Top 417 Administrator Jobs in Dover Nj

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
Administrative Assistant
Confidential —Denville, NJ
- $20 - $25 an hour
- Full-time
- Office
- US work authorization
- QuickBooks
- 401(k)
- Paid time off
Quick Apply
Automotive Warranty Administrator Honda
Confidential —North Plainfield, NJ
- Full-time
- Writing skills
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
8d
Office Manager/Bookkeeper
Confidential —Morris County, NJ
- From $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
10d
Administrative Assistant (Part-time)
J.D. Carton & Son, Inc —Wharton, NJ
- $15 - $18 an hour
- Part-time
- Sales
- Customer service
- Office
Quick Apply
Compost Site Technical Administrator
Ag Choice Organics Recycling —Andover, NJ
- $20 - $26 an hour
- Overtime
- Background check
- Spanish
- Microsoft Excel
- Health savings account
- Health insurance
Quick Apply
Experienced Automotive Office Manager
Confidential —Morris County, NJ
- $60,000 - $80,000 a year
- Email
- Background check
- Dealership
- 8 years
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Fabuwood Cabinetry Corp —Newark, NJ
- Online Application
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
The Dougherty Group @ Compass NJ LLC MORRISTOWN NJ —Morristown, NJ
- From $35,000 a year
- Part-time
- Google Workspace
- No background check
- Office
- Paid time off
- Opportunities for advancement
Quick Apply
4d
Administrative Assistant
Lightbridge Academy —Summit, NJ
- $18 - $20 an hour
- Full-time
- School experience
- CPR Certification
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant to Director (Warehouse)
Fabuwood Cabinetry Corp —Newark, NJ
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Manager or Administrator | Hybrid
Inspired Instruction, LLC —Annandale, NJ
- $40,000 - $55,000 a year
- Full-time
- Background check
- Google Workspace
- Mid-level
- Health insurance
- 401(k)
Quick Apply
10d
Executive Assistant
By Landmark —Plainfield, NJ
- $65,000 - $85,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- 401(k) matching
Quick Apply
Project Administrator
American Carpet South —Passaic, NJ
- $19 an hour
- Mid-level
- Administrative experience
- Commercial
- Health savings account
- AD&D insurance
Quick Apply
Administrative Assistant
Classic Auto Body of Paterson —Paterson, NJ
- $17 an hour
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Paid time off
Quick Apply
Administrative Assistant
Lightbridge Academy —Warren, NJ
- $18 - $20 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
- 401(k)
- Paid time off
Quick Apply
Executive Assistant to Head Designer in Tableware industry - Bilingual English - Spanish
Barbagallo Co —Denville, NJ
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- English
- Paid holidays
- 401(k)
Quick Apply
Billing Clerk / Administrative Assistant
Mental Health Association —West Orange, NJ
- $40,000 a year
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Part-Time Office Manager – QuickBooks, Payroll, Admin
Stoddart Associates —Caldwell, NJ
- $30 an hour
- 8 hour shift
- 11+ years
- Mid-level
- Office
- Flexible schedule
Quick Apply
Trademark Docket Administrator
Vaco by Highspring —East Hanover, NJ
- $90,000 - $100,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Quick Apply

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Phone communication
Basic math
Construction industry experience
Conflict management
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

Location: Hybrid

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Language Skills

Ability to read, comprehend simple and complex instructions, professional correspondence, and memos. Ability to write professional-level correspondence. Ability to effectively present information on a one-on-one basis to co-workers and other employees.

Mathematical Skills

Advanced math skills - ability to add, subtract, multiply, divide, analyze basic financial information and large data sets.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle conflict and communicate effectively in a clear and concise manner.

Certificates, Licenses, Registrations

None required.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to access and navigate each department at the organizations facilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. When working at a field office, the noise level may be moderate to noisy.

Work Week

Full time. Exempt. 80% of the position will be spent in the Fairfield office, 20% of the position will be spent in Field Offices throughout the current construction portfolio.

Quick Apply

Refine Your Search

administrator jobs in dover nj

Construction Administrative Coordinator

Administrative Assistant

Automotive Warranty Administrator Honda

Office Manager/Bookkeeper

Administrative Assistant (Part-time)

Compost Site Technical Administrator

Experienced Automotive Office Manager

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant to Director (Warehouse)

Office Manager or Administrator | Hybrid

Executive Assistant

Project Administrator

Administrative Assistant

Administrative Assistant

Executive Assistant to Head Designer in Tableware industry - Bilingual English - Spanish

Billing Clerk / Administrative Assistant

Part-Time Office Manager – QuickBooks, Payroll, Admin

Trademark Docket Administrator

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