Top 67 Executive personal assistant Jobs in Chicago, Il

Executive Administrative Assistant
Amrize —Chicago, IL
- $85,000 - $125,000 a year
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Health savings account
8d
Executive Assistant
R1 RCM, Inc. —Chicago, IL
- $85,825.25 - $107,281.56 a year
- Full-time
- Office
- Microsoft Office
- In-person
Personal Assistant
Family Member of Buckley Capital —Chicago, IL
- $25.50 - $30.71 an hour
- Part-time
- Background check
- English
- Mid-level
- Flexible schedule
Quick Apply
12d
Executive Administrative Assistant
Molson Coors Brewing Company —Chicago, IL
- $65,100 - $85,400 a year
- 6 years
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
8d
Executive Personal Assistant - Hyde Park
Primus Ortho —Chicago, IL
- Full-time
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Executive Assistant
Markel Service Inc. —Chicago, IL
- $33.15 - $45.58 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- 5 years
- AD&D insurance
- Employee stock purchase plan
Quick Apply
1d
Senior Executive Assistant
S & C Electric Company —Chicago, IL
- $79,827.00 - $105,767.86 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Health savings account
Executive / Personal Assistant
CDO Group Incorporated —Oak Park, IL
- $50,000 - $70,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
Quick Apply
Executive Administrative Assistant - Taste Elevation
Kraft Heinz Company —Chicago, IL
- $68,900 - $86,100 a year
- Mid-level
- Office
- Conflict management
- AD&D insurance
- Paid holidays
3d
Maple Hospitality Group - Executive Assistant
MAPLE HOSPITALITY GROUP —Chicago, IL
- $70,000 a year
- Weekends as needed
- Mid-level
- Travel
- Communication skills
Quick Apply
LN Concerts, Executive Assistant
Live Nation —Chicago, IL
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Virtual Personal Assistant
Qureos Inc —Chicago, IL
- Google Workspace
- Research
- High school diploma or GED
- Flexible schedule
3d
Executive Administrator
Ardagh Group —Chicago, IL
- $68,400 - $102,600 a year
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Executive Assistant
Clear Investment Group —Chicago, IL
- $70,000 - $90,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Research
- Paid holidays
- Health insurance
Quick Apply
10d
Senior Executive Assistant (Family Office)
Single-Family Office - Chicagoland —Lincolnwood, IL
- $70,000 - $120,000 a year
- Full-time
- Research
- Office
- Continuous improvement
Quick Apply
Executive & Office Assistant
MOD —Chicago, IL
- $40,000 - $60,000 a year
- Email
- Google Workspace
- English
- Office
- Paid time off
Quick Apply
Executive Assistant
BLUE PLATE CATERING LTD —Chicago, IL
- $70,000 - $90,000 a year
- Overtime
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant & Development Associate
Chicago Academy of Sciences/Peggy Notebaert Nature Museum —Chicago, IL
- $55,000 - $65,000 a year
- Email
- Background check
- Word processing
- Writing skills
- Health savings account
- Health insurance
Quick Apply
Senior Executive Assistant
Tawani Enterprises —Chicago, IL
- $145,000 - $155,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Access
- Health insurance
- Dental insurance
Quick Apply
Sr. Executive Asst. CEO
Ada S McKinley Community Services Inc —Chicago, IL
- $80,000 a year
- Extended hours
- Google Workspace
- Data analysis skills
- Office
- Paid holidays
- Disability insurance
Quick Apply

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Executive Administrative Assistant

Amrize -
Chicago, IL

Apply Now

Job Details

Full-time
$85,000 - $125,000 a year
8 days ago

Benefits

Paid parental leave
Health savings account
Employee stock purchase plan
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
Life insurance

Qualifications

Confidential information handling
Safety protocol adherence
Finance
Executive administrative support
De-escalation techniques
Conflict de-escalation
Personal protective equipment (PPE) adherence
Bachelor's degree
Safety equipment
Managing projects
Productivity software
Gmail
Cross-functional collaboration
Cross-functional communication
Respirator

Full Job Description

Requisition ID: 17334

Location:

Chicago, IL, US, 60606

Pay Type: Salary

Position type: Full-time / Salary

Estimated Wage Range $85,000 - $125,000/Annually

COMPANY OVERVIEW
Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us.

