Top 69 Administrative specialist Jobs in Bloomington Mn

Office Support Specialist - City Clerk
City of Plymouth, MN —Plymouth, MN
- $30.25 - $39.16 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Writing skills
- AD&D insurance
- Disability insurance
2d
Administrative Specialist
Custom Concrete Solutions LLC —Minneapolis, MN
- $25 - $35 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
- Paid training
- Mileage reimbursement
Quick Apply
Restaurant Services Specialist
Steele Brands Management LLC —Wayzata, MN
- $50,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Imaging Production Specialist
Aerotek —Arden Hills, MN
- $18 an hour
- Contract
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Health savings account
Quick Apply
6h
Document Handling Specialist
DCM Services —Bloomington, MN
- $18 - $20 an hour
- Monday to Friday
- Microsoft Outlook
- Computer literacy
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
OAP - High School Activities Administrative Professional (4-A)
Osseo Ind School District 279 —Maple Grove, MN
- Full-time
- Background check
- School experience
- High school
Administrative Support Specialist
University of Minnesota —Minneapolis, MN
- $50,000 a year
- Online Application
- Hybrid work
- Background check
- Google Workspace
- Sales
Operations Specialist
Cushman & Wakefield —Bloomington, MN
- $72,250 - $85,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
3d
Office Professional - Counselors/Dean
Eden Prairie Schools —Eden Prairie, MN
- $25.85 an hour
- School experience
- Computer literacy
- Mid-level
- Paid holidays
3d
Administrative Specialist
Custom Construction Services —Minneapolis, MN
- $25 - $35 an hour
- Full-time
- Mid-level
- Office
- QuickBooks
- Paid training
- Mileage reimbursement
Quick Apply
13d
DCC Specialist
Indecomm Global Services —Saint Paul, MN
- Microsoft Outlook
- Office
- High school diploma or GED
Office & Admin Specialist Sr
State of Minnesota - Natural Resources Dept —Saint Paul, MN
- $22.62 - $30.62 an hour
- Online Application
- Hybrid work
- Microsoft Word
- Background check
- Office
- Paid parental leave
- Paid holidays
4d
Office Administrative Specialist
Dakota Woodlands —Eagan, MN
- $22 - $24 an hour
- Full-time
- Employment & labor law
- Office
- High school diploma or GED
Quick Apply
OAP - Elementary School Administrative Professional (4-A)
Osseo Ind School District 279 —Brooklyn Park, MN
- $27.36 - $29.81 an hour
- 8 hour shift
- Background check
- School experience
- Microsoft Excel
- Paid holidays
2d
Office and Administrative Specialist - Office and Administrative Specialist
State of Minnesota - Human Services Dept —Saint Paul, MN
- $20.68 - $25.85 an hour
- Online Application
- Basic math
- Mid-level
- Office
- Paid parental leave
- Paid holidays
3d
Office Professional - Facility Use
Eden Prairie Schools —Eden Prairie, MN
- $25.85 an hour
- Google Workspace
- Mid-level
- Office
- Paid holidays
12d
Office & Admin Specialist
University of Minnesota —Minneapolis, MN
- Online Application
- Hybrid work
- Background check
- Google Workspace
- Mid-level
6d
Educational Support Professional - Clerical
Osseo Ind School District 279 —Maple Grove, MN
- Part-time
- Background check
- Computer literacy
- High school diploma or GED
Scanning Specialist
U.S. Legal Support —Plymouth, MN
- Full-time
- Writing skills
- Basic math
- Office
Quick Apply
6d
Office Services Specialist
Larkin Hoffman —Bloomington, MN
- $43,500 - $45,000 a year
- Weekends as needed
- Hospitality
- Office
- Administrative experience
- Profit sharing
- Health savings account
11d

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Office Support Specialist - City Clerk

City of Plymouth, MN -
Plymouth, MN

Apply Now

Job Details

Full-time
$30.25 - $39.16 an hour
2 days ago

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Computer literacy
Writing skills
Employee relationship building
Administrative experience
High school diploma or GED
Clerical experience

Full Job Description

Description

At the City of Plymouth, we all work together to add quality to life. This mission and our guiding values – CIVIC: customer focus, integrity, visionary, inclusion and connection – shape our work as we advance the City Council’s strategic priority to be a city of choice. We are seeking candidates who are eager to adopt and champion our mission and values.

The Office Suppport Specialist - City Clerk will perform essential day to day activities of the clerk division specializing in requirements for city licensing and elections and provide customer service and office support services for the Administrative Services Department.

Essential Functions

Lead election preparation activities.

