Top 1069 practice managers & administrators Jobs in california

Front Desk Supervisor
The WeCare Group —Scotia, CA
- $27 - $33 an hour
- Full-time
- Computer literacy
- HIPAA
- Clinic experience
- Health insurance
- Dental insurance
Quick Apply
Director of Admissions
ALTER MANAGEMENT —Dana Point, CA
- $100,000 - $130,000 a year
- Weekends as needed
- Background check
- CPR Certification
- Marketing
- Health insurance
- Dental insurance
Quick Apply
Clinic Site Supervisor
Rady Children's Physician Management Services —San Diego, CA
- $76,000 - $101,000 a year
- Full-time
- CPR Certification
- LVN
- BLS Certification
- Health insurance
- Dental insurance
Quick Apply
Medical Office Manager - Full Time
Evolved Medical —Walnut Creek, CA
- $75,000 - $90,000 a year
- Full-time
- Background check
- Private practice
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
Clinic Site Supervisor
Rady Children's Physician Management Services —San Diego, CA
- $76,000 - $101,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Dental Office Manager
Dental Source of California —Sacramento, CA
- $24 - $26 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Dental Practice Manager
Confidential company —Monterey, CA
- $27 - $30 an hour
- Full-time
- Dental office
- Mid-level
- Mentoring
- Health insurance
- Dental insurance
Quick Apply
11d
Veterinary Practice Manager
Alhambra Veterinary Hospital —Alhambra, CA
- $75,000 - $90,000 a year
- Full-time
- Mid-level
- Mentoring
- In-person
- Health insurance
- Dental insurance
Quick Apply
14d
Clinical Support Manager
The WeCare Group, Inc. —Scotia, CA
- From $30 an hour
- Full-time
- CPR Certification
- RN License
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Dental Office/Operations Manager
Confidential —Anaheim, CA
- $80,000 - $90,000 a year
- Full-time
- Dental office
- Inventory management
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Dental Office Manager
Western Dental Services —Orange, CA
- $26 - $31 an hour
- Overtime
- Dental office
- Customer service
- Computer literacy
- Relocation assistance
- Health insurance
Quick Apply
1d
Medical Clinic Manager
Samaritana Medical Clinic —South Gate, CA
- $62,400 - $72,800 a year
- Full-time
- Spanish
- CPR Certification
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Materials Manager - Ambulatory Surgery Center
SOAR Surgery Center —Los Angeles, CA
- $75,000 - $85,000 a year
- Full-time
- Background check
- BLS Certification
- Research
- Health insurance
- Dental insurance
Quick Apply
Medical Clinic Manager
Samaritana Medical Clinic —Panorama City, CA
- $62,400 - $72,800 a year
- Full-time
- CPR Certification
- Computer literacy
- BLS Certification
- Health insurance
- Dental insurance
Quick Apply
Dental Office Manager
Laverne Dental and Implant Center —La Verne, CA
- $30 - $35 an hour
- Full-time
- Background check
- Dental office
- Mid-level
- 401(k)
- Paid time off
Quick Apply
3d
Chiropractic Office Manager (Bilingual Spanish Required)
OC CHIROPRACTIC & WELLNESS CENTER —Santa Ana, CA
- $23.00 - $27.50 an hour
- Part-time
- Spanish
- HIPAA
- English
- Paid time off
- Employee discount
Quick Apply
5d
Dental Office Manager/Treatment Coordinator
Boulevard Dental —San Francisco, CA
- $40 - $45 an hour
- Full-time
- Dental office
- Administrative experience
- Supervising experience
- Health insurance
- Dental insurance
Quick Apply
Optometry - Practice Manager
Insight Vision Center Optometry —Costa Mesa, CA
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- Business Administration
- In-person
- Health insurance
- Dental insurance
Quick Apply
Medical Spa Manager with Minimum 5 Years Experience In Plastic/MedSpa
Renuance Cosmetic Surgery & Medspa —Murrieta, CA
- $56,000 - $62,000 a year
- Full-time
- Background check
- Spanish
- Management
- Health insurance
- Dental insurance
Quick Apply
Optometry - Clinic Manager
Insight Vision Center Optometry —Costa Mesa, CA
- $60,000 - $75,000 a year
- Full-time
- Inventory management
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply

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Front Desk Supervisor

The WeCare Group -
Scotia, CA

Quick Apply

Job Details

Full-time
$27 - $33 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Computer operation
Customer communication
HIPAA
Clinic experience
Medical scheduling
High school diploma or GED
Patient interaction

Full Job Description

WeCare at Scotia Bluffs is hiring a Front Desk Supervisor.

