Top 173 Assistant Jobs in Bloomington, Il

Executive Assistant/Bookkeeper
Ecology Action Center —Normal, IL
- $45,000 - $48,000 a year
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Veterinary Kennel Assistant
Ambassador Animal Hospital —Bloomington, IL
- From $15 an hour
- Part-time
- Inventory management
- In-person
- Communication skills
- Continuing education credits
- Paid time off
Quick Apply
Program Assistant
Ecology Action Center —Normal, IL
- From $19 an hour
- Extended hours
- Background check
- Clean driving record
- Ability to walk for extended periods
- Paid time off
Quick Apply
9d
Assistant Warehouse Manager
Southshore Enterprises, Inc. —Normal, IL
- $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Medical Assistant
Cortese Foot and Ankle Clinic —Normal, IL
- From $17 an hour
- 8 hour shift
- CPR Certification
- Vital signs
- Customer service
- Employee discount
Quick Apply
Medical Office Assistant – Records
Chestnut Health Systems —Bloomington, IL
- $18.00 - $20.50 an hour
- Full-time
- Microsoft Office
- High school diploma or GED
- Organizational skills
Quick Apply
Executive Assistant
PINNACLE ACTUARIAL RESOURCES INC —Bloomington, IL
- $75,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- 6 years
- Research
- Profit sharing
- Disability insurance
Admin Assistant - Home Health
Carle Health —Normal, IL
- $18.51 - $29.99 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Health insurance
17h
Administrative Specialist II - Circuit Clerk
McLean County, IL —McLean, IL
- $19.53 - $29.89 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- High school
- Health savings account
- Health insurance
Dental Front Office - Business Assistant
Hershey Plaza Dental Center —Bloomington, IL
- $18 - $27 an hour
- Full-time
- Dental office
- Current TB test
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
12h
Delivery driver helper
Federal Warehouse Company —Normal, IL
- $18 - $20 an hour
- Overtime
- Warehouse experience
- Communication skills
- Outdoor work
- On-the-job training
Quick Apply
Program Assistant, Financial Aid
Heartland Community College —Normal, IL
- $21.03 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
Case Management Assistant - BroMenn Behavioral Health
Carle Health —Normal, IL
- $18.39 - $29.79 an hour
- Full-time
- Mid-level
- Bachelor's degree
- US work authorization
- Health insurance
3d
Office Assistant
Stahly Applicators —Bloomington, IL
- Call employer
- Office
- Entry level
Accounting Clerk/Administrative Assistant
Minerva Promotions —Bloomington, IL
- $18.00 - $24.50 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Receptionist
Arc at Normal —Normal, IL
- $15 - $17 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- English
- Paid holidays
- Dental insurance
Quick Apply
4d
Surg Sched Spec/Med Asst - Bloomington Gen/Colorectal Surg
Carle Health —Normal, IL
- $18.65 - $30.21 an hour
- Part-time
- Vital signs
- Surgery
- Customer service
- Health insurance
Paralegal/Legal Assistant/Legal Secretary
Stange Law Firm —Bloomington, IL
- Full-time
- Office
- Organizational skills
- Communication skills
- Health savings account
- Paid holidays
Front of House Staff(Table helper, Barista)
Kobe Ramen Pho & Poke —Bloomington, IL
- From $15 an hour
- Part-time
- Cleaning
- In-person
- Guest services
- Employee discount
Quick Apply
6d
Administrative Specialist I - FUSE (Part Time)
McLean County, IL —Bloomington, IL
- $18.30 - $20.07 an hour
- Part-time
- High school
- Office
- High school diploma or GED
- Health savings account
- Health insurance

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assistant jobs near bloomington, il

Executive Assistant/Bookkeeper

Ecology Action Center -
Normal, IL

Quick Apply

Job Details

Full-time
$45,000 - $48,000 a year
9 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Wiki systems
Confidential information handling
Microsoft Excel
Accounts receivable management
Spreadsheets
Executive administrative support
Database management
Records management
Financial records management
Financial record maintenance
QuickBooks Online
Financial data management
QuickBooks
Proofreading
Associate's degree
Document management systems
Bookkeeping
Cloud storage services
Bank reconciliation
Technical Proficiency
Adobe Acrobat
Accounting support
File organization

Full Job Description

The Executive Assistant/Bookkeeper is a fulltime nonexempt hourly position providing executive, financial, and administrative support to the Executive Director while maintaining accurate financial records, supporting grant administration, coordinating office operations, and helping ensure the organization's administrative systems operate efficiently.

