Top 22 Receptionist/administrative assistant Jobs in Dekalb, Il

Administrative Assistant
Deep Coat Industries LLC —Sugar Grove, IL
- $20 - $25 an hour
- Part-time
- Microsoft Outlook
- Writing skills
- Office
Quick Apply
21h
BUSINESS OFFICE ADMINISTRATIVE ASSISTANT
TriCity Family Serivces —Geneva, IL
- $25 - $30 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
4d
Legal Assistant/Administrative Assistant
Law Office of Bridget G. Wrobel —Aurora, IL
- From $20 an hour
- Part-time
- Background check
- Microsoft Outlook
- Writing skills
Quick Apply
14d
Administrative Assistant- Part Time
EVERGREEN REAL ESTATE SERVICES LLC —Elgin, IL
- $22 - $24 an hour
- Part-time
- Writing skills
- Basic math
- Office
Quick Apply
7d
YHS Secretary - A-L House (194 Days)
Yorkville Community Unit School District 115 —Yorkville, IL
- $21.10 an hour
- High school
- Basic math
- Computer skills
14d
Administrative Assistant
Siepert & Co., LLP —Sycamore, IL
- Overtime
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Administrative Assistant II
Elgin Community College —Elgin, IL
- $35,912 - $43,479 a year
- Full-time
- Marketing
- Office
- Administrative experience
- Disability insurance
- Health insurance
12d
Administrative Assistant/Front desk Receptionist
Alivio DEntal —Aurora, IL
- Email
- Dental office
- Computer literacy
- Communication skills
Quick Apply
Home Health Registered Nurse RN
PurposeCare —DeKalb, IL
- $50 - $100 a day
- Urgently hiring
- Background check
- Heavy lifting
- RN License
- Disability insurance
- Health insurance
Quick Apply
Substitute Administrative Assistant (School/District)
Yorkville Community Unit School District 115 —Yorkville, IL
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Administrative Assistant I
MSI Express, Inc. —Geneva, IL
- $20 - $22 an hour
- Full-time
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Production Coordinator
A-1 Restoration, Inc. —Huntley, IL
- $22 - $26 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
5h
In-Office Administrative Assistant Bilingual Spanish/English
IMMIGRATION LAW OFFICE OF MOISES L —Aurora, IL
- $30,000 - $50,000 a year
- Full-time
- Spanish
- Google Workspace
- English
Quick Apply
Residential Living Administrative Assistant
MooseHeart Child City & School —Mooseheart, IL
- From $17 an hour
- Full-time
- Microsoft Outlook
- Office
- Residential
- Paid holidays
- Disability insurance
Quick Apply
3h
Office Administrator
Journey of Hope —Elgin, IL
- $16 - $18 an hour
- Part-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
Production Supervisor - 2nd Shift
Advance Web Technologies Illinois Inc —South Elgin, IL
- $34 - $38 an hour
- Full-time
- 5 years
- Mid-level
- High school diploma or GED
- Health savings account
- Paid holidays
Quick Apply
Federal Work Study - Upward Bound
Elgin Community College —Elgin, IL
- $13 an hour
- Microsoft Word
- Office
- University
Registered Nurse
PurposeCare —Huntley, IL
- $50 - $90 an hour
- Urgently hiring
- Background check
- Heavy lifting
- RN License
- Disability insurance
- Health insurance
Quick Apply

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Administrative Assistant

Deep Coat Industries LLC
Sugar Grove, IL

Quick Apply

Job Details

Part-time | Full-time
$20 - $25 an hour
21 hours ago

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Writing skills
Customer inquiry handling

Full Job Description

Description:

Job Title: Administrative Assistant

Office Locations: Sugar Grove, IL

SUMMARY:

The Administrative Assistant Intern supports the Accounting & Administration Manager with financial operations, purchasing activities, customer communications, and administrative functions. This position helps maintain accurate records, supports vendor management processes, and contributes to efficient administrative operations across multiple departments. The intern will assist with financial recordkeeping, purchase order tracking, production scheduling calendars, machine log administration, document management, inventory documentation, and customer-related inquiries. The role will also provide administrative support for purchasing activities, vendor communications, and cost-control initiatives that contribute to operational efficiency and customer satisfaction.