Position Summary:

The Front Desk Supervisor is a working manager position and oversees and supports the daily operations of the front desk team to ensure efficient patient flow, excellent customer service, and adherence to WeCare’s standards and policies. This position directly supervises Visit Coordinators and is responsible for a variety of tasks, including training, and evaluating front desk staff while maintaining smooth coordination between departments. The Front Desk Supervisor also ensures compliance with HIPAA, verifies accuracy in patient registration and billing processes, and assists in continuous improvement efforts to enhance front desk operations and patient satisfaction.

Essential Functions:

Leadership & Oversight

Supervise, train, and mentor Visit Coordinators at all facilities, ensuring consistent adherence to policies, procedures, and professional standards.
Oversee daily front desk operations, ensuring appropriate coverage for all shifts and clinic locations.
Monitor performance metrics such as call response times, patient registration accuracy, insurance verification completion, and patient satisfaction.
Conduct regular team meetings and provide ongoing feedback, performance evaluations, and coaching.
Serve as the primary contact for front desk operational issues and escalate concerns to management as needed.

· Must be able to perform all duties of the front desk and cover as needed at all facilities.

Patient Registration & Customer Service

Ensure Visit Coordinators promptly greet patients and answer phones.
Oversee the accuracy and completeness of new patient entries, demographic updates, and insurance information.
Support staff in resolving patient inquiries, scheduling issues, or eligibility challenges in a professional and empathetic manner.
Ensures patients have follow-up appointments as directed by Provider.
Maintain a welcoming, patient-centered environment at all times.

Billing & Reconciliation

Ensure all daily fee tickets, charge reports, and receipts are accurately reconciled at the end of each business day.
Review and approve end-of-day reports, confirming that payments and deposits are balanced and documentation is complete.
Collaborate with the Billing Department to address discrepancies or documentation errors.

Scheduling & Eligibility

Oversee appointment scheduling and confirmation procedures, ensuring alignment with provider schedules and clinic guidelines.
Ensure insurance eligibility is verified at least three days in advance of appointments as well as scrubbing for all Providers.
Monitor the IMS fax cloud to confirm all patient information and documentation are filed or routed daily and appropriately.

Compliance & Documentation

Ensure front desk staff maintain confidentiality and follow all HIPAA guidelines.
Verify that all medical and dental charts are properly prepared 3 days in advance of appointments.
Ensure timely completion of sliding fee applications, referrals, and patient assistance forms.
Maintain and update department policies and workflows related to registration, eligibility, and front desk procedures.
Confirmation calls Medical and Dental for all locations according to Missed Appointment Policy

Outreach & Support

Collaborate with case management and clinical teams to support patient access to programs such as Covered California.
Maintain Certification for Covered California.

Continuous Improvement

Identify process inefficiencies and recommend workflow improvements.
Participate in staff development, CQI (Continuous Quality Improvement), and PCMH (Patient-Centered Medical Home) initiatives to enhance service delivery.

Qualifications:

High school diploma.
Minimum of 1 year of front desk, registration, or patient services experience in a healthcare setting.
Minimum of 1 year of supervisory or lead experience preferred.
Strong computer literacy, including EHR systems and Microsoft Office applications.
Excellent communication, organization, and leadership skills.
Ability to work effectively in a fast-paced environment and manage competing priorities.
Strong multi-tasking abilities.

Job Type: Full-time

Pay: $27.00 - $33.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

practice managers & administrators jobs in california

Front Desk Supervisor

Director of Admissions

Clinic Site Supervisor

Medical Office Manager - Full Time

Clinic Site Supervisor

Dental Office Manager

Dental Practice Manager

Veterinary Practice Manager

Clinical Support Manager

Dental Office/Operations Manager

Dental Office Manager

Medical Clinic Manager

Materials Manager - Ambulatory Surgery Center

Medical Clinic Manager

Dental Office Manager

Chiropractic Office Manager (Bilingual Spanish Required)

Dental Office Manager/Treatment Coordinator

Optometry - Practice Manager

Medical Spa Manager with Minimum 5 Years Experience In Plastic/MedSpa

Optometry - Clinic Manager

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