Top 439 Portfolio administrator Jobs in Brooklyn, Ny

Front Office Administrator
EXTELL DEVELOPMENT COMPANY —New York, NY
- $70,000 - $85,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
Quick Apply
Administrative Aide - Executive Programs
New York University —New York, NY
- $39.13 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Fund Controller
Confidential —New York, NY
- $200,000 a year
- Full-time
- Hybrid work
- Background check
- CPA
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Okta on Okta Identity Architect
Okta —New York, NY
- $242,000 - $332,000 a year
- Hybrid work
- Product management
- Fair chance
- Senior level
Quick Apply
Leasing & Compliance Specialist (LIHTC)
Locust Cove Management —New York, NY
- $60,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
Quick Apply
Sr. Advisor or Director, Advanced Nuclear
New York State Energy Research —New York, NY
- $147,952 - $206,043 a year
- Full-time
- 5 years
- Master's degree
- Analysis skills
Senior Leasing Administrator
Paths Management Services LLC —New York, NY
- $23 - $26 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Commuter assistance
- Paid holidays
Quick Apply
Accounting Manager
AION Management LLC —New York, NY
- $125,000 a year
- CPA
- Mid-level
- Office
Quick Apply
Warranty Administrator
Manhattan CDJRF —Manhattan, NY
- $125,000 - $150,000 a year
- Full-time
- Dealership
- Research
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Sustainability Consultant - Passive House - Project Manager/Field Verification
Ettinger Engineering Associates —New York, NY
- $75,000 - $130,000 a year
- Full-time
- Construction site
- 5 years
- Engineering
- Health insurance
- Dental insurance
Quick Apply
Construction Administrator
Russo Development LLC —Carlstadt, NJ
- $65,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Mid-level
Quick Apply
Facilities Manager
Hines —New York, NY
- $121,500 - $174,455 a year
- Overtime
- Mid-level
- Supervising experience
- Team management
Senior NetSuite Consultant
WhiteCap Search —New York, NY
- $60 - $80 an hour
- Temporary
- Mid-level
- Finance
- Bachelor's degree
Quick Apply
11d
Administrative Officer - School of Social Work
The City University of New York (CUNY) —New York, NY
- $126,333 - $133,982 a year
- Office
- 8 years
- University
- Health insurance
- Paid time off
Event Office Administrator
MSG Entertainment Holdings, LLC —New York, NY
- $27 an hour
- Part-time
- Microsoft Outlook
- Experience working with individuals with disabilities
- Mid-level
Quick Apply
9d
Fund Operations Associate
Allocate —New York, NY
- $110,000 - $125,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Contract Administrator
Related —New York, NY
- $100,000 - $120,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Deal Administrator - Trade Finance
ING —New York, NY
- $80,000 - $102,000 a year
- Hybrid work
- Mid-level
- Analysis skills
- 4 years
- Health insurance
- Paid time off
System Administrator – Endpoint & Client Technologies
Related —New York, NY
- $130,000 - $150,000 a year
- Full-time
- Hybrid work
- Computer science
- Computer Science
- Mid-level
- Health savings account
- AD&D insurance
Executive Assistant – Clinical Development and Medical Affairs (CDMA)
Menarini Group —New York, NY
- $115,500 - $138,000 a year
- Google Workspace
- 7 years
- Office
- Health savings account
- AD&D insurance
2d

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Front Office Administrator

EXTELL DEVELOPMENT COMPANY -
New York, NY

Quick Apply

Job Details

Full-time
$70,000 - $85,000 a year

Qualifications

Administrative experience
High school diploma or GED

Full Job Description

Extell Development Company

The Company:

Founded and headed by Gary Barnett, Extell Development Company is a nationally acclaimed real estate developer of residential, office, retail and hospitality properties, operating primarily in Manhattan and other premier cities across the nation. Experiencing outstanding growth since its founding in 1989, the company’s growing portfolio exceeds twenty million square feet.

Summary of Responsibilities:

Extell Development Company is seeking a highly experienced, poised, and proactive Front Office Administrator to serve as the front of house leader for our New York office. This highly visible and hands-on role is ideal for an accomplished administrative professional who excels in a fast-paced environment and takes full ownership of office operations, anticipates needs before they arise, and takes pride in delivering exceptional service. Beyond serving as the first point of contact for the office, the Front Office Administrator plays a key role in ensuring a seamless day-to-day experience for employees, executives, and visitors.

Essential Functions:

Front Office Leadership & Professional Presence

Serve as the primary point of contact, demonstrating professionalism, discretion, and sound judgement at all times.
Greet and assist visitors, clients, and vendors, ensuring a positive and seamless arrival experience.
Manage incoming calls with efficiency and tact.
Accurately manage visitor logs using the company’s online platform.

Office Operations & Ownership

Take full ownership of daily office operations, proactively identifying opportunities for improvement and ensuring smooth execution.
Maintain a high standard of presentation across reception area, kitchen, conference rooms, and all common areas.
Oversee conference room scheduling and readiness, anticipating meeting needs and resolving conflicts promptly.
Manage incoming and outgoing mail, packages, and messenger services with accuracy and accountability.

Supply Management & Vendor Coordination

Independently manage office and kitchen inventory, maintaining appropriate stock levels.
Ensure office equipment, such as copiers and postage machines, is operational and adequately stocked. Coordinate with external vendors as needed.

Event Planning

Play a key role in planning, coordinating, and executing office events, internal meetings, and special initiatives.
Ensure events are well organized, professionally executed, and aligned with the company’s culture and standards.

Continuous Improvement & Special Projects

Identify opportunities to streamline processes and operating practices; enhancing service delivery across all office operations.
Embrace special projects and ad hoc initiatives.

Competencies:

Effective interpersonal, client service, communication (verbal and written), organizational, administrative and decision-making skills
Successful ability to take initiative, prioritize and multi-task
High attention to detail
Ability to think ahead, anticipating needs and proactively addressing
Effective ability to work independently and within a team

Education/Experience:

High school diploma or equivalent required; bachelor’s degree from an accredited university or college is a plus
Minimum of 4 years of experience in a comparable office administrative, corporate receptionist, or professional front-office role
Strong interpersonal and communication skills
Exceptional organizational skills and attention to detail
Ability to prioritize, multitask, and take initiative
Proficient computer skills to include Microsoft Office Suite and Adobe
Knowledge of standard office administrative practices and procedures and standard office equipment

Work Environment:

Office environment with the usual office equipment and minimal noise level
Position is in-office Monday through Friday

Equal Opportunity Employer

Quick Apply

Refine Your Search

portfolio administrator jobs in brooklyn, ny

Front Office Administrator

Administrative Aide - Executive Programs

Fund Controller

Okta on Okta Identity Architect

Leasing & Compliance Specialist (LIHTC)

Sr. Advisor or Director, Advanced Nuclear

Senior Leasing Administrator

Accounting Manager

Warranty Administrator

Sustainability Consultant - Passive House - Project Manager/Field Verification

Construction Administrator

Facilities Manager

Senior NetSuite Consultant

Administrative Officer - School of Social Work

Event Office Administrator

Fund Operations Associate

Contract Administrator

Deal Administrator - Trade Finance

System Administrator – Endpoint & Client Technologies

Executive Assistant – Clinical Development and Medical Affairs (CDMA)

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