Top 41 Administrative associate Jobs in Claremont, Ca

Administrative Associate II
Western University of Health Sciences —Pomona, CA
- $28.50 an hour
- Overtime
- Background check
- Microsoft Excel
- Internal Medicine
- Paid time off
- Retirement plan
1d
Administrative Associate III
Western University of Health Sciences —Pomona, CA
- $25.50 - $27.00 an hour
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Paid time off
- Retirement plan
Front Desk Associate - Assisted Living
Tharon Group —Riverside, CA
- $25 - $28 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
Executive Analyst & Assistant to Associate Vice Chancellor & Chief Communications and Marketing Officer
University of California, Riverside —Riverside, CA
- $74,384.00 - $108,710.47 a year
- Full-time
- Microsoft Access
- Writing skills
- English
Front Desk Associate
The Adaptive Athlete —Upland, CA
- From $19 an hour
- Part-time
- Background check
- Experience working with children
- In-person
- Professional development assistance
- Flexible schedule
Quick Apply
3d
Front Desk Associate
Country Inn & Suites by Radisson, Ontario at Ontario Mills —Ontario, CA
- $18.00 - $18.50 an hour
- Overtime
- Computer literacy
- English
- Hotel
- Health insurance
- Paid time off
Quick Apply
1d
Product Support Associate / Office Assistant - Bilingual Mandarin
Auchel World/Grand Prospects Financial and Insurance Services —City of Industry, CA
- $50,000 - $60,000 a year
- Full-time
- Bilingual
- Computer literacy
- English
- Health insurance
- 401(k)
Quick Apply
Sales Associate - Bilingual (Chinese/ English)
Flora Bunda, Inc —Rancho Cucamonga, CA
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Sales
- CAD
- Health insurance
- 401(k)
Quick Apply
Associate Developer
Likely —Pasadena, CA
- Email
- Office
- Entry level
Front Desk Sales Associate
European Wax Center —Upland, CA
- $16.89 - $17.50 an hour
- Part-time
- Sales
- High school diploma or GED
- In-person
- Paid training
- Health insurance
Quick Apply
Warehouse Office Associate
H MART —Whittier, CA
- $22 - $25 an hour
- Office
- Administrative experience
- Warehouse
- AD&D insurance
- Paid holidays
Quick Apply
Member Experience Associate - Pasadena
Industrious —Pasadena, CA
- From $25.25 an hour
- Full-time
- Hospitality
- Office
- Ability to stand for extended periods
- Travel reimbursement
- Commuter assistance
Quick Apply
Procurement & Administrative Associate
Oasis Smart Homes —Anaheim, CA
- $24 - $28 an hour
- Full-time
- ERP systems
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Business Services Associate
Mr. Rooter —Anaheim, CA
- Call employer
- Inventory management
- Mid-level
- Office
- Paid training
- Paid time off
Quick Apply
Sales Administrative Associate
Million Decor Design Inc —Arcadia, CA
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Paid time off
Quick Apply
Front Desk Associate
Art of Problem Solving —Pasadena, CA
- $19.44 - $19.89 an hour
- Part-time
- Google Workspace
- English
- Administrative experience
- Tuition reimbursement
- 401(k) matching
Quick Apply
5d
Front Desk Associate
Massage Envy —Corona, CA
- $16.50 - $25.00 an hour
- Full-time
- High school diploma or GED
- Math
- Computer skills
- Wellness program
Quick Apply
Front Desk Associate
Untouchable Dance Studio —Montebello, CA
- $18.42 - $22.00 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Flexible schedule
Quick Apply
Front Desk Associate
NVISION Eye Centers —Fullerton, CA
- $18 - $19 an hour
- Full-time
- Mid-level
- High school diploma or GED
Front Desk Associate - Rowland Heights
One Beauty Aesthetics —Rowland Heights, CA
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- HIPAA
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
12d

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Administrative Associate II

Western University of Health Sciences -
Pomona, CA

Apply Now

Job Details

Full-time
$28.50 an hour
1 day ago

Benefits

Paid time off
Retirement plan

Qualifications

Microsoft Excel
Faculty collaboration
Data management
Working with students
Typing
Clerical experience
Productivity software
File organization

Full Job Description

Position provides administrative support to the Department of Internal Medicine for the College of Osteopathic Medicine of the Pacific. Position incumbent will be relied upon to provide accurate data, manage a multitude of tasks as well as assist in the execution of various short-, medium- and long-term projects as deemed necessary to carry out the mission of the Department, College and University.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, skills, and abilities or be able to perform the essential functions of the assigned classification, with or without reasonable accommodation(s), using some other combination of skills and abilities.