Primary Responsibilities

30% Financial Operations

Accounts payable
Accounts receivable
QuickBooks Online bookkeeping
Petty cash
Bank deposits
Bank transfers
Credit card reconciliation
Donation entry
Rebate requests
Vendor payments
Audit support
Identify missing receipts

30% Executive Support

Board packet preparation
Calendar support
Meeting logistics
Proofreading
Vendor documentation
Reports
Correspondence support

15% Grant Financial Administration

Prepare draw requests
Calculate reimbursement requests
Maintain grant financial files
Track grant expenditures
Assemble quarterly financial reports
Maintain supporting documentation

15% Organizational Records

Contracts
Insurance
Tax documentation
Vendor files
Grant financial records
Bookkeeping manual
Internal wiki
File organization
Neon CRM donor database maintenance

10% Office Administration

Office supplies
Equipment coordination
Printer management
Basic IT coordination
Filing
Mail
General office support

Minimum Qualifications

Education

Associate degree in Accounting, Business Administration, Office Administration, Nonprofit Management, or a related field; or
Equivalent combination of education and progressively responsible experience.

Experience

Three years of progressively responsible administrative or bookkeeping experience.
Experience with QuickBooks Online software.
Experience supporting senior management or executives.
Experience maintaining confidential information.

Required Knowledge

Accounts payable and receivable
Office administration
Records management
Microsoft Office (especially Excel)
Cloud-based file management
Professional business correspondence

Technical Skills

Proficiency with or ability to quickly learn:

QuickBooks Online
Dext
Neon CRM
Adobe Acrobat
Network file systems
Zoom
Electronic document management

Critical Skills

Able to keep multiple projects moving simultaneously without losing details.
Able to manage confidential personnel, financial, and donor information appropriately.
Recognizes problems before they become crises and independently follows through on routine matters.
Comfortable working in a nonprofit environment where priorities shift and staff wear multiple hats.
Professional and courteous when interacting with the public, volunteers, board members, contractors, and government partners.
Produces polished correspondence, reports, and board materials.
Accurately maintains financial records, grant documentation, and organizational files.
Demonstrated ability to establish and improve organizational systems, maintain documentation, and create efficient administrative processes.

Equal Opportunity

The EAC is an equal opportunity employer for all qualified employees and applicants. All decisions regarding employment are made without regard for race, color, religion, national origin, ancestry, age, sex, gender, marital status, sexual orientation, gender identity, or physical and/or mental disability unrelated to ability.

Ecology Action Center

The Ecology Action Center is a not-for-profit environmental agency with a mission to inspire and assist residents of McLean County in creating, strengthening and preserving a healthy environment. The EAC acts as a central resource for environmental education, information, outreach, and technical assistance in McLean County.

Pay: $45,000.00 - $48,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

People with a criminal record are encouraged to apply

Education:

Associate (Preferred)

Experience:

QuickBooks Online: 3 years (Preferred)
Records management: 1 year (Required)
Accounts payable and receivable: 1 year (Required)
Bank reconciliation: 1 year (Required)
Executive administrative support: 3 years (Preferred)
Bookkeeping: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

assistant jobs in bloomington, il

Executive Assistant/Bookkeeper

Veterinary Kennel Assistant

Program Assistant

Assistant Warehouse Manager

Medical Assistant

Medical Office Assistant – Records

Executive Assistant

Admin Assistant - Home Health

Administrative Specialist II - Circuit Clerk

Dental Front Office - Business Assistant

Delivery driver helper

Program Assistant, Financial Aid

Case Management Assistant - BroMenn Behavioral Health

Office Assistant

Accounting Clerk/Administrative Assistant

Receptionist

Surg Sched Spec/Med Asst - Bloomington Gen/Colorectal Surg

Paralegal/Legal Assistant/Legal Secretary

Front of House Staff(Table helper, Barista)

Administrative Specialist I - FUSE (Part Time)

I want to receive the latest job alert for assistant in bloomington, il

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