Job Summary
Misc. Rentals is hiring! But if you would like to be considered, you must follow the directions below under “How to Apply”.
You must live in the Austin, Texas area to be considered.
Who You Are
An organized, quick-thinking logistical operator who loves taking raw data and turning it into an efficient, real-world plan. You are the kind of person who naturally notices the details others miss—whether that’s spotting a tight venue loading window, questioning a vague order note, or visualizing exactly how a truck should be packed for a seamless delivery. Thriving in high-volume, fast-paced environments, you stay calm and solutions-oriented when unexpected delays or last-minute changes pop up. Above all, you are a clear, proactive communicator who enjoys being the reliable central hub between team leaders, field crews, and office staff to keep operations running smoothly.
If you're keen on being a key player in a growing business, showcasing your strengths, and making a real impact on its direction and success, especially when handling complex tasks with speed and precision, then this role is perfect for you. You'll grow professionally, learn new skills, and have a blast doing it. The sky is the limit for the right person.
Who We Are
We believe that people are amazing and can achieve remarkable and meaningful things when the culture they work in is optimized. We believe that every company can create a thriving culture. We believe human beings are a company’s most precious assets.
Our Values Are…
- Mirror vs. Window: Misc Rentals values honesty and accountability. True integrity and honesty mean holding up a mirror to take full accountability for your failures, while looking through the window to give genuine credit to others for success.
- Keepin it Real: Misc Rentals believes that when you keep it real, you lead with quiet confidence, embrace life with a fun-loving spirit, and let your genuine, humble self shine. You show up with authentic confidence, staying grounded in humility, and never losing your sense of fun.
- Can do Attitude: At Misc we believe that a true can-do attitude is built on a strong work ethic, the resourcefulness to find solutions, and the reliability to see every task through. A can-do attitude isn't just about optimism—it’s working hard and being someone others can depend on.
- Creatively Curious: At Misc we foster creative curiosity by thinking ahead, solving tough problems, and committing to getting better every single day. Creative solving problems with fresh ideas and never settling for 'good enough.'
- Kind: At Misc we believe in the power of simply being kind. True kindness means being naturally friendly and inclusive, leading with a helpful-first mindset, and letting empathy drive genuine compassion for others.
Our Vision… We make rentals easy so you can focus on your event. We focus on building relationships with our clients, one rental at a time.
We are a traditional on-site company. That said, our company is based in the Austin Area. This role is . It is required to be fully onsite during business hours. Our business hours are 9am-5pm Central Time M-F and 10am-2pm Saturday.
Why This Role Matters
This is an opportunity to support a fast-paced event industry and grow with the company. There are 3 keys to success in this role:
- Effective Communication and Coordination: The ability to communicate clearly and coordinate effectively with internal teams is crucial for success in this role. Strong interpersonal skills and attention to detail are essential for managing logistics and operations smoothly. Simply put - you can communicate quickly and effectively.
- Proactive Problem-Solving and Optimization: Proactively identify potential issues and implement solutions to optimize processes and improve efficiency. The ability to think critically and solve problems in a timely manner, while remaining calm and cool will ensure the successful execution of tasks and projects. Simply put - you do what needs to be done to get the job done quickly.
- Project Management Excellence: Demonstrate strong project management skills to oversee multiple responsibilities simultaneously. Prioritize tasks, set timelines, and ensure timely completion of projects while maintaining quality standards. Attention to detail and the ability to work well under pressure are essential for achieving project objectives effectively. Simply put - your zone of genius is getting sh*t done efficiently.
Responsibilities:1. Routing & Venue Vetting
- Translate weekly order manifests into logical delivery and pickup routes, ensuring strict adherence to LIFO (Last In, First Out) load sequencing.
- Research "last mile" hurdles (loading docks, clearance, specific load-in windows) and update the routing notes.
- Differentiate between hard and soft delivery windows on manifests, building calculated traffic and weather "padding" into the daily route schedules.
- Flag "two-truck orders" or tight hard windows before they become a crisis.
2. Labor & Schedule Administration
- Build the preliminary weekly labor schedule based on upcoming event volume.
- Manage the "After Hours" Google Sheets signup board—updating quotes/reservations daily and tracking the equal-opportunity hour distribution among the crew.