This role offers hands-on experience in accounting, administration, purchasing, inventory management, and business process management within a manufacturing environment. Experience with QuickBooks, Microsoft Excel, and other Microsoft Office applications is preferred. The ideal candidate is organized, detail-oriented, professional, and eager to learn in a fast-paced manufacturing setting.

HOURS:

The Administrative Assistant Intern is expected to work approximately 20–25 hours per week. Preferred working hours will be scheduled between 7:30 AM and 4:00 PM, Monday through Friday, based on business needs and the intern's availability. Flexible scheduling may be available; however, all work must be performed on-site at Deep Coat Industries. Remote work is not available for this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist with maintaining production calendars, schedules, and machine logs.
Organize, maintain, and file production, purchasing, inventory, and administrative records.
Enter and verify data in spreadsheets, company databases, and tracking systems.
Assist with purchase order creation, tracking, and related documentation.
Support vendor management activities by maintaining records and assisting with vendor communications.
Assist with customer inquiries, order acknowledgments, sales orders, and other customer-related documentation.
Maintain accurate records in QuickBooks, Microsoft Excel, and other business systems.
Assist with inventory tracking and documentation to support operational accuracy.
Prepare reports, spreadsheets, and other administrative documents as assigned.
Support document management through filing, scanning, and electronic recordkeeping.
Assist with tracking financial, purchasing, and operational data for reporting purposes.
Coordinate meetings and maintain department calendars.
Collaborate with production, accounting, purchasing, and administrative personnel to support daily operations.
Perform general administrative and clerical duties as assigned.
Support special projects and continuous improvement initiatives that promote operational efficiency and customer satisfaction.
Audit incoming/outgoing logs and shipping packets to align with financial and inventory records.
Collaborate with production leadership to align delivery schedules with capacity and priorities.
Drive operational efficiency, financial accuracy, and customer satisfaction across departments
Assist with special projects, continuous improvement initiatives, and other assignments as needed. Responsibilities may vary throughout the internship to provide meaningful learning opportunities and exposure to different aspects of manufacturing and business operations.

Requirements:

This position is subject to the International Traffic in Arms Regulations (ITAR) and U.S. export control laws. To be eligible for employment in this position, applicants must qualify as a U.S. Person as defined by ITAR. U.S. Persons include U.S. citizens, lawful permanent residents (Green Card holders), and certain protected individuals as defined by 8 U.S.C. § 1324b(a)(3).

Basic knowledge of QuickBooks preferred.
Strong computer skills and familiarity with Microsoft Office products, particularly Excel, Word, and Outlook.
Ability to effectively communicate both verbally and in writing.
Strong organizational skills and attention to detail.
Ability to work independently and manage multiple tasks.
Ability to work collaboratively with employees, customers, and vendors.
Willingness to learn and adapt in a fast-paced manufacturing environment.
Ability to maintain confidential and sensitive information.

Quick Apply

Refine Your Search

receptionist/administrative assistant jobs in dekalb, il

Administrative Assistant

BUSINESS OFFICE ADMINISTRATIVE ASSISTANT

Legal Assistant/Administrative Assistant

Administrative Assistant- Part Time

YHS Secretary - A-L House (194 Days)

Administrative Assistant

Administrative Assistant II

Administrative Assistant/Front desk Receptionist

Home Health Registered Nurse RN

Substitute Administrative Assistant (School/District)

Administrative Assistant I

Production Coordinator

In-Office Administrative Assistant Bilingual Spanish/English

Residential Living Administrative Assistant

Office Administrator

Production Supervisor - 2nd Shift

Federal Work Study - Upward Bound

Registered Nurse

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