Top 59 Office help Jobs in Belvidere, Il

Office Manager/Administrative Assistant
Shelter Care —Rockford, IL
- From $21 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Front Desk Receptionist
Malcolm Pediatric Dentistry —Belvidere, IL
- $18 - $20 an hour
- Part-time
- Bilingual
- Dental office
- Word processing
Quick Apply
Administrative Assistant
QPS Employment Group, Inc. —Rockford, IL
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
5h
Front Office Assistant PRN
OSF HealthCare —Rockford, IL
- $17.66 - $19.63 an hour
- PRN
- High school diploma or GED
- Typing
- In-person
Receptionist
The Citadel at Saint Anne Place —Rockford, IL
- $17.37 - $18.23 an hour
- Online Application
- Skilled nursing facility
- Nursing home
- Word processing
- Disability insurance
- Health insurance
Quick Apply
6d
Front Office Assistant Family Practice
OSF HealthCare —Loves Park, IL
- $17.66 - $19.63 an hour
- Full-time
- High school diploma or GED
- Typing
- In-person
5d
Administrative Assistant to Juvenile Abuse & Neglect Guardians ad Litem
Illinois 17th Judicial Circuit Court —Rockford, IL
- $21.50 an hour
- Contract
- Computer literacy
- High school diploma or GED
- Children
Quick Apply
7d
Administrative Assistant
Wesley Willows —Rockford, IL
- $20 - $21 an hour
- Full-time
- Background check
- Skilled nursing facility
- Computer literacy
- 403(b) matching
- AD&D insurance
Quick Apply
Jury Commission Administrative Assistant
Illinois 17th Judicial Circuit Court —Rockford, IL
- $21 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Public speaking
- Health insurance
- Dental insurance
Quick Apply
14d
Receptionist - Clinic
Beloit Health System —Roscoe, IL
- $17.00 - $25.50 an hour
- Full-time
- Computer literacy
- Basic math
- High school diploma or GED
- Paid jury duty
- Paid holidays
Quick Apply
6d
Front Office Secretary
Faith Janitorial Corporation —Rockford, IL
- $17 - $20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
DAVITA —Rockford, IL
- $16.50 - $25.50 an hour
- Full-time
- Hospital
- Medical office experience
- Administrative experience
- Health insurance
- Dental insurance
7d
Chiropractic Assistant/Receptionist
Healing Path of Rockford —Rockford, IL
- From $17 an hour
- Part-time
- Ability to walk for extended periods
- Sanitation
- Clinic
- Paid time off
- Employee discount
Quick Apply
11d
Receptionist
Mercy Health System Corporation —Harvard, IL
- $16.89 - $25.33 an hour
- Overtime
- HIPAA
- High school diploma or GED
- Cleaning
- Paid parental leave
- Health savings account
Quick Apply
4h
Receptionist/Client Service Specialist
Ameriprise Financial / Capital Wealth Advisory Group —Rockford, IL
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Part-time Receptionist
GREATER FAMILY HEALTH —Sycamore, IL
- $16.32 - $19.84 an hour
- Part-time
- Spanish
- Ability to walk for extended periods
- Computer literacy
Quick Apply
6d
Front Desk/Receptionist
Braden Counseling Center —Sycamore, IL
- $18.50 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
5d
Patient Care Receptionist, Family Medicine
UW Health —Rockford, IL
- $16.78 - $22.65 an hour
- Overtime
- CPR Certification
- Word processing
- BLS Certification
- Disability insurance
- Health insurance
4h
Office Administrator - Department of Biomedical Science
University of Illinois —Rockford, IL
- $24.21 - $26.74 an hour
- Online Application
- Office
- High school diploma or GED
- University
- Health insurance
- Dental insurance
5d
Receptionist - State Farm Agent Team Member
Markus Smith - State Farm Agent —Loves Park, IL
- $40,000 - $50,000 a year
- Full-time
- Spanish
- Computer literacy
- Office
- Paid time off
- Opportunities for advancement
Quick Apply

I want to receive the latest job alert for office help in belvidere, il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office help jobs near belvidere, il

Administrative Assistant jobs in Rockford, IL

Receptionist jobs in Harvard, IL

Receptionist jobs in Sycamore, IL

Front Office Assistant jobs in Rockford, IL

Front Desk Receptionist jobs in Belvidere, IL

Receptionist jobs in Roscoe, IL

Chiropractic Assistant jobs in Rockford, IL

Family Medicine Physician jobs in Rockford, IL

Client Services Specialist jobs in Rockford, IL

Office Administrator jobs in Rockford, IL

Receptionist jobs in Rockford, IL

Receptionist jobs in Loves Park, IL

Office Assistant jobs in Queens, NY

Office Operations Manager jobs in Moorpark, CA

Office Operations Manager jobs in Havelock, NC

Office Operations Manager jobs in Ashburn, VA

Office Assistant jobs in Atlanta, GA

Office Operations Manager jobs in Richfield, WI

Flight Operations jobs in New York, NY

Administrative Assistant jobs in Lakeland, FL

Office Manager/Administrative Assistant

Shelter Care
Rockford, IL

Quick Apply

Job Details

Part-time | Full-time
From $21 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Interpersonal skills
Executive administrative support
Driver's License
Attention to detail
Organizational skills
Newsletters (communication methods)
Office management
Associate's degree