- Coordinate routine shift swaps and track PTO requests against your blackout dates (like SXSW).
3. Capacity & Inventory Coordination
- Run daily inventory availability audits for peak-season items (tables/chairs) and flag potential shortages early.
- Identify at capacity weekends and plan to add additional staff for turnaround of peak season items to avoid shortages.
- Act as the primary bridge to the Office team for sub-rentals. When a shortage is identified, they coordinate the pickup/delivery of sub-rented gear.
- Audit incoming order notes from the office to ensure they are actionable (e.g., clarifying if 100ft of pipe-and-drape is a straight wall or cubes) before it hits the loading dock.
4. "Hot-Shot" & Real-Time Tracking
- Monitor trucks in real-time via routing software.
- Keep the office updated on delays in case they need to reach out to the client.
- When an onsite team reports a missing or broken item, the assistant coordinates the immediate dispatch of the "hot-shot" replacement vehicle.
Systems Used
- Strety - Internal System
- TapGoods - Rental software
- Google Workspace - Internal System
- Slack - Communication
Requirements
- 1+ years of experience in the event industry is a plus, but not required
- 1+ years of experience in a logistical or project management role
- 1+ years of experience driving a 16ft box truck. No CDL required
- References endorsing your ability to manage multiple projects efficiently, get it done when asked the first time, get all details right
- Must be tech savvy and able to embrace our ‘One & Done’ philosophy. The task is assigned, clarification is asked and given once and then the task is completed mistake-free
- Highly accountable behavior with solid personal responsibility
- Ability to quickly understand and apply strategy
- Ability to work with little supervision BUT ask for help when needed
- Must have highly effective written communication skills
- Demonstrated ability to contribute to the success of a team, with humor and grace
- Deep commitment to personal growth—to being the best person you can be and continually improving your skills
- Proactive personality with a result-orientated philosophy and work ethic
- Organization, follow through, take-charge, positive attitude
- Must live in or around the Austin area - on-site role.
- Reliable transportation
Compensation:
Compensation is __. This role is full-time with benefits after 90 days of employment. The first 90 days will be employed as a 1099 Contractor. After a successful review, the position will move to W-2 employment status.
Fulltime employee benefits include:
- Computer and equipment provided by Miscellaneous Rentals
- Health insurance (company pays base)
- Company outings
- Dog-friendly office
- 1 week PTO in first year
THE COMPANY:
At Miscellaneous Rentals, we believe event planning shouldn’t feel like a logistical obstacle course—it should feel like the start of the party. Proudly woman-owned, LGBTQ+-owned, and Austin-rooted, we’re a local small business built on a simple promise: to make renting easy, approachable, and genuinely fun.
We bring together a quirky, dedicated team, top-tier gear, and a whole lot of heart to serve events of every shape and scale. Whether we’re supporting behind-the-scenes production for major festivals like SXSW or supplying the setup for a neighborhood backyard bash, our door is always open. No order is too big, too small, or too custom.
At our core, we’re a people business first. We combine lighthearted, good vibes with serious professionalism to give you everything you need—and nothing you don’t—so you can focus on creating unforgettable moments.
How to Apply: (It is very important to follow the directions below to be considered.)
- Send an email to [email protected] and follow the directions below:
- Subject: “MISC Logistics Coordinator - First & Last Name”
- Body - please answer these 3 questions.
- How do you approach handling multiple logistic complexities simultaneously?
- Tell us about your logistics or project management experience and what sets you apart from others. (have some fun here)
- What questions do you have for us? (your response to this question is important - just bullet point it, we can talk through the details later)
- Resume: Please have your first and last name in the title of your resume, then attach your resume to the email.
What to Expect During Our Interview Process
We strive to respect your time and ensure a smooth, transparent hiring process. Our goal is to complete the process within one month or less, from the initial phone screen to the final offer. We’ll keep you updated throughout, including if we decide not to move forward. If your application is selected, here’s what to expect:
- Accepting applications through 8.10.26
- Phone Interview Scheduled
- In-Person Interview with the Hiring Manager
- In-Person Interview with the Leadership Team
- Reference Checks
- Offer Call
- Offer Letter
- Onboarding
Pay: $24.00 per hour
Benefits:
- Health insurance
- Paid time off
People with a criminal record are encouraged to apply
Work Location: In person
