Top 12 School administrative Jobs in Beaverton Or

Executive Assistant to the President
St. Mary's Academy —Portland, OR
- $80,000 - $90,000 a year
- Email
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Paid jury duty
- Paid holidays
Quick Apply
14d
School Receptionist
Oregon Ballet Theatre (OBT) —Portland, OR
- Email
- Background check
- School experience
- CPR Certification
Temporary Administrative Assistant III - WVHS
West Linn-Wilsonville School District 3J —Wilsonville, OR
- $22.07 - $25.59 an hour
- Full-time
- High school
- Word processing
- Basic math
5d
Secondary Registrar Secretary (10038)
Evergreen Public Schools —Vancouver, WA
- $31.84 - $38.20 an hour
- 8 hour shift
- High school
- Writing skills
- Basic math
- Health savings account
- AD&D insurance
1d
Clerk - .500 FTE - Beaumont - Middle School
Portland Public Schools Oregon —Portland, OR
- $20.66 - $26.39 an hour
- Part-time
- School experience
- Spanish
- Word processing
- Disability insurance
- Health insurance
2d
Preschool Administrative Assistant
Cadence Academy Preschool —West Linn, OR
- $19.94 - $24.50 an hour
- Urgently hiring
- School experience
- 18 years or older
- Office
- Paid holidays
- Health insurance
7d
Administrative Assistant (PART-TIME / FULL-TIME, beginning August 2026)
Horizon Christian School —Tualatin, OR
- $19.50 an hour
- Part-time
- Google Workspace
- Customer service
- Administrative experience
Quick Apply
Temporary Secretary II.5 - Assistant Principal Secretary - 8 Hours - David Douglas High School
DAVID DOUGLAS SD 40 —Portland, OR
- From $25.88 an hour
- 8 hour shift
- Bilingual
- High school
- Pass drug screening
4d
Parent Notification Assistant (10033)
Evergreen Public Schools —Vancouver, WA
- $24.42 - $31.00 an hour
- Part-time
- Computer literacy
- Writing skills
- Data entry
- Health savings account
- AD&D insurance
5d
Medication Administration Assistant (10034)
Evergreen Public Schools —Vancouver, WA
- $25.95 - $32.95 an hour
- Part-time
- Bilingual
- CPR Certification
- Writing skills
- Health savings account
- AD&D insurance
5d
Athletic Assistant
KINGS WAY CHRISTIAN SCHOOLS —Vancouver, WA
- $20.36 - $24.45 an hour
- Part-time
- School experience
- CPR Certification
- Google Workspace
- 403(b) matching
- AD&D insurance
Substitute Clerk
Vancouver Public Schools —Vancouver, WA
- $18.41 an hour
- Day shift
- Microsoft Excel
- Office
- High school diploma or GED
- Disability insurance
- Dental insurance

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Accounting Assistant - Part-time
St. Mary's Academy —Portland, OR
Bills FACTS incidental billings for field trips, retreats, books, etc. and prepares journal entry for MIP. Process credit card donations and school payments.
$25,000 - $30,000 a year
Quick Apply
Educational Assistant - Support Staff
CLASS Academy —Portland, OR
Maintains certification for Recognizing and Reporting Child Abuse or able to become certified within 30 days of employment.
$37,000 - $43,000 a year
Quick Apply

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Preschool Administrative Assistant
Primrose School of Lewis Center —Powell, OH
Has a degree in Early Childhood Education, Primary Education, or a related field, *and/or* at least two years’ work experience in a licensed childcare facility,…
$37,000 - $39,000 a year
Quick Apply
Administrative Assistant to the Superintendent
Pickerington Local School District —Pickerington, OH
Demonstrated ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to work effectively with students, staff, and…
1d

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Executive Assistant to the President

St. Mary's Academy -
Portland, OR

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year
14 days ago

Benefits

Paid jury duty
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
403(b)
Bereavement leave
Life insurance
Retirement plan

Qualifications

Google Workspace
Confidential information handling
Microsoft Excel
Microsoft Outlook
Faculty collaboration
Writing skills
AI tools proficiency
Zoom
Executive administrative support
Collaborative technology platforms
Project management software
Managing projects
Video conferences (communication methods)

Full Job Description

ABOUT ST. MARY'S ACADEMY

At St. Mary's Academy, education is about more than academic excellence—it's about developing

confident, compassionate leaders who make a meaningful difference in their communities and the world.

Founded by the Sisters of the Holy Names of Jesus and Mary in 1859, St. Mary's is a private, Catholic,

college-preparatory high school dedicated to empowering young women to become courageous,

grounded, and socially responsible leaders.

