Top 8 Accounts payable coordinator Jobs in Cary, Nc

Accounts Payable / Project Coordinator
Element Service Group —Apex, NC
- $20 - $32 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
12d
Accounts Receivable/Payable Coordinator
Hazen and Sawyer —Raleigh, NC
- $60,000 - $70,000 a year
- Overtime
- Hybrid work
- Mid-level
- Office
- Windows
- Paid holidays
- Disability insurance
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Administrative Coordinator - Part Time - Hybrid
Triangle Fleet Services —Raleigh, NC
- $18 - $21 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Microsoft Outlook
- Flexible schedule
Quick Apply
14d
Administrative Services Coordinator
North Carolina Central University —Durham, NC
- Full-time
- Mid-level
- Office
- University
- Paid holidays
- Health insurance
7d
Finance Operations Coordinator – Construction & Trades
Element Service Group Mechanical —Apex, NC
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
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7h
Professional Learning Coordinator
Wake County Public School System —Cary, NC
- Weekends as needed
- School experience
- Oracle
- Customer service
13d
Administrative Coordinator - Raleigh, NC (NG911/PSAP experience is required)
Software Technology Inc —Raleigh, NC
- Microsoft Excel
- Mid-level
- Office
Quick Apply

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Accounts Payable / Project Coordinator

Element Service Group
Apex, NC

Quick Apply

Job Details

Full-time
$20 - $32 an hour
12 days ago

Benefits

Health insurance
Paid time off
Retirement plan

Qualifications

Project team coordination
Customer communication
Confidential information handling
High school diploma or GED
Schedule management
Team management
Decision making
Managing projects
Multifamily construction experience
Productivity software

Full Job Description

Position Summary

The Accounts Payable/Project Coordinator is responsible for managing and coordinating the complete installation process for residential and multi-family HVAC and plumbing projects while supporting accounts payable administration, vendor compliance, permitting, inspections, and project documentation.

This role serves as the operational hub between sales, installation teams, vendors, customers, permitting agencies, and company leadership. The position owns the installation workflow from the point of sale through project completion, ensuring projects are properly scheduled, permitted, staffed, supplied, documented, billed, and closed out.

The successful candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining exceptional customer service and internal communication.

Essential Job Functions

Installation Operations Management

Own and maintain the HVAC and Plumbing installation board.
Coordinate all residential and multi-family installation projects from sale through completion.
Ensure projects are properly scheduled, staffed, permitted, and prepared prior to installation.
Monitor project progress and proactively resolve scheduling conflicts, delays, and operational issues.
Track project milestones and ensure timely completion and closeout.
Coordinate daily installation activities with field personnel and management.
Serve as the primary point of contact for installation-related questions and project updates.

Equipment Procurement & Material Management

Order HVAC equipment, plumbing materials, and job-specific components.
Verify equipment specifications, quantities, pricing, and delivery schedules.
Coordinate with vendors and suppliers to ensure timely material availability.
Maintain accurate records of equipment orders and deliveries.
Ensure materials are staged and available prior to installation dates.

Permitting & Inspection Coordination

Obtain permits for residential and multi-family projects.
Schedule inspections with local jurisdictions and regulatory agencies.
Monitor permit and inspection status throughout project lifecycles.
Maintain organized permit, inspection, and compliance records.
Ensure installation documentation meets applicable code and regulatory requirements.

Vendor Compliance Administration

Maintain Certificates of Insurance (COIs) for vendors and subcontractors.
Track vendor compliance requirements and expiration dates.
Upload and maintain documentation within customer and vendor compliance portals.
Request updated compliance documentation as needed.
Maintain organized vendor records for audit and compliance purposes.

Accounts Payable Administration

Receive, review, and process vendor invoices.
Verify invoice accuracy and coding prior to approval.
Route invoices for management approval when required.
Maintain organized accounts payable records and supporting documentation.
Assist with vendor inquiries regarding payment and invoice status.
Support month-end documentation and recordkeeping processes.

Customer & Office Support

Communicate project schedules, updates, and expectations to customers.
Respond to installation-related customer inquiries.
Coordinate with sales, dispatch, accounting, and leadership teams.
Assist with customer billing documentation and project closeout requirements.
Support office operations related to installation and project administration.

Leadership & Operational Ownership

Identify operational challenges and implement solutions proactively.
Maintain strong working relationships with installers, vendors, customers, and leadership.
Support continuous improvement of installation processes and procedures.
Promote professionalism, accountability, and customer satisfaction throughout the installation process.

Qualifications

Required

High school diploma or equivalent.
Strong organizational and time management skills.
Strong written and verbal communication skills.
Ability to manage multiple projects simultaneously.
Proficiency with Microsoft Office applications.
Ability to maintain confidentiality of financial and business information.
Strong attention to detail and accuracy.

Preferred

Experience in HVAC, plumbing, construction, service trades, or project coordination.
Experience with accounts payable processing.
Experience with permit management and inspections.
Experience with ServiceTitan or similar field service software.
Experience working with vendor compliance platforms.

Physical Requirements

Primarily office-based work environment.
Frequent computer use, data entry, and telephone communication.
Ability to sit, stand, walk, and move throughout the office as needed.
Occasional lifting of office materials up to 25 pounds.

Success in This Role

Success in this position means installation projects are properly planned, materials arrive on time, permits and inspections are completed without delay, vendors remain compliant, invoices are accurately processed, customers are well-informed, and installation teams have the support necessary to execute projects efficiently and professionally.

Pay: $20.00 - $32.00 per hour

Benefits:

Health insurance
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

accounts payable coordinator jobs in cary, nc

Accounts Payable / Project Coordinator

Accounts Receivable/Payable Coordinator

Administrative Coordinator - Part Time - Hybrid

Administrative Services Coordinator

Finance Operations Coordinator – Construction & Trades

Professional Learning Coordinator

Administrative Coordinator - Raleigh, NC (NG911/PSAP experience is required)

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