Top 3513 General office administrator Jobs in California

Executive Assistant (CA based)
Canon Medical Systems USA —California
- $73,200 - $117,800 a year
- Overtime
- Remote
- 7 years
- Microsoft Excel
- Writing skills
Executive Administrator
Premier Financial Group, Inc. —Eureka, CA
- $22 - $24 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Client Service Administrator / Office Administrator — CPA Firm
Major Accountancy Group —Monterey, CA
- $28 - $35 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid time off
Quick Apply
Operations Manager
ABC Worldwide Transportation —San Mateo, CA
- $60,000 - $75,000 a year
- Part-time
- Customer service
- Computer literacy
- Research
- Health insurance
- Paid time off
Quick Apply
Executive Assistant to Principal Attorney
BHLF, A.P.C. —San Diego, CA
- From $26 an hour
- Temporary
- Bilingual
- Spanish
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
7d
Construction Office Manager
Nailed it Builders —Santa Clara, CA
- $5,000 - $7,000 a month
- Full-time
- Background check
- Spanish
- English
- Dental insurance
- 401(k)
Quick Apply
Project Administrative Coordinator
Vulcan Steel Company —Bloomington, CA
- $28 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Bilingual Office Assistant / Administrative Assistant (Korean & English)
Comex KC —Buena Park, CA
- From $50,000 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- English
- Paid sick time
Quick Apply
Department Manager Personal injury Lawfirm (performance bonus)
Law Offices of Jacob Emrani —Los Angeles, CA
- $60,000 - $100,000 a year
- Full-time
- Inventory management
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
1d
Financial Planning Administrative Support
Pure Financial Advisors, LLC —San Diego, CA
- $45,000 - $50,000 a year
- Full-time
- Microsoft Word
- Office
- Finance
- Health savings account
- AD&D insurance
Quick Apply
Medical Administrative Assistant to Chief Medical Officer
Greenville Rancheria —Red Bluff, CA
- From $25 an hour
- Full-time
- Microsoft Word
- CPR Certification
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Office Assistant/Office Manager
Ark US / Olive Asset Management —Palo Alto, CA
- $50,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Customer Relations Associate and Sales Support-Chinese Require
FARMERS INSURANCE AGENCY —San Gabriel, CA
- $19 - $24 an hour
- Part-time
- English
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
3d
Administrative Assistant IV - Facilities
Lassen Community College —Susanville, CA
- $49,877.36 - $73,837.50 a year
- Word processing
- Writing skills
- Basic math
4d
Admin Assistant/Bookkeeper
Staffing Solutions —Stanton, CA
- $20 - $22 an hour
- Full-time
- Basic math
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
10d
營運行政專員 (Operations & Administrative Coordinator)
SHOP 709 CORP —Ontario, CA
- $20 - $25 an hour
- Full-time
- Background check
- Microsoft Excel
- English
- Health insurance
- Paid time off
Quick Apply
Office Manager
Gantry, Inc. —San Francisco, CA
- $70,304 - $75,000 a year
- Online Application
- Background check
- Microsoft Excel
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Co Secertery
Russell Auria Pest Control Services —Aromas, CA
- From $20 an hour
- Full-time
- Hybrid work
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
Bilingual Administrative Assistant (Mandarin/English) - AI Trainer
DataAnnotation —San Mateo, CA
- From $25 an hour
- Part-time
- Remote
- Writing skills
- English
- Research
Quick Apply
Executive Administrative Assistant
SAFE Research —Goleta, CA
- $50,000 - $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
10d

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Executive Assistant (CA based)

Canon Medical Systems USA -
California

Apply Now

Job Details

$73,200 - $117,800 a year

Qualifications

Trade show planning
Correspondence management
7 years
Confidential information handling
Microsoft Excel
Office activity coordination
Business travel arrangements
Writing skills
Content editing
Bachelor's degree in business
Filing
Executive administrative support
Mail distribution
Research
Mid-level
Data summary reports
Expense reports
Bachelor's degree
Task prioritization
Mail management
Organizational skills
Presentation preparation
Mail processing
Productivity software
Managing executive calendars
Business
Grammar Experience
Content review
Communication skills
Board relations

Full Job Description

Executive Assistant (CA based) - req1731

OVERVIEW

Provide highest level of professional support for executives of the company. Ensure maximum level of productivity and efficient operations of all administrative activities, workflow and special projects in support of executives.