Full Job Description

Overview

The Office Manager serves as the administrative and operational hub of Shelter Care. This position provides front-line hospitality to clients, donors, and guests; manages day-to-day office operations; supports the Executive Director with basic grant administration; supports the Finance and Development Directors; and produces the organization's monthly newsletter and updates the website. This is a part-time position (30 hours/week, benefits eligible). Expected hours are Monday-Friday 8:30 - 3:00 with a 30-minute lunch break. The role requires strong organizational skills, discretion with confidential and financial information, and comfort learning new software and systems.

Reports to: Finance Director

A cover letter is required for consideration. Please see below for additional information.

KEY RESPONSIBILITIES:

Reception & Front Office

Greet clients, donors, and guests at the front door and serve as the first point of contact for the organization.
Receive and open incoming mail and distribute it appropriately within the office.
Answer and route incoming phone calls.
Order and maintain office supplies.
Make trips to the post office as needed.

Facilities, Equipment & Vendor Coordination

Troubleshoot day-to-day issues with the copier/printer and internet-based phone system; escalate to and coordinate with outside vendors for repairs when issues cannot be resolved in-house.
Schedule and track vehicle maintenance and repairs for agency vehicles.

Financial & Donation Processing

Log checks received and prepare the weekly bank deposit slip.
Enter donations into the donor database accurately and in a timely manner.
Manage and reconcile petty cash.
Scan and forward receipts and invoices to the Finance Director.
Collect rent from the agency's six tenants.
Schedule furniture and household item donation pickups/drop-offs on the Donation Coordinator's Google Calendar.

Development & Donor Relations Support

Draft thank-you letters to donors.
Assist the Development Director in tracking donors and preparing marketing materials for fundraising events.
Design and distribute a monthly newsletter using Constant Contact and Canva.
Update website content as needed.

Grant & Executive Support

Maintain the grant due-date calendar for the Executive Director and provide advance reminders of upcoming deadlines.
Proofread and edit grant applications drafted by the Executive Director.
Mail or email completed grant applications and required attachments to funders.

Board of Directors Support

Correspond with Board members to remind them of upcoming board meetings.
Assemble the monthly board packet and distribute it to directors via email.

Other

Perform other duties as assigned.

Qualifications

Associate's degree required.
Prior office management, administrative, or executive support experience, ideally in a nonprofit setting.
Genuine comfort with technology and a demonstrated ability to learn new software and databases quickly and independently — this is one of the most important qualifications for this role.
Strong written communication skills, including proofreading and editing.
Proficiency with Google Workspace (Calendar, Gmail, Docs/Sheets), Microsoft Office, and general office equipment.
Experience with (or ability to quickly learn) a donor database, Constant Contact, Canva, and basic website content management.
Comfort troubleshooting basic office technology (printers/copiers, VoIP phone systems) and coordinating vendor support.
Strong attention to detail and accuracy, particularly with financial and donor data.
Ability to manage multiple deadlines and shifting priorities across departments.
Discretion and sound judgment in handling confidential donor, financial, and personnel information.
Warm, welcoming demeanor with clients, donors, and guests, consistent with the agency's mission and values.
Valid driver's license for post office and errand trips as needed.

Work Environment

Office environment with moderate noise. The role requires regular use of a computer, telephone, and standard office equipment, and occasional local travel (e.g., post office, rental properties, vendor errands). Frequent talking and hearing. Occasional lifting of up to 20 lbs.

A COVER LETTER IS REQUIRED

Your cover letter should explain how your past jobs and skills translate to this position. This is especially helpful if your background doesn't look like a typical "office manager" resume, if you're coming from a different field, or if you appear overqualified on paper for a part-time position.

Because this role involves regular proofreading and editing of grant applications and donor communications, your cover letter will also be read as a writing sample. Applications without a cover letter, or with a generic one, will not be considered as strongly as those that speak directly to this role.

Pay: From $21.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Did you submit a cover letter?

Education:

Associate (Required)

Experience:

Office management: 1 year (Preferred)
Administrative Assistance: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

office help jobs in belvidere, il

Office Manager/Administrative Assistant

Front Desk Receptionist

Administrative Assistant

Front Office Assistant PRN

Receptionist

Front Office Assistant Family Practice

Administrative Assistant to Juvenile Abuse & Neglect Guardians ad Litem

Administrative Assistant

Jury Commission Administrative Assistant

Receptionist - Clinic

Front Office Secretary

Administrative Assistant

Chiropractic Assistant/Receptionist

Receptionist

Receptionist/Client Service Specialist

Part-time Receptionist

Front Desk/Receptionist

Patient Care Receptionist, Family Medicine

Office Administrator - Department of Biomedical Science

Receptionist - State Farm Agent Team Member

I want to receive the latest job alert for office help in belvidere, il

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected