Top 145 Office administrator Jobs in Bothell, Wa

Real Estate Office Manager / Transaction Coordinator / Listing Concierge
Bryan Loveless & Associates —Kirkland, WA
- $80,000 - $150,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
10d
Office Administrator
EcotreeNW —Lynnwood, WA
- $25 - $45 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
Quick Apply
1d
Office Coordinator - Custodial and Facility Use, Job 25-0862 DSSC
Mukilteo School District —Everett, WA
- $35.95 - $44.95 an hour
- Full-time
- School experience
- High school
- Word processing
2d
Office Administrator II
Performance Contracting —Woodinville, WA
- $56,000 - $72,000 a year
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Manager, Executive Support & Office Administration (Contract)
Greenpoint Technologies —Bothell, WA
- $100,000 - $127,000 a year
- Temporary
- Microsoft Outlook
- 11+ years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Concrete Dreams LLC —Everett, WA
- $25.83 - $27.00 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Construction site
- Office
Quick Apply
1d
Office Administrator (Part-Time)
GLY Construction —Bellevue, WA
- $26 - $30 an hour
- Part-time
- Office
- Administrative experience
- Ability to lift 50 pounds
- Paid holidays
- Health insurance
Quick Apply
Front Office Administrator
Osborne Construction Company —Redmond, WA
- $22 - $25 an hour
- Part-time
- Customer service
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Front Office Manager | Heathman Hotel Kirkland
Columbia Hospitality Inc —Kirkland, WA
- $85,000 - $92,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health savings account
- Paid holidays
Quick Apply
Accounting & Office Manager
Confidential —Poulsbo, WA
- $33 - $38 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
7d
Automotive Controller / Office Manager J-51020
Car People Agency/Seattle —Everett, WA
- $130,000 - $150,000 a year
- Full-time
- Dealership
- Pass drug screening
- In-person
- Health insurance
- Dental insurance
Quick Apply
10d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Washington State
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Office Services Supervisor
IST Management Services —Seattle, WA
- $24 - $26 an hour
- Full-time
- Hospitality
- Mid-level
- Office
- Paid holidays
- Disability insurance
9d
Pastoral Assistant Administration - Hourly
4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC —Everett, WA
- $28.61 - $38.42 an hour
- Full-time
- Recruiting
- Senior level
- Health savings account
- Disability insurance
Quick Apply
Business Manager - Exempt
4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC —Seattle, WA
- $78,000 - $85,000 a year
- Weekends as needed
- Background check
- School experience
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Business Manager - Exempt
4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC —Seattle, WA
- $78,000 - $85,000 a year
- Weekends as needed
- Background check
- School experience
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Business Manager - Exempt
4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC —Seattle, WA
- $78,000 - $85,000 a year
- Weekends as needed
- Background check
- School experience
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Office Administrator D (contract)
Boeing —Renton, WA
- $45 - $50 an hour
- Evenings as needed
- Microsoft Excel
- Microsoft Outlook
- Office
- Dental insurance
- 401(k)
Office Manager
11 Capital —Kirkland, WA
- $36 - $41 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Health savings account
- Paid holidays
Quick Apply
1d
Office Manager - Mill Creek Elementary (2026-27)
Everett Public Schools - WA —Everett, WA
- Online Application
- Mid-level
- Public school
- Elementary school
14d

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office administrator jobs near bothell, wa

Real Estate Office Manager / Transaction Coordinator / Listing Concierge

Bryan Loveless & Associates
Kirkland, WA

Quick Apply

Job Details

Full-time
$80,000 - $150,000 a year
10 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Administrative experience
Real Estate License
Real estate administrative experience
Calendar management

Full Job Description

Real Estate Office Manager / Transaction Coordinator / Listing Concierge

Location: Kirkland, WA
Employment Type: Full-Time, In-Office
Reports To: Lead Broker / Team Principal
Brokerage: Windermere Real Estate/Northeast, Inc.

Position Overview

We are seeking an experienced Real Estate Office Manager, Transaction Coordinator, and Listing Concierge to join a top-producing luxury real estate team within Windermere Real Estate. This multifaceted role supports the team’s daily operations, ensures smooth real estate transactions, and delivers a polished white-glove client experience from listing launch to closing day.

The ideal candidate is an organized professional with an understanding of luxury real estate standards, meticulous attention to detail, and a passion for client service. You’ll act as the central hub of team operations—managing people & systems, communicating with clients & vendors, and implementing established processes that allow our team to focus on client relationships and increase sales.

Key Responsibilities

1. Office Management & Team Operations

Oversee the day-to-day administrative operations of the team, ensuring efficiency, organization, and a positive work environment.
Maintain office systems, manage schedules, delegate tasks, and monitor workflow between team members.
Serve as the primary point of contact for internal team member communication & external communication with real estate vendors.
Assist with onboarding new team members, training on systems, and maintaining compliance with Windermere Real Estate policies.
Track key performance metrics, prepare reports, and manage documentation for team goals/production.

2. Transaction Coordination (Contract to Close)

Manage real estate transactions from mutual acceptance to closing, ensuring accuracy, timeliness, and compliance with brokerage and state regulations.
Prepare, review, and track all transaction documents, including purchase and sale agreements, addenda, and disclosures.
Liaise with clients, cooperating agents, title/escrow officers, lenders, and inspectors to ensure a smooth transaction process.
Maintain transaction files using Windermere systems (e.g., MoxiWorks, Cloze, Skyslope, or similar).
Monitor key deadlines, providing regular status updates to the lead broker and clients.
Confirm final closing details, verify settlement statements, and ensure proper document storage and compliance after closing.

3. Listing Concierge & Marketing Coordination

Manage the pre-listing preparation process to ensure every property meets the team’s elevated presentation standards.
Coordinate professional photography, videography, staging, and signage installations.
Prepare marketing materials including property brochures, mailers, online marketing campaigns, and social media assets.
Input and manage listings in the NWMLS and across online platforms, ensuring brand consistency and accuracy.
Assist with open house coordination, broker tours, and client event planning as needed.
Maintain property marketing calendars and track campaign results.

Qualifications & Experience

Minimum 2-3 years of experience in real estate or related fields (real estate, title/escrow, lending, etc.) preferred.
Prior experience in real estate administration, transaction management, or operations strongly preferred.
Strong understanding of real estate contracts, timelines, and compliance.
Exceptional organizational, communication, and time-management skills.
High level of discretion and professionalism when handling confidential information and VIP clients.
Tech-savvy and proficient in Adobe Acrobat, Canva, Mailchimp, Excel, etc.
A proactive, solution-oriented mindset with a commitment to excellence and continuous improvement.
Active Washington State real estate license preferred (or willingness to obtain).

Compensation & Benefits

Salary Range: Minimum of $80,000 with potential for $100,000+ annual income (DOE)
Performance Bonuses/Overrides: Available based on transaction volume and team success.
Benefits: Paid time off, health insurance, professional development opportunities, and potential for flexible scheduling.

Why Join Our Team

You’ll be part of an established high-performance luxury real estate team that values excellence, integrity, and exceptional client care — hallmarks of the Windermere brand. Our team operates at the highest standards of professionalism, creativity, and market expertise. You’ll have the opportunity to grow within a supportive, driven environment where your attention to detail and operational leadership make a direct impact on the team’s continued success.

Pay: $80,000.00 - $150,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in bothell, wa

Real Estate Office Manager / Transaction Coordinator / Listing Concierge

Office Administrator

Office Coordinator - Custodial and Facility Use, Job 25-0862 DSSC

Office Administrator II

Manager, Executive Support & Office Administration (Contract)

Administrative Assistant

Office Administrator (Part-Time)

Front Office Administrator

Front Office Manager | Heathman Hotel Kirkland

Accounting & Office Manager

Automotive Controller / Office Manager J-51020

Military Service - U.S. Air National Guard, Administration

Office Services Supervisor

Pastoral Assistant Administration - Hourly

Business Manager - Exempt

Business Manager - Exempt

Business Manager - Exempt

Office Administrator D (contract)

Office Manager

Office Manager - Mill Creek Elementary (2026-27)

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