Top 1167 Facilities assistant Jobs in Boca Raton, Fl

Personal Executive Assistant
Robinson & Casey, PLLC —Boca Raton, FL
- $100,000 - $107,000 a year
- Full-time
- Background check
- Spanish
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
House Manager / Personal Assistant – Private Residence | Palm Beach, FL
Westside Home Staffing —Palm Beach, FL
- $140,000 - $185,000 a year
- Full-time
- 5 years
- Residential
- Driver's License
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Executive Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $110,000 a year
- Research
- Mid-level
- Office
Executive Administrative Assistant
Blackpoint Partners LLC —West Palm Beach, FL
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
- Health insurance
- Dental insurance
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7d
Executive Assistant
Greenlane —Boca Raton, FL
- Remote
- Google Workspace
- Mid-level
- Office
- Flexible schedule
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Executive Administrative Assistant
Pulte Family Charitable Foundation —Boca Raton, FL
- $70,000 - $75,000 a year
- Full-time
- Background check
- Spanish
- Google Workspace
- Health insurance
- Dental insurance
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4d
Assistant Property Manager
Cushman & Wakefield —Boca Raton, FL
- $29.42 - $34.62 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- Disability insurance
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Assistant School Office (Attd- Interim)
The School District of Palm Beach County —Boca Raton, FL
- Full-time
- Background check
- US work authorization
- Military encouraged
2d
Executive Assistant/Project Manager - HYBRID
Integrated Dermatology —Boca Raton, FL
- From $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
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Member Service Assistant
Costco Wholesale Corporation —Boca Raton, FL
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Executive Assistant & Office Manager
Ondas Inc. —West Palm Beach, FL
- $90,000 - $110,000 a year
- Full-time
- Office
- Bachelor's degree
- Military encouraged
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5d
Assistant Property Manager
FirstService Residential —Boca Raton, FL
- $28 - $30 an hour
- Extended hours
- Computer literacy
- Mid-level
- Ability to lift 50 pounds
- Paid holidays
- Health insurance
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5d
Administrative Office Coordinator - City Clerk
City of Delray Beach, FL —Delray Beach, FL
- $44,366.40 - $70,969.60 a year
- Full-time
- Mid-level
- Office
- Finance
3d
Executive Assistant & Operations Coordinator
Shin En Wagyu House —West Palm Beach, FL
- $78,000 - $85,000 a year
- Full-time
- Background check
- English
- Mid-level
- Health insurance
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4d
Office Assistant
HealthTrust Workforce Solutions —Sunrise, FL
- Part-time
- 1 year
- Communication skills
- Entry level
- Employee stock purchase plan
- Disability insurance
Quick Apply
Office Administrative Assistant
Specialized Metals —Coral Springs, FL
- Email
- Office
- High school diploma or GED
- Quality control
- On-the-job training
Assistant General Manager - Condo
Castle Group —Boca Raton, FL
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Food Service Assistant
HCA Florida Northwest Hospital —Margate, FL
- Full-time
- Children
- Entry level
- Employee stock purchase plan
- Disability insurance
Quick Apply
Clinical Administrative Coordinator (Medical Office) - Lakeworth Florida
UCHS —Boynton Beach, FL
- $20 - $21 an hour
- Full-time
- Background check
- Microsoft Excel
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
Assistant Project Manager - Luxury Residential
Coble Builders —Hollywood, FL
- From $80,000 a year
- Weekends as needed
- Background check
- Spanish
- OSHA
- AD&D insurance
- Paid holidays
Quick Apply

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Personal Executive Assistant

Robinson & Casey, PLLC
Boca Raton, FL

Quick Apply

Job Details

Full-time
$100,000 - $107,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Spanish
Business travel arrangements
Interpersonal skills
Inventory management
Household management
Executive administrative support
Research
Vendor relationship management
Organizational skills
Managing projects
Managing executive calendars
Delegation

Full Job Description

At Robinson & Casey, we don't simply practice law, we help families navigate some of the most difficult moments of their lives. Our mission is to help families access life-saving addiction and mental health treatment through compassionate advocacy, decisive action, and an unwavering commitment to doing what is right.

Our team is built on accountability, ownership, excellence, and service. We move quickly, solve problems proactively, and support one another in achieving extraordinary results.

Our values — Honesty, Courage, Integrity, Empathy, Perseverance, and Service — guide everything we do.

We are seeking an exceptional Personal Executive Assistant & Household Operations Lead to serve as the trusted right hand to our CEO. This is a unique opportunity for a highly organized, proactive professional who enjoys operating at the intersection of executive support and personal life management.

This role combines traditional executive assistance with oversight of household operations, ensuring both business and personal priorities are executed seamlessly. If you're someone who naturally anticipates needs, creates order from complexity, and takes ownership without waiting to be asked, we'd love to meet you.

