Top 44 Office administrator Jobs in Central Valley, Ny

Service Office Manager
Azureon —Fishkill, NY
- $25 - $28 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
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5d
Trust Office Administrator
CLC Foundation, Inc. —Mount Kisco, NY
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Health insurance
- Dental insurance
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12d
Office Manager/Patient Care Coordinator
Miracle Ear —Vails Gate, NY
- $18 - $20 an hour
- Full-time
- Medical office experience
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
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Medical Office Manager
Surgical Specialists of New Jersey —Valhalla, NY
- $22 - $25 an hour
- Full-time
- 3 years
- Administrative experience
- Clinic
- Paid time off
- Family leave
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11d
Medical Office Manager
Family Services Inc. —Beacon, NY
- $22.00 - $23.70 an hour
- Full-time
- Spanish
- Inventory management
- Public speaking
- 403(b) matching
- AD&D insurance
Bilingual Staffing Dispatcher (Spanish & English) (Weekends +Weekday)
Event Staffing Company —Montebello, NY
- $21 - $25 an hour
- Part-time
- Hybrid work
- Spanish
- Google Workspace
- English
- Referral program
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Office Administrator
All Seasons Chimney Inc. —New Windsor, NY
- $20 an hour
- Part-time
- Office
- Administrative experience
- QuickBooks
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10d
Assistant Office Manager
STAR COLLISION —Middletown, NY
- $18 - $30 an hour
- Full-time
- Customer service
- Mid-level
- In-person
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Office Manager (Spring Valley Corps)
The Salvation Army Eastern Territory —Spring Valley, NY
- $70,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- English
Office Administrator / Office Manager Support
Thistle Interiors Inc. —Congers, NY
- $52,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
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Client Services Associate/Office Manager
Ark Asset Advisors —Pearl River, NY
- $65,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
- Paid training
- Health insurance
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Office Administrator
Polar Plumbing, Heating & Air Conditioning —Newburgh, NY
- $18 - $22 an hour
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Dental insurance
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Office Manager/Bookkeeper
Moroney's Cycles —New Windsor, NY
- From $20 an hour
- Full-time
- Bilingual
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
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10d
Office Administrator
Bedford Audubon Society —Katonah, NY
- $20 - $25 an hour
- Part-time
- Office
- US work authorization
- QuickBooks
Quick Apply
4d
Director of Business Services / Business Office Manager
Artis Senior Living of Somers —Yorktown Heights, NY
- From $37 an hour
- Administrative experience
- High school diploma or GED
- Older adults
Quick Apply
Office Manager
First Response Restoration —Carmel, NY
- $55,000 - $75,000 a year
- Part-time
- Writing skills
- Mid-level
- Office
Quick Apply
Client Experience Office Coordinator
The Davey Tree Expert Company —Spring Valley, NY
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Test Office Manager
Prestige Employee Holding LLC —Ramsey, NJ
- Full-time
- Mid-level
- Office
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Administrative Assistant - Construction
Pyramid ETC Companies, LLC —Ramsey, NJ
- $60,000 - $68,000 a year
- Urgently hiring
- Customer service
- Mid-level
- Office
Quick Apply
5d
Dental Office Manager
Diamond Braces —Spring Valley, NY
- From $65,000 a year
- Full-time
- Dental office
- Mid-level
- Travel
- Paid holidays
- Health insurance
Quick Apply

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office administrator jobs near central valley, ny

Service Office Manager

Azureon
Fishkill, NY

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Job Details

Full-time
$25 - $28 an hour
5 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Teamwork
Administrative experience
Team development
Supervising experience
Attention to detail
Office management
Time management

Full Job Description

Position Summary

The Service Office Manager is responsible for leading and overseeing the administrative operations of the Service Department. This position ensures that the service office operates efficiently, customers receive timely and professional communication, technicians have the support they need, and all administrative processes are completed accurately and consistently.

The Service Office Manager works closely with the Service Manager and Field Management team to support the day-to-day operation of a fast-paced, highly seasonal pool service department.