SUMMARY

St. Mary's Academy seeks an exceptional Executive Assistant to serve as a trusted strategic partner to

the President. This highly visible role supports the President's leadership by managing priorities,

coordinating key initiatives, facilitating Board governance, and ensuring the smooth operation of the

President's Office.

The ideal candidate is proactive, highly organized, exercises exceptional judgment, and thrives in a fastpaced

environment. This position requires discretion, professionalism, and the ability to build strong

relationships with trustees, faculty, staff, families, donors, and community partners.

This is an outstanding opportunity for an experienced executive assistant who is passionate about

mission-driven work and wants to contribute to an institution dedicated to educating the next

generation of women leaders.

KEY RESPONSIBILITIES

Serve as the primary liaison between the President's Office and Academic Leadership,

Advancement, Admissions, Communications & Marketing, Human Resources, Finance, and

Operations.

Partner with the President by providing tactical support to advance strategic priorities,

institutional initiatives, and special projects.

Manage a complex executive calendar, plan and coordinate meetings and events (for both

internal faculty/staff and external stakeholders), and anticipate scheduling needs.

Draft correspondence, respond to inquiries on behalf of the President, and manage confidential

communications.

Track key initiatives, monitor deadlines, and ensure timely follow-through on action items.

Foster communication and collaboration among the President's leadership team and across

departments.

Serve as the primary administrative liaison to the Board of Directors and its committees by

coordinating meetings, preparing agendas and board materials, recording minutes, maintaining

governance records, onboarding trustees, and tracking follow-up actions.

Coordinate recruitment and onboarding activities in partnership with Finance & Operations

and the Academy's external HR partner.

Support employee engagement, organizational culture, and initiatives led by the President.

Coordinate hospitality for visitors, donors, trustees, and presidential events.

Perform additional duties and special projects as assigned.

MINIMUM QUALIFICATIONS

The successful candidate will bring:

Five or more years of experience supporting senior executives in a complex, fast-paced

environment.

Exceptional organizational, project management, and time management skills.

Sound judgment, professionalism, and the ability to maintain the highest level of

confidentiality.

Outstanding written, verbal, and interpersonal communication skills.

A proactive, resourceful approach to problem-solving and the ability to manage multiple

priorities independently.

Executive presence with the ability to build trusted relationships across all levels of the

organization.

Exceptional attention to detail, adaptability, and composure in a dynamic environment.

Advanced proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and

experience using Google Workspace, Zoom, Canva, board portal software, project

management platforms, and emerging AI tools to improve efficiency.

Experience supporting a Board of Directors or governing body strongly preferred.

Bachelor's degree preferred.

MISSION ALIGNMENT

The ideal candidate will demonstrate:

A genuine commitment to the mission and community of St. Mary's Academy.

An appreciation for the Catholic tradition, the charisms of the Sisters of the Holy Names of

Jesus and Mary, and the value of an all-girls education.

A commitment to fostering an inclusive community and supporting the Academy's diversity,

equity, and inclusion efforts.

PHYSICAL REQUIREMENTS

Ability to sit or stand for extended periods.

Ability to occasionally lift up to 20 pounds.

Ability to walk, bend, stoop, and communicate effectively in person, by phone, in writing, and

through presentations.

SALARY AND BENEFITS

Salary commensurate with qualifications and experience.

St. Mary's Academy is proud to offer comprehensive benefits to our eligible employees:

Medical, dental and vision coverage at no cost to employee only

Flexible Spending Account

Employer paid Short-Term & Long-Term Disability

Vacation and sick leave

Holiday pay

Retirement 403(b) plan

Paid jury duty

Paid bereavement leave

Life insurance

Tuition remission for your daughter to attend St. Mary's Academy

Employee Assistance Program

HOW TO APPLY

Qualified applicants are invited to submit their resume, cover letter, three professional references and

salary expectations to [email protected]. No phone calls please. Applications will be reviewed as

they are received and will remain open until the position is filled. St. Mary’s is an equal opportunity

employer.

Pay: $80,000.00 - $90,000.00 per year

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

school administrative jobs in beaverton or

Executive Assistant to the President

School Receptionist

Temporary Administrative Assistant III - WVHS

Secondary Registrar Secretary (10038)

Clerk - .500 FTE - Beaumont - Middle School

Preschool Administrative Assistant

Administrative Assistant (PART-TIME / FULL-TIME, beginning August 2026)

Temporary Secretary II.5 - Assistant Principal Secretary - 8 Hours - David Douglas High School

Parent Notification Assistant (10033)

Medication Administration Assistant (10034)

Athletic Assistant

Substitute Clerk

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