Skills:

Excellent computer skills necessary to set up and maintain filing and data systems.
Must be able to set up and format documents using Microsoft Office.
Intermediate or advanced knowledge of Excel.
Excellent verbal and written communication skills are required.
Must be able to interact effectively with administration, faculty, staff, students, and other contacts.
Typing speed of at least 50 wpm. Must be able to take dictation from a recorder.

Abilities:

Ability to demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications

Education:

AA degree and/or combined experience/education as substitute for minimum education.

Experience:

3-5 years clerical or equivalent experience.

Preferred Qualifications

Education:

Bachelor’s degree.

Experience:

5+ years of clerical or equivalent experience.

Essential Job Duties

Key Responsibilities

Tracks and coordinates student participation and attendance in Internal Medicine courses and rotation related curricular activities on an ongoing basis.
Maintains IM Curriculum website by updating schedules and assignments for students.
Communicates with all students on core IM rotations on a regular basis.
Assembles and keeps records of all curricular outcomes of students on rotation and in during their coursework.

Key Responsibilities

Provides administrative support to the Internal Medicine (IM) Department:

Schedules meetings and appointments and prepares meeting notices, agendas and minutes.
Maintains schedules for the entire COMP Internal Medicine faculty.
Provides support to the faculty by preparing and editing letters, presentations, lecture notes and any other documents deemed necessary.
Provides support to faculty by scheduling sessions and facilitating the coordination of courses in collaboration with the course director, assistant course director, lecturers and Academic Affairs as applicable.
Arranges audiovisual support for courses when necessary.

Key Responsibilities

Monitors the Internal Medicine Department budget by generating check requisitions and travel reports, carrying out budget transfers, and reconciling credit card expense reports.
Coordinates with individual faculty members to assemble the relevant supporting material.
Tracks and maintains real time record of all expenditures, using BanWeb/Banner as comparison and reconciliation tools.
Responsible for materials management and requisitions. Orders departmental office supplies and materials for meetings and lectures as needed.

Key Responsibilities

Directs the design and organization SharePoint site for annual department letters for all fourth-year students applying for IM categorical and preliminary year residencies.
Organizes and assembles student documents and data required for the generation and delivery of the department letter.
Merges data into department letter and participates in its editing for each student.
Communicates with students requesting department letters via SharePoint Sites or similar platforms.

Key Responsibilities

Coordinates schedules for students on IM specialty rotation at WesternU and for visiting residents from other institutions.
Organizes rotation site visits and maintains site visit reports. Attends and takes site visit meeting minutes.

Key Responsibilities

Facilitates various aspects of meetings and special events, including audiovisual and information technology support services, catering and advertisement/invitations. Arranges for sites, facilities, catering, guest accommodations, etc..
Coordinates activities with various professional organizations as requested by members of the faculty.

Key Responsibilities

Performs other related duties incidental to the work described herein.

Posting Details Continued

Work Schedule

40 hours per week. Normal business hours with occasional overtime.

Working at WesternU

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

Our faculty, staff, and administrators are 100% focused on student success.

Our University culture creates the context for a nurturing and supportive environment.

Faculty, staff, and students can expect to make deep, personal relationships within the University community.

As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.

WesternU’s core value of humanism encourages all to bring their whole self in all that they do.

We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

$28.50 Hourly

Maximum

$28.50 Hourly

Physical Demands

Do the essential functions of this job require lifting?

Yes

If yes, list maximum weight and duration

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, use hands to manipulate computer keyboard, reach with hands and arms, and talk or hear. The employee is occasionally required to stand and walk; the employee may occasionally lift or move up to 25 pounds. There are no special vision requirements for this job.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties of the position are normally performed in a typical office setting. The noise level in this setting is usually quiet.

Posting Information

Posting Number

S01805

Posting Date

07/29/2026

Close Date

07/29/2027

Open Until Filled

Yes

Conditions of Employment - Background Check

To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

Pay Transparency Act

Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

Equal Opportunity Statement (EEO)

It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter

Letter of Recommendation #1

Letter of Recommendation #2

Letter of Recommendation #3

Additional Applicant Document

Apply Now

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administrative associate jobs in claremont, ca

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