Top 165 Office administrator Jobs in Coral Gables, Fl

Office Manager
iRegMed —South Miami, FL
- $45,000 - $55,000 a year
- Urgently hiring
- Private practice
- Spanish
- Microsoft Excel
- Health insurance
- Employee discount
Quick Apply
7d
Dental Office Manager/Treatment Coordinator
Connect Dental Care —South Miami, FL
- $28 - $35 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- 401(k)
- Paid time off
Quick Apply
Office Operations Coordinator
HEARTBEAT AUTO TRANSPORT —Doral, FL
- From $48,000 a year
- Full-time
- Spanish
- Computer literacy
- English
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator - Herbert Wertheim College of Medicine - 537500
FLORIDA INTERNATIONAL UNIVERSITY —Miami, FL
- 6 years
- Mid-level
- Office
- Travel reimbursement
7d
Office Manager
Evcor USA, LLC —Miami, FL
- $35 - $45 an hour
- Full-time
- Mid-level
- Office
- QuickBooks
Quick Apply
1h
Office Administrator
Rapid Barricades LLC —Miami, FL
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Office Manager
Armstrong Teasdale LLP —Coral Gables, FL
- From $100,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
2d
Branch Office Administrator
Edward Jones —Coral Gables, FL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Human Resources & OfficeManager
Confidential —Medley, FL
- Full-time
- Spanish
- Microsoft Excel
- 5 years
- Health insurance
- Dental insurance
Quick Apply
6d
Real Estate Business Intelligence Analyst
North Development Group —Miami, FL
- $68,500 a year
- Email
- Background check
- Marketing
- Mid-level
- 401(k) matching
Quick Apply
Program Director - 530821
Florida International University —Miami, FL
- $65,000 - $78,000 a year
- 8 hour shift
- Research
- Office
- University
- Health insurance
- Dental insurance
Quick Apply
Coordinator Administrative Services - 530686
Florida International University —Miami, FL
- $40,000 - $45,000 a year
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Office Manager (minimum 5 years experience)
Triar Seafood Co —Hollywood, FL
- $45,000 - $50,000 a year
- Full-time
- Customer service
- 5 years
- Office
- Profit sharing
- Health insurance
Quick Apply
Medical Office Manager
WonderKidz Pediatrics —Hollywood, FL
- From $46,000 a year
- Full-time
- Background check
- Spanish
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Manager
AyC Group US —Miami, FL
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- English
Quick Apply
7d
Office Manager
Senior Helpers – Coral Gables —Miami, FL
- $21 an hour
- Full-time
- Mid-level
- Office
- Criminal background check
- Disability insurance
- Paid time off
Quick Apply
Office Manager – Cosmetic Dental Practice
GDG Smiles —Fort Lauderdale, FL
- From $65,000 a year
- Full-time
- Dental office
- Mid-level
- Bachelor's degree
Quick Apply
Business Office Manager (BOM) - Skilled Nursing - Treasure Isle
Treasure Isle Care Center —North Bay Village, FL
- Full-time
- Background check
- Skilled nursing facility
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Pye-Barker Fire & Safety, LLC —Doral, FL
- $22 an hour
- Full-time
- Bilingual
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
7d
Office Administrator
One Stop Truck & Parts —Medley, FL
- $800 a week
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
12d

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office administrator jobs near coral gables, fl

Office Manager

iRegMed
South Miami, FL

Quick Apply

Job Details

Full-time
$45,000 - $55,000 a year
7 days ago

Benefits

Health insurance
Employee discount

Qualifications

Computer operation
Microsoft Excel
Medical documentation
Microsoft Outlook
Phone communication
Computer literacy
Medical office experience
Filing
Administrative experience
QuickBooks
Data entry
Multi-line phone systems
Proofreading
Clinical confidentiality policies
Gmail
Google Calendar

Full Job Description

Job Overview

Office Manager (Hiring Immediately)

Company: iRegMed Clinic Miami

Location: South Miami, FL (6262 Sunset Drive)

Job Type: Full-Time

Industry: Regenerative Medicine, Longevity, & Sports Medicine

About iRegMed Clinic Miami

At iRegMed, we practice Intelligent Regenerative Medicine. Rooted in European clinical expertise and led by experienced physicians, we provide science-informed, highly personalized care journeys for athletes, individuals managing musculoskeletal pain, and clients focused on long-term longevity and vitality. Our clinic offers a private, boutique, and discreet environment where patient-centered care and elite service are at the core of everything we do.

Role Overview

We are seeking a dynamic, proactive, and highly organized Office Manager for an immediate start to serve as the operational backbone of our South Miami clinic.

