chicago, IL
- $65,000 - $78,000 a year
- Full-time
- Mid-level
- Contracts
- In-person
- Health insurance
- Dental insurance
Quick Apply
10d
Construction Project Assistant
Maman Corp. —Chicago, IL
- Microsoft Outlook
- Pass drug screening
- Mid-level
- AD&D insurance
- Disability insurance
Project Coordinator (MEP / Manufacturing) - Onsite in Aurora, IL
GRIPPLE INC —Aurora, IL
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Microsoft Office
- Analysis skills
- Paid holidays
- Disability insurance
Quick Apply
8d
Senior Sales Consultant, Early Intervention (Chicago South) – Johnson & Johnson MedTech, Orthopaedics
Johnson & Johnson Services, Inc. —Chicago, IL
- $83,000 - $133,400 a year
- Full-time
- Background check
- 18 years or older
- Residential
3d
Project Administrator - Billing & Finance
Geosyntec Consultants, Inc. —Chicago, IL
- $64,640 - $114,520 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Paid holidays
- Disability insurance
Commercial Project Coordinator
COMPLETE FENCE —Batavia, IL
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Construction site
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Education Coordinator - Cardiology
Northwestern Memorial Healthcare —Chicago, IL
- $29.00 - $42.05 an hour
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Tuition reimbursement
- 401(k) matching
Quick Apply
9d
Project Management Analyst
Solar Landscape —Chicago, IL
- $55,000 - $75,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
- Paid parental leave
- Disability insurance
Quick Apply
Project Administrator
Baker Barrios Architects —Chicago, IL
- Full-time
- Mid-level
- Office
- Contracts
Quick Apply
Project Engineer
PREMIER Design + Build Group —Buffalo Grove, IL
- $65,000 - $75,000 a year
- Construction site
- Mid-level
Quick Apply
Program Manager - Records & Information Governance
Opensity Solutions —Chicago, IL
- Up to $90,000 a year
- Full-time
- Hybrid work
- Bachelor's degree
- Travel
- Business Administration
- Health insurance
- Dental insurance
Quick Apply
3d
IT Project Coordinator - ONSITE
Aqueity —Downers Grove, IL
- $45,000 - $60,000 a year
- Full-time
- Mid-level
- Organizational skills
- In-person
- Vision insurance
- Opportunities for advancement
Quick Apply
Project Manager
PREMIER Design + Build Group —Buffalo Grove, IL
- $95,000 - $110,000 a year
- Construction site
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
Part-time Program Coordinator
Northwestern University Communication Sciences & Disorders —Evanston, IL
- $30 - $35 an hour
- Temporary
- Hybrid work
- Mid-level
- Project management
- University
- Paid time off
Quick Apply
6d

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Renewable Energy Project Coordinator

BEAR Construction -
Rolling Meadows, IL

Apply Now

Job Details

Full-time
$65,000 - $80,000 a year

Qualifications

Customer communication

Full Job Description

The Renewable Energy Project Coordinator is responsible for providing administrative, financial, and project coordination support for utility-scale, commercial, and distributed renewable energy projects. This role works closely with Project Managers, Engineers, Field Personnel, Utility Providers, Vendors, and Subcontractors to ensure projects are executed efficiently from pre-construction through closeout. The Project Administrator plays a critical role in maintaining project documentation, supporting billing and payroll processes, tracking permits and utility interconnection requirements, coordinating project communications, and ensuring compliance with contractual, regulatory, and customer requirements. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment while supporting the successful delivery of solar and renewable energy projects.

RESPONSIBILITIES

Work directly with the Project Management team, field personnel, subcontractors, utility companies, and office staff to support the successful execution of solar and renewable energy projects while maintaining accuracy, compliance, and efficiency.
Coordinate project startup activities, including collection and distribution of required contract documents, permits, utility interconnection documentation, insurance certificates, bonding information, prevailing wage requirements, and customer-specific compliance documentation.
Maintain organized project files and document control systems, ensuring all project records, permits, agreements, inspections, drawings, contracts, and correspondence are accurately tracked and stored electronically.
Support project billing activities, including collection of supporting documentation, tracking project costs, processing invoices, and assisting with owner billing requirements.
Assist with weekly payroll processing, including certified payroll reporting and prevailing wage documentation when required.
Coordinate project schedules and facilitate communication between project managers, engineers, subcontractors, vendors, utility providers, AHJs (Authorities Having Jurisdiction), and field teams.
Track and manage critical project milestones related to permitting, utility interconnection, procurement, inspections, commissioning, and project closeout.
Maintain project logs including Requests for Information (RFIs), Change Orders, Submittals, Equipment Deliveries, Utility Correspondence, Inspection Reports, and Commissioning Documentation.
Assist with procurement activities, including purchase orders, equipment tracking, material deliveries, and vendor coordination for solar modules, inverters, transformers, switchgear, and balance-of-system components.
Coordinate permit submissions, utility applications, inspections, and closeout documentation to support project completion and energization.
Work closely with vendors, manufacturers, utility companies, engineering consultants, and subcontractors to ensure timely completion of project documentation requirements.
Support renewable energy project reporting and compliance requirements related to incentive programs, tax credits, renewable energy certificates (RECs), and sustainability initiatives.

QUALIFICATIONS

Positive, proactive, and solution-oriented attitude.
Administrative or project coordination experience, preferably supporting construction, energy, infrastructure, or engineering projects.
Understanding of basic accounting principles and project cost tracking.
Highly organized with exceptional attention to detail and follow-through.
Ability to manage multiple priorities and deadlines in a fast-paced project environment.
Strong customer service and communication skills with the ability to work effectively with internal and external stakeholders.
Proficient in Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams.
Experience with project management software, document control platforms, ERP systems, or construction management software is preferred.
Dependable, adaptable, and capable of handling changing project priorities.
Construction industry experience preferred.
Experience supporting solar, renewable energy, utility-scale, distributed generation, battery storage, EV infrastructure, or other energy-related projects is highly desirable.
Familiarity with construction documentation, permitting processes, utility interconnection requirements, and project administration best practices.
Understanding of renewable energy project lifecycles, from development and permitting through construction, commissioning, and closeout, is a plus.
Ability to prioritize activities in real time while maintaining a high level of accuracy and professionalism.
Demonstrated ability to collaborate effectively with project managers, engineers, field personnel, vendors, utility representatives, and customers.

BEAR Construction provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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Refine Your Search

project administrator jobs in arlington heights, il

Renewable Energy Project Coordinator

Project Administrator - Construction

Project Administrator

Project Administrator

Data Center Project Administrator

Project Administrator, Facilities

Construction Project Coordinator

Construction Project Assistant

Project Coordinator (MEP / Manufacturing) - Onsite in Aurora, IL

Senior Sales Consultant, Early Intervention (Chicago South) – Johnson & Johnson MedTech, Orthopaedics

Project Administrator - Billing & Finance

Commercial Project Coordinator

Education Coordinator - Cardiology

Project Management Analyst

Project Administrator

Project Engineer

Program Manager - Records & Information Governance

IT Project Coordinator - ONSITE

Project Manager

Part-time Program Coordinator

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