RESPONSIBILITIES

Calendar management: anticipate, prioritize, initiate, and schedule executive's meetings and activities. Has clearance to schedule meetings on own authority. Prepare and compile materials or special requirements for meetings on own initiative. Prepare agendas and presentation materials (charts, graphs, etc). Follow up on meeting action items.
Field calls and inquiries, and handle routine and non-routine matters as appropriate.
Focal point/liaison for executive's direct reports and others throughout the company on projects and requests that may be routine or of a critical, sensitive, or confidential nature.
Organize, prioritize, and manage information flow, including incoming mail and other correspondence. Anticipate, prepare, revise, and disseminate correspondence. Track and follow up as appropriate.
Review outgoing materials for accuracy, format, conformance with company policies/procedures, internal consistency; also ensure proper approvals have been obtained before routing correspondence, invoices, check requests, expense reports, or signature-required documents/forms.
Maintain files.
May schedule and coordinate on- and off- site meetings for small or large groups of varying nature/scope, including negotiating with vendors, scheduling, travel arrangements for participants, etc.
May provide administrative and meeting planning support for trade shows (e.g. RSNA) including scheduling of booth activities, hospitality, etc.
Compile and research data for report preparation.
May create, maintain, update, and reconcile detailed analyses for reports required or requested by executive management.
In executive's absence, coordinate requests and perform timely follow up.
Keep current with and apply most efficient administrative support business practices, and newest software or other productivity tools required to support the executive level.
Coordinate and manage executive's travel activities, which may include foreign business travel.
In all areas of responsibility, ensure the executive has most updated and accurate information and data available and needed.
May be focal point or liaison on legal and Human Resources issues.
May provide support and assistance for other executive staff, Board of Directors, Japanese staff, other TMS companies, etc.
Special projects as assigned.

QUALIFICATIONS

Demonstrated poise, tact, judgment, and diplomacy in handling sensitive, highly confidential and critical issues related to the business and the efficient operation of supporting an executive.
Demonstrated business acumen and savvy, including understanding and knowledge of the operations and protocols of a large corporation, functional responsibilities and general operating requirements.
Excellent and effective communication skills: business writing, editing, grammar, and proofreading skills; strong verbal and interpersonal skills.
Demonstrated and positive professionalism in demeanor and interactions with all levels within the organization.
Strong proficiency utilizing standard office software, including Microsoft Word, Excel, PowerPoint, etc.
Demonstrated excellence and ability to effectively juggle competing tasks and demands; proactively anticipate needs; establish and shift priorities; and meet conflicting or changing deadlines.
Ability to meet work demands (overtime, etc.), often without notice.
Strong detail orientation, proactive approach, and follow up skills.
Ability to work independently and collaboratively.
4 Year / Bachelor's Degree or Degree in business or related field, or equivalent.
7 years professional administrative support experience including support at a senior or executive level.
Location updated to CA, USA on 7/21/26
Candidates must be based in CA; Orange County is highly preferred.
Candidate will need to visit the Marconi office (1 Marconi, Irvine, CA 92618) as needed.
Pay Information: Min Salary $73,200 to Max Salary $117,800 (annual equivalency); DOE

#LI-RS1

#LI-Remote

About us!

Canon Medical Systems USA, Inc., a world leader in diagnostic imaging, is in search of qualified candidates to fill our open positions. Canon Medical Systems offers a competitive salary and benefits package, we support a diverse workplace and are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, sexual orientation, gender identity, religion, national origin, protected veteran status, or on the basis of disability. We invite you to join and become part of our Canon family.

Apply Now

Refine Your Search

general office administrator jobs in california

Executive Assistant (CA based)

Executive Administrator

Client Service Administrator / Office Administrator — CPA Firm

Operations Manager

Executive Assistant to Principal Attorney

Construction Office Manager

Project Administrative Coordinator

Bilingual Office Assistant / Administrative Assistant (Korean & English)

Department Manager Personal injury Lawfirm (performance bonus)

Financial Planning Administrative Support

Medical Administrative Assistant to Chief Medical Officer

Office Assistant/Office Manager

Customer Relations Associate and Sales Support-Chinese Require

Administrative Assistant IV - Facilities

Admin Assistant/Bookkeeper

營運行政專員 (Operations & Administrative Coordinator)

Office Manager

Co Secertery

Bilingual Administrative Assistant (Mandarin/English) - AI Trainer

Executive Administrative Assistant

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