Top 202 Assistant administrator Jobs in Boca Raton Fl

Assistant Project Manager - Estimating Coordinator
Oliveri Millworks —West Palm Beach, FL
- $45,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Orthodontic Front Office Administrator (BI-LINGUAL English/Russian REQUIRED)
Benedetti Orthodontics —Fort Lauderdale, FL
- From $45,000 a year
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Ophthalmic Technician
Your Eye Specialists —Plantation, FL
- From $18 an hour
- Full-time
- Background check
- Spanish
- Surgery
- Paid training
- Health insurance
Quick Apply
3d
Occupational Therapist School Setting in Fort Lauderdale, FL
Soliant —Fort Lauderdale, FL
- $40 - $45 an hour
- Contract
- School experience
- Mid-level
- Supervising experience
Quick Apply
Assistant Director of Nursing
Confidential —Boca Raton, FL
- Full-time
- Background check
- Skilled nursing facility
- RN License
- Health savings account
- Health insurance
Quick Apply
Physical Therapist Float
Concentra —Fort Lauderdale, FL
- Full-time
- Float pool
- Experience working with individuals with disabilities
- Computer literacy
- Continuing education credits
- Commuter assistance
Front Desk Administrator
Robinson and Casey, PLLC —Boca Raton, FL
- $55,000 - $58,000 a year
- Online Application
- Inventory management
- Administrative experience
- High school diploma or GED
Quick Apply
ADMINISTRATIVE SUPPORT ASSISTANT III
Broward County Public Schools —Coral Springs, FL
- $19.55 - $29.97 an hour
- Bilingual
- School experience
- Mid-level
9d
INFO MGMT TECH (ELEM/MID)
Broward County Public Schools —Pompano Beach, FL
- $19.55 - $29.97 an hour
- Full-time
- Bilingual
- High school
- 5 years
Administrative Assistant
Broward County Tax Collector —Fort Lauderdale, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid training
- Paid holidays
Assistant Building Official
City of West Palm Beach —West Palm Beach, FL
- $104,355 - $161,288 a year
- Online Application
- Construction site
- Mid-level
- 3 years
- Paid holidays
- Dental insurance
Administrative Assistant Reconstruction Department
United Water Restoration Group of So. FL., Inc. —Deerfield Beach, FL
- $17 - $25 an hour
- 8 hour shift
- Spanish
- English
- Office
- Paid holidays
- Health insurance
Quick Apply
After-School Program Assistant Director
Blue Lake Elementary Afterschool Program —Boca Raton, FL
- $35,000 - $80,000 a year
- Full-time
- Background check
- School experience
- Microsoft Excel
- Health savings account
- Health insurance
Quick Apply
ADMINISTRATIVE SUPPORT ASSISTANT I
Broward County Public Schools —Pompano Beach, FL
- $15.84 - $24.25 an hour
- Bilingual
- School experience
- Office
10d
COMMUNITY LIAISON
Broward County Public Schools —Fort Lauderdale, FL
- $21.13 - $31.92 an hour
- Full-time
- Bilingual
- Mid-level
- High school diploma or GED
- Paid time off
Office Administrator/Admin Assistant
EURO-ASIAN BLADES INC —West Palm Beach, FL
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Assistant Administrator
The Pearl at Fort Lauderdale Rehabilitation and Nursing Center —Fort Lauderdale, FL
- Weekends as needed
- Skilled nursing facility
- Mid-level
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
INSTRUCTIONAL ASSISTANT (PART-TIME)
Broward County Public Schools —Parkland, FL
- $15.84 - $22.51 an hour
- Part-time
- Bilingual
- Classroom
- High school diploma or GED
Sub Classroom Teacher Assistant
Spanish River Church —Boca Raton, FL
- Part-time
- Background check
- School experience
- Classroom
Quick Apply
2d
Office Administrator
Castle Group —Plantation, FL
- Full-time
- Mid-level
- Office
- 3 years
7d

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Assistant Project Manager - Estimating Coordinator

Oliveri Millworks -
West Palm Beach, FL

Quick Apply

Job Details

Full-time
$45,000 - $65,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Project management

Full Job Description

About Us:

Oliveri Millworks is a custom high-end architectural millwork operation located in West Palm Beach, FL. Oliveri manufactures a custom line of hurricane impact mahogany, steel, stainless steel, bronze windows and doors as well as interior doors.

We are looking for a Estimating Coordinator – Project Administrator to join our Project Management Team.

Position Summary

The Assistant Project Manager / Estimating Coordinator supports both the preconstruction and project management teams throughout the product lifecycle of each project. This position assists with estimating, bid preparation, vendor coordination, subcontract administration, permitting, change orders, and project documentation to ensure projects are delivered accurately, efficiently, and on schedule.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while collaborating with estimators, project managers, drafting, purchasing, field personnel, customers, architects, subcontractors, and suppliers.

Essential Responsibilities - Estimating & Preconstruction

Review bid invitations, project plans, specifications, and addenda.
Organize bid documents and maintain estimating files.
Assist with quantity takeoffs and material counts.
Solicit and track pricing from vendors and subcontractors.
Prepare bid proposals, estimate packages, and supporting documentation.
Maintain bid calendars and monitor proposal deadlines.
Verify estimate accuracy and completeness prior to submission.
Enter and maintain estimating data within company software.
Follow up on submitted proposals and document bid results.

Project Management Support

Assist Project Managers with administrative and coordination activities following project award.
Prepare, issue, and maintain subcontractor agreements and ensure all executed contracts, insurance certificates, and required documentation are received and filed.
Prepare, track, and process project change orders, including pricing support, customer approvals, and distribution to internal departments.
Assemble and coordinate permit application packages, including drawings, engineering documents, product approvals, and required jurisdictional forms.
Track permit submissions, review comments, revisions, and approvals while coordinating with municipalities and internal departments.
Maintain logs of permits, subcontract agreements, change orders, and other project documentation.
Coordinate with drafting, purchasing, production, and field operations to facilitate project execution.
Support Project Managers with project reporting, scheduling updates, and document control.
Maintain organized electronic and physical project files.

General Responsibilities

Communicate professionally with customers, architects, general contractors, subcontractors, vendors, and internal team members.
Maintain confidentiality of company and project information.
Identify opportunities to improve processes and workflow efficiency.
Perform additional duties as assigned to support the estimating and project management departments.

Qualifications

Bachelor’s degree in Construction Management, Business, Engineering, or a related field preferred, or equivalent work experience.
Minimum of 2 years of experience in estimating, project coordination, construction administration, or project management support.
Experience in the window, door, glazing, or construction industry is strongly preferred.
Ability to read and interpret architectural drawings and construction specifications.
Knowledge of construction contracts, permitting processes, and change order administration.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Experience with Bluebeam, AutoCAD, estimating software, or construction management software is preferred.

Knowledge, Skills & Abilities

Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to prioritize multiple projects and meet deadlines.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to work independently while collaborating with cross-functional teams.
Professional customer service skills.
Ability to manage confidential information appropriately.
Commitment to continuous improvement and teamwork.

Performance Expectations

Success in this role is measured by:

Accurate and timely preparation of estimates and bid packages.
Effective coordination of subcontractor agreements and contract documentation.
Timely processing of change orders and permit documentation.
Organized and accurate maintenance of project records.
Strong communication and coordination between departments and external partners.
Consistent support of project schedules, customer expectations, and company objectives.
Commitment to quality, accountability, and continuous process improvement.

Competitive salary and benefits package including:

Participation in Health Care Benefits (Dental, Vision, Health)
401k
Paid Time Off

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Project management: 2 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

assistant administrator jobs in boca raton fl

Assistant Project Manager - Estimating Coordinator

Orthodontic Front Office Administrator (BI-LINGUAL English/Russian REQUIRED)

Ophthalmic Technician

Occupational Therapist School Setting in Fort Lauderdale, FL

Assistant Director of Nursing

Physical Therapist Float

Front Desk Administrator

ADMINISTRATIVE SUPPORT ASSISTANT III

INFO MGMT TECH (ELEM/MID)

Administrative Assistant

Assistant Building Official

Administrative Assistant Reconstruction Department

After-School Program Assistant Director

ADMINISTRATIVE SUPPORT ASSISTANT I

COMMUNITY LIAISON

Office Administrator/Admin Assistant

Assistant Administrator

INSTRUCTIONAL ASSISTANT (PART-TIME)

Sub Classroom Teacher Assistant

Office Administrator

I want to receive the latest job alert for assistant administrator in boca raton fl

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