Key Responsibilities:

Service Operations & Scheduling

Oversee daily service office operations and workflow
Manage technician scheduling, appointments, routes, and customer requests
Coordinate pool openings, closings, maintenance, repairs, and equipment service
Monitor schedules and proactively address delays, changes, cancellations, and customer concerns
Ensure technicians have the information, materials, and documentation needed to complete their work efficiently
Assist with managing seasonal increases in service volume and workload

Customer Service

Serve as a key point of contact for service customers
Handle customer questions, concerns, scheduling requests, and service follow-up
Resolve routine customer issues professionally and escalate complex issues to management when appropriate
Maintain strong customer relationships through clear, timely, and professional communication
Help ensure customers receive accurate information regarding pricing, scheduling, services, and expectations

Billing & Administrative Operations

Oversee accurate and timely invoicing and billing processes
Monitor outstanding invoices and assist with accounts receivable follow-up
Review completed work orders for accuracy and completeness
Process warranty claims and maintain required documentation
Maintain accurate customer records, service histories, and account information
Assist with payment processing, batching, and other administrative financial responsibilities
Ensure service documentation and office records are organized and up to date

Team Leadership & Development

Provide direction, support, and accountability to Service Department administrative staff
Assist with training and onboarding new service office employees
Establish clear expectations and ensure procedures are consistently followed
Identify opportunities to improve employee performance, workflow, and efficiency
Foster a positive, collaborative, team-focused work environment

Systems & Process Management

Maintain accurate information within ServiceTitan, Lightspeed/POS, and other company systems
Ensure service office procedures and processes are followed consistently
Identify inefficiencies and recommend improvements to service workflows
Assist with reporting, department metrics, and tracking key performance indicators
Work with Service and Field Management to improve communication between the office and field teams

Qualifications & Experience

Previous experience managing or supervising an office within a service-based industry is required
Pool industry experience strongly preferred
Experience in HVAC, plumbing, electrical, landscaping, automotive, construction, or another field-service environment will be considered
Strong understanding of scheduling, dispatching, work orders, billing, and customer service
Strong leadership and communication skills
Excellent organizational and time-management abilities
Strong attention to detail and follow-through
Ability to remain calm and professional in a fast-paced, high-volume environment
Comfortable managing multiple priorities and changing schedules
Proficiency with computers, Microsoft Office, and service management software
Experience with ServiceTitan or similar field-service software is a plus

What We’re Looking For

We are looking for a confident, organized, and dependable leader who takes ownership of the Service Office and understands that the success of the department depends on strong communication between customers, office staff, technicians, and management.

The right candidate is someone who can lead people, solve problems, hold others accountable, and keep the office moving forward while maintaining a high level of customer service. Pool service is highly seasonal and fast-paced, so flexibility, adaptability, and the ability to prioritize are essential.

Position Success

Success in this role means having a service office that is organized, responsive, and accountable; technicians who feel supported; customers who receive excellent communication; and administrative processes that are accurate, timely, and consistent.

The Service Office Manager should ultimately allow the Service Manager and Field Management team to focus on field operations and department performance by ensuring the administrative side of the Service Department is running smoothly and effectively.

Pay: $25.00 - $28.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

How many years managing or supervising an office in a service-based industry do you have?
Do you have experience in scheduling, dispatching, work orders, billing, and customer service? Explain
What service-based software have you used?
Please indicate your expected hourly compensation?

Work Location: In person

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Refine Your Search

office administrator jobs in central valley, ny

Service Office Manager

Trust Office Administrator

Office Manager/Patient Care Coordinator

Medical Office Manager

Medical Office Manager

Bilingual Staffing Dispatcher (Spanish & English) (Weekends +Weekday)

Office Administrator

Assistant Office Manager

Office Manager (Spring Valley Corps)

Office Administrator / Office Manager Support

Client Services Associate/Office Manager

Office Administrator

Office Manager/Bookkeeper

Office Administrator

Director of Business Services / Business Office Manager

Office Manager

Client Experience Office Coordinator

Test Office Manager

Administrative Assistant - Construction

Dental Office Manager

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