This is a critical, high-impact position. You will not simply be managing a desk—you will be orchestrating the daily lifecycle of our practice, driving productivity, and ensuring all office procedures run seamlessly. This role bridges elite business administration with premium patient care, requiring an individual who can master complex medical workflows, manage practice financials, and collaborate directly with our team of nurses, nurse practitioners, and physicians to ensure a flawless, world-class clinical environment.

Key ResponsibilitiesAdvanced Administrative & Financial Management

Financial Oversight & Bookkeeping: Take full ownership of daily financial administration. Utilize QuickBooks to manage invoicing, accounts receivable/payable, process vendor payments, reconcile daily billing, track medical expenses, and generate routine financial reports for leadership.
Scheduling Optimization (AdvancedMD Experience is a PLUS): Oversee, audit, and master our booking and Electronic Medical Records (EMR) systems. Coordinate calendar management for patient appointments and meetings using productivity tools like AdvancedMD, Microsoft Office, and Google Workspace. Direct experience navigating AdvancedMD is a massive advantage to ensure a smooth, efficient daily flow that maximizes provider time while safeguarding an unhurried, high-touch patient experience.
Practice Compliance & Data Entry: Maintain impeccable digital and physical records. Execute accurate data entry, file documents, and ensure the clinic operates in strict compliance with healthcare regulations, HIPAA standards, and internal protocols.
Inventory Control & Procurement: Oversee the end-to-end supply chain for the clinic. Proactively track, inventory, and order medical supplies, specialized clinical equipment, and office essentials, managing vendor relationships to ensure competitive pricing and timely delivery.

Clinical Team Collaboration & Operations

Team Synergy: Partner directly with our doctors, nurse practitioners, and nursing staff to coordinate daily schedules, streamline internal communication, and eliminate operational friction so they can focus entirely on patient care.
Patient Welcome & Reception: Lead by example at the front lines. Welcome patients with genuine warmth and impeccable professionalism as they walk in, ensuring our premium reception area reflects iRegMed’s elite standards. Manage multi-line phone systems with excellent phone etiquette and handle complex client check-ins.
Executive Support: Support general administrative tasks including proofreading documents, managing correspondence, organizing team meetings, and ensuring timely completion of clinic operational projects.

Qualifications & Requirements

Experience: Minimum of 2 years of direct experience in medical office management, healthcare practice administration, or a high-level operational/receptionist role within a boutique medical or luxury wellness environment.
Software Mastery: * Proficiency and comfort with QuickBooks for daily financial tracking and basic bookkeeping is required.
Practical experience with the AdvancedMD booking and EMR system is a STRONG PLUS and will put your application at the top of our list.
Strong computer literacy with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar).
Bilingual Skills: Fluency in both English and Spanish is highly preferred to effectively communicate with our local South Florida professionals and international clientele.
Operational Leadership: A highly organized, self-motivated professional with exceptional clerical skills, strong attention to detail for proofreading/data entry, and a passion for creating a productive office culture.
Impeccable Professionalism: Demonstrated customer service excellence, professional phone etiquette, a polished demeanor, and a deep understanding of maintaining absolute confidentiality and discretion.

What We Offer

Salary: $45,000 - $55,000 per year (commensurate with experience).
Bonus Plan: Attractive performance-based bonus opportunities.
Setting: A beautiful, state-of-the-art private clinical setting in the heart of South Miami.
Growth: A pivotal role with high visibility and room for growth within an expanding, cutting-edge medical brand.
Culture: A supportive, highly collaborative, and elite professional team culture.

To Apply

This position is open for immediate hire. If you are an experienced administrator ready to lead our administrative team with energy and take ownership of a premium practice right away, we want to hear from you. Please submit your resume along with a brief cover letter highlighting your specific experience with QuickBooks, AdvancedMD, and managing medical team workflows.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

Employee discount
Health insurance

Application Question(s):

Do you have experience using QuickBooks?
Do you have experience utilizing the AdvancedMD booking and EMR system?

Experience:

Medical office: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in coral gables, fl

Office Manager

Dental Office Manager/Treatment Coordinator

Office Operations Coordinator

Office Coordinator - Herbert Wertheim College of Medicine - 537500

Office Manager

Office Administrator

Office Manager

Branch Office Administrator

Human Resources & OfficeManager

Real Estate Business Intelligence Analyst

Program Director - 530821

Coordinator Administrative Services - 530686

Office Manager (minimum 5 years experience)

Medical Office Manager

Office Manager

Office Manager

Office Manager – Cosmetic Dental Practice

Business Office Manager (BOM) - Skilled Nursing - Treasure Isle

Office Administrator

Office Administrator

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