Top 846 Executive office manager Jobs in Coral Gables, Fl

Manager, Administrative Operations (A)
University of Miami —Coral Gables, FL
- Full-time
- 5 years
- Office
- High school diploma or GED
Executive Pastry Chef
Crew Life at Sea —Miami, FL
- $4,300 a month
- Full-time
- 5 years
- Computer literacy
- Bakery
Quick Apply
Architecture Project Manager
Cube 3 LLC —Miami, FL
- Writing skills
- Mid-level
- Master's degree
- Paid holidays
- Dental insurance
Quick Apply
Manager Technology - Project Management Office, Technology & Digital, FT,8:30A - 5P
Baptist Health South Florida —Coral Gables, FL
- $144,738.24 - $188,159.71 a year
- Full-time
- Computer Science
- Engineering
- 3 years
- Wellness program
- Health insurance
7d
Director of Clinical Services - RN Home Health
Confidential —Hallandale Beach, FL
- Full-time
- Nursing
- RN License
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Business Development Executive – Commercial Facilities Services
Opus Operations —Miami, FL
- $60,000 - $100,000 a year
- Full-time
- Remote
- Background check
- Mid-level
- Business development
- Paid time off
Quick Apply
Business Development Manager
Confidential —Miami-Dade County, FL
- $55,000 - $100,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Events Assistant Manager
Miami Dade Bar Association —Miami, FL
- From $47,000 a year
- Full-time
- Bilingual
- Marketing
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
High-End Furniture Showroom Senior Sales Manager
4141 Design Group —Miami, FL
- $75,000 - $85,000 a year
- Weekends as needed
- Marketing
- Inventory management
- 5 years
- Health insurance
- Paid time off
Quick Apply
3d
Sales Coordinator
Deco Productions —Opa-locka, FL
- $20 - $25 an hour
- Overtime
- Background check
- Hospitality
- Microsoft Excel
- Mileage reimbursement
- Paid holidays
Quick Apply
National Sales Manager
Perry Ellis International —Miami, FL
- Google Workspace
- Office
- 8 years
- AD&D insurance
- Paid holidays
Associate Relations Consultant Senior
Elevance Health —Miami, FL
- Full-time
- Hybrid work
- 5 years
- Bachelor of Science
- Research
- Employee stock purchase plan
- Paid holidays
11d
LUXURY SERVICE CONCIERGE
CAR CLUB —Miami, FL
- $18 an hour
- Weekends as needed
- Background check
- Clean driving record
- Microsoft Outlook
- Paid time off
Quick Apply
Executive Assistant
Stalwart Management —Miami Lakes, FL
- From $45,000 a year
- Weekends as needed
- Google Workspace
- English
- Mid-level
- 401(k)
- Paid time off
Quick Apply
Operations Manager | Real Estate
RGT Home Experts —Aventura, FL
- $70,000 - $75,000 a year
- Full-time
- Hybrid work
- Spanish
- Google Workspace
- English
- Health insurance
- Paid time off
Quick Apply
Project Manager - Store Development
Duty Free Holding —Medley, FL
- From $80,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Construction site
Quick Apply
5d
Manager, Financial Planning and Analysis
Seminole Hard Rock Support Services —Davie, FL
- Full-time
- Microsoft Outlook
- 5 years
- Office
Quick Apply
Business Development - Project Manager
Duty Free Holding —Medley, FL
- From $80,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health insurance
- Dental insurance
Quick Apply
1d
VP of Sales
Advanced Roofing Inc —Miami, FL
- $250,000 - $300,000 a year
- Full-time
- Background check
- 18 years or older
- Up to 50% travel
- Health insurance
- Dental insurance
Quick Apply
Property Manager for shopping centers
Commodore Realty, Inc. —Miami, FL
- $83,951.60 - $92,976.66 a year
- Full-time
- Background check
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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Manager, Administrative Operations (A)

University of Miami -
Coral Gables, FL

Apply Now

Job Details

Full-time

Qualifications

Optimizing workflow processes
Operations transformation
Employee relationship building
Change management
Team development
Leading team collaboration initiatives
Organizational development strategy
Productivity software
Team motivation (leadership skill)
Technical Proficiency
Team building

Full Job Description

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .

The Administrative Operations Manager assists the Associate Vice President & Chief Investment Officer and Treasurer and the Deputy Chief Investment Officer & Assistant Treasurer in all aspects of departments’ scope of work including tracking issues and deadlines, providing quality control over all correspondence and reports issued by the department, processing transactions and manage communication with banking partners. In addition, the Administrative Operations Manager is knowledgeable about all related policies and procedures and makes sure that appropriate reporting is maintained, and proper procedures are followed. Establish and maintain strong working relationships with all levels of constituents both internal and external to the University of Miami which requires a high level of diplomacy, discretions, and confidentiality

The Administrative Operations Manager assists in the preparation of new operating procedures as required, updates existing procedures, and trains departmental personnel in the required execution of university operational procedures.

In addition, the Administrative Operations Manager is responsible for the daily operations of Investments & Treasury which include:

Make travel arrangements, prepare itineraries, compile travel documents and maintain all travel records to reconcile Travel card and process reimbursements for the senior leadership and/or subordinates.
Lead the broad scope of executive support-related activities and/or special projects for top-level leadership and the functional area(s) to facilitate the efficient operations of the office and function.
Manage and maintain the senior leadership schedule including but not limited to calendaring large & complex meetings with external and internal stakeholders, tracking meeting requests and commitments, communicating efficiently with meeting participants and support staff
Serve as the main point of contact for the senior leadership’s office, handle a wide variety of complex, sensitive, and highly visible issues, which are often confidential in nature
Serve as Workday liaison for various areas in Investments & Treasury
Reconciles and process monthly PCard statements through Workday.
Oversee and process, purchase orders balances, outstanding invoices, check requisitions, P-Card purchases and interdepartmental requisitions.
Deposits checks on a timely manner
Maintains electronic filing system of business documentation, records, and reports.
Manage and recommend actions to be taken on office expenditures such as equipment, office stationery, and office supplies.
Responsible for all event planning coordination, execution; planning, logistics, and coordinating content. Including providing technical assistance.
Responsible for “new employee orientation” at the department level and coordinates with HR on the onboarding of all Investments & Treasury employees.
Responsible for the Computer Lifecycle management Program for the department. The CLMP provides a service to replace the primary assets of eligible employees and those assets found in general-purpose labs that are older than 4 years of age.
Work on specific projects as assigned; some require attending training classes either in person or online.
Manages access control for Investments & Treasury staff.
Updates and maintains content on the Investments and Treasury website to ensure information remains accurate and current

CORE QUALIFICATIONS
Education:
High School Diploma or equivalent/relevant experience, certification or license

Certification and Licensing:
Refer to department description for applicable certification requirements

Experience:
Minimum 5 years of relevant experience required

Knowledge, Skills and Abilities:

Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
Financial Oversight: Knowledge of financial operations and management.
Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Apply Now

Refine Your Search

executive office manager jobs in coral gables, fl

Manager, Administrative Operations (A)

Executive Pastry Chef

Architecture Project Manager

Manager Technology - Project Management Office, Technology & Digital, FT,8:30A - 5P

Director of Clinical Services - RN Home Health

Business Development Executive – Commercial Facilities Services

Business Development Manager

Events Assistant Manager

High-End Furniture Showroom Senior Sales Manager

Sales Coordinator

National Sales Manager

Associate Relations Consultant Senior

LUXURY SERVICE CONCIERGE

Executive Assistant

Operations Manager | Real Estate

Project Manager - Store Development

Manager, Financial Planning and Analysis

Business Development - Project Manager

VP of Sales

Property Manager for shopping centers

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