About the Role

This is a full-time, in-person position with Robinson & Casey, PLLC, supporting our CEO in both his professional leadership of the firm and select personal matters.

The main duties of this role is dedicated to executive support and business operations, while involving personal assistant and household coordination responsibilities. We are looking for someone who enjoys wearing multiple hats and understands that supporting a busy CEO sometimes extends beyond the office.

This is an ideal opportunity for an experienced Executive Assistant who wants to play a key role within a growing, mission-driven law firm while also helping create efficiency in the CEO's day-to-day life.

Executive Assistant & Business Operations (Primary Responsibilities)

Serve as the CEO's primary Executive Assistant and strategic partner.
Manage complex business and personal calendars while balancing competing priorities.
Coordinate executive meetings with attorneys, leadership, clients, referral partners, and vendors.
Manage business correspondence, email communications, and executive follow-up.
Prepare agendas, briefing documents, reports, presentations, and meeting materials.
Coordinate domestic and international business and personal travel.
Track strategic initiatives, projects, deadlines, and action items to completion.
Support firm operations through project coordination, research, and special initiatives.
Protect the CEO's time by managing priorities and ensuring seamless daily operations.

Personal Executive Assistance & Household Operations

In addition to executive support, you will oversee the CEO's personal operations and household, ensuring everything outside the office operates efficiently.

Responsibilities include:

Supervise and oversee household staff, ensuring work meets the CEO's expectations and standards.
Manage relationships with household vendors and service providers, including housekeepers, landscapers, contractors, maintenance providers, delivery services, and other vendors.
Coordinate schedules, projects, repairs, maintenance, and household improvements.
Hold vendors and household staff accountable for quality, timelines, and service standards.
Manage household budgets, recurring services, inventory, grocery procurement, and household supplies.
Coordinate family calendars, appointments, travel logistics, and personal commitments.
Plan and oversee personal projects, events, and special requests.
Develop systems, processes, and SOPs that improve household efficiency.
Proactively identify issues, anticipate needs, and resolve problems before they impact the CEO or family.

What We're Looking For

Required Qualifications

5+ years supporting a C-level executive as an Executive Assistant, Executive Coordinator, Executive Business Partner, or Personal Executive Assistant.
Experience managing executive calendars, travel, confidential communications, and competing priorities.
Experience coordinating personal tasks or household operations is strongly preferred.
Experience in a law firm, professional services firm, healthcare, consulting, or family office is a plus.
Experience supporting a CEO, founder, executive, entrepreneur, or high-net-worth individual.
Exceptional organizational and project management skills.
Ability to manage multiple priorities in a fast-paced environment.
Outstanding verbal and written communication skills.
Strong judgment, discretion, and professionalism.
Proven ability to anticipate needs and solve problems independently.
Experience managing vendors and outside service providers.
Reliable transportation.
Ability to work onsite in Delray Beach, Florida.
Ability to pass a Level II State and Federal Background Check.
Willingness to sign a Confidentiality and Non-Disclosure Agreement (NDA).

Who You Are

You are someone who:

Takes ownership without being asked.
Notices what others miss.
Communicates with professionalism and emotional intelligence.
Maintains confidentiality at all times.
Loves creating organization and structure.
Can shift priorities quickly without becoming overwhelmed.
Builds strong relationships while confidently holding vendors and service providers accountable.
Finds satisfaction in making someone else's life run more efficiently.

Why Robinson & Casey?

At Robinson & Casey, we believe exceptional people deserve an exceptional workplace.

We foster a culture built on:

Ownership over excuses.
Excellence over mediocrity.
Continuous growth and development.
High accountability paired with high support.
Compassion for the families we serve.
Team members who genuinely care about making a meaningful impact.

If you're looking for a role where your organization, initiative, and problem-solving abilities will make a tangible difference every day, we'd love to hear from you.

Compensation & Benefits

Salary: $100,000–$105,000 annually (based on experience)

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Paid Holidays
Professional Development Opportunities

Work Location

Delray Beach, FL

In-person

Robinson & Casey, PLLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.

Pay: $100,000.00 - $107,000.00 per year

Location:

Boca Raton, FL 33433 (Required)

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in boca raton, fl

Personal Executive Assistant

House Manager / Personal Assistant – Private Residence | Palm Beach, FL

Executive Assistant

Executive Administrative Assistant

Executive Assistant

Executive Administrative Assistant

Assistant Property Manager

Assistant School Office (Attd- Interim)

Executive Assistant/Project Manager - HYBRID

Member Service Assistant

Executive Assistant & Office Manager

Assistant Property Manager

Administrative Office Coordinator - City Clerk

Executive Assistant & Operations Coordinator

Office Assistant

Office Administrative Assistant

Assistant General Manager - Condo

Food Service Assistant

Clinical Administrative Coordinator (Medical Office) - Lakeworth Florida

Assistant Project Manager - Luxury Residential

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