Coordinate polling place logistics with polling locations and other staff.
Ensure voting equipment is maintained, programmed and properly tested according to law.
Create and update election guides and forms to provide clear instructions to election judges.
Create and update polling place emergency plans including site safety procedures, building specific evacuation and shelter plans, emergency communications and contact information.

Assist with local, state and national elections to ensure that elections conform to all statutory requirements.

Assemble training materials, precinct materials, pack supply boxes and transfer cases.
Assist with election judge training and assign judges.
Assist with redistricting process to balance precinct populations throughout the city.
Process absentee ballot applications, return of voted ballots and tabulation of ballots.
Assists with election night activities and other election-related duties as assigned.

Accountable for city licensing functions in accordance with city code and state statutes.

Maintain required licensing records and respond to license inquiries.
Process new and renewal applications, coordinate with the Police Department on background investigations, and communicate and educate applicants regarding requirements and status.
Issue licenses.
Prepare council reports and public hearing notices.

Provide exceptional service to internal and external customers.

Interact with others in a manner that is professional and inspires open communication.
Help to create and maintain a respectful workplace culture and champion diversity, equity and inclusion.
Participate in citywide training designed to strengthen competencies in areas such as communications, leadership, decision-making and problem solving.

Receive visitors, answer calls and online inquiries in a pleasant, businesslike manner and answer questions or direct individuals in a manner that provides them with their information accurately and with minimum delay.

Respond to a wide variety of online, telephone and in-person inquiries regarding city services, programs, meetings, events, and direct those inquiries to the appropriate individuals/departments.
Schedule meeting rooms, update information kiosk, notarize documents and receive applications.

Provide clerical support to the department ensuring that materials are prepared and processed accurately, in the proper format and in a timely fashion.

Use Microsoft Office software to produce correspondence, reports, presentations and certificates.
Maintain areas on the city’s website as assigned.
Process and distribute department mail and coordinate special deliveries.
Monitor and order city-wide supplies (letterhead, envelopes, cardstock, business cards, stamps, name tags, etc.) as requested and going out for bid with supplies’ vendors when necessary.
Process check requests and reimbursements for payment.
Create purchase orders and invoices as needed.
Assist with various city events, such as employee training events, State of the City, Board and Committee Recognition Event, Discover Plymouth and other events as assigned.

Provide support for city boards and commissions by assembling interview packets, updating rosters and uploading meeting packets when requested.

Assist with records management program by utilizing retention schedule, scanning and uploading documents, creating file structures and workflows and assisting with data requests as assigned.

Support city council activities as needed.

Prepare and distribute weekly Council Information Memorandum and meeting packets.
Order meals, set up meeting rooms and maintain official calendars.

Perform other duties as apparent or assigned.

Qualifications

Minimum Qualifications

High school diploma or equivalent
Three years of skilled clerical experience working in an office environment
Computer proficiency and working knowledge of Microsoft Office Software
Demonstrated conduct/performance that supports and advances the City of Plymouth's mission and guiding values, as well as the City Council's strategic themes.
Ability to effectively work with others and back up others, as assigned.
Ability to deal discreetly with confidential departmental information.
Ability to prioritize work responsibilities and effectively utilize time.
Ability to communicate effectively both orally and in writing.
Ability to develop and maintain effective working relationships with others.
Demonstrated ability to perform in accordance with the City of Plymouth’s CIVIC values (customer focus, integrity, visionary, inclusion and connection) and comfort with supporting and advancing the city council’s strategic priorities.

Desired Qualifications

Local government experience
Skilled in use of computers and general office equipment including postage machine, copier, scanners, and switchboard
Proficient in Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat Pro, Publisher, and Adobe Reader Software
Professional business writing skills

Supplemental Information

PHYSICAL REQUIREMENTS
The employee must be able to lift/carry items from 0 – 24 pounds from 0 – 6 feet. Employee must be able to lift items such as election materials/supplies, voting tabulators, ballots, election storage materials, mail bins and packages, files, office equipment and copy paper. Must be able to be physically present and travel to various city buildings and polling places as needed to perform essential duties of position.

Apply Now

Refine Your Search

administrative specialist jobs in bloomington mn

Office Support Specialist - City Clerk

Administrative Specialist

Restaurant Services Specialist

Imaging Production Specialist

Document Handling Specialist

OAP - High School Activities Administrative Professional (4-A)

Administrative Support Specialist

Operations Specialist

Office Professional - Counselors/Dean

Administrative Specialist

DCC Specialist

Office & Admin Specialist Sr

Office Administrative Specialist

OAP - Elementary School Administrative Professional (4-A)

Office and Administrative Specialist - Office and Administrative Specialist

Office Professional - Facility Use

Office & Admin Specialist

Educational Support Professional - Clerical

Scanning Specialist

Office Services Specialist

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