As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we’re ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We’re in every construction market.

Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build your ambition.

Learn more at www.amrize.com/careers

Description:

Join Amrize as a Executive Administrative Assistant and help construct what's next. If you're ready to put your skills to work on projects that matter — and build a career with a company that’s building North America — we want to hear from you!

ABOUT THE ROLE
The Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring the timely flow of information to and from the executive office. The individual handles details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position. In addition, they will be responsible for coordinating and preparing presentations and packets. This individual must be able to work with and bring together cross-functional coordination between programs and departments. The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast-paced environment and possess excellent judgment. S/he will be required to be available during regular business hours, evenings, and/or weekends, on occasion/as needed to provide support and assistance to the Executive team members.

WHAT YOU'LL ACCOMPLISH

Prepares, composes, and initiates various documents, often confidential in nature, such as letters, correspondence, memoranda, reports, minutes, presentation materials and chooses the appropriate means of communication.
Coordinates the Chief Financial Officer’s calendar and ensures effective coordination and scheduling of appointments, meetings, and activities. Manage the Executive’s daily schedule.
Serves as the point person for all persons needing to contact the CFO while managing internal/external contacts. Handle confidential information in a professional and discreet manner.
Coordinate events as required, including staff functions, special events, conferences & workshops, etc.
Ability to order lunch and catering for in-house meetings.
Schedules meetings, including some international, and handles travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas, and necessary contacts and country information.
Process and maintain expense reports and payment/purchase orders for the CFO. Provides reports and data as required for various projects.
Reconciles departmental invoices and prepares them for payment.
Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed.
Supports other Executive Committee members, their departments, and other executive administrators as assigned.
other duties as assigned
Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.

WHAT WE’RE LOOKING FOR

Education: Bachelor's degree
Required Work Experience:

10 years of EA experience
Experience working with asset management, investment bankers or investor relations is preferred.
Prior experience working for a CFO, President or CEO is preferred.

Required Technical Skills: Highly proficient in the following software programs: (Word, /Excel/PowerPoint, Gmail).
Travel Requirements: 5%

Additional Requirements:

Responsiveness: Highly responsive, with a willingness to provide flexible, after-hours support on an exception basis.
Integrity & Trust: Action-oriented with a demonstrated high level of integrity and trust, particularly when handling confidential information.
Communication: Excellent written and verbal communication skills with the ability to communicate effectively across all levels of the organization and with outside contacts.
Interpersonal Skills: Strong interpersonal skills, good judgment, and a professional demeanor with the ability to defuse emotional situations in a calm manner.
Efficiency: Ability to stay focused, efficient, and effective while managing multiple priorities.
Work Ethic: Consistently timely, diligent, and accurate; highly flexible and proactive; proven ability to work independently to achieve results.
Presence: Ability to work on-site in the office and will also support other Finance Executives as needed.
Maturity: Professional maturity appropriate for the demands of a public company executive support role. Safeguarding public and personal information from unnecessary attention.
Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit test.

WHAT WE OFFER

Competitive salary
Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings
Employee Stock Purchase Plan
Medical, Dental, Disability and Life Insurance
Holistic Health & Well-being programs
Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care
Vision and other Voluntary benefits and discounts
Paid time off & paid holidays
Paid Parental Leave (maternity & paternity)
Educational Assistance Program
Dress for your day

BUILDING INCLUSIVE WORKSPACES
At Amrize, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you’ll have the chance to build your ambition!

Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. Amrize North America Inc. participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the United States.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email [email protected]. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process.

While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

PROTECT YOURSELF FROM RECRUITMENT FRAUD
The only way to apply for a position at Amrize is through our official Careers website. Be cautious of unsolicited offers or requests for information from other sources. Learn how to protect yourself from recruitment fraud here: Fraudulent Job Offers Policy

Nearest Major Market: Chicago

Apply Now

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