Top 108 Administrative coordinator Jobs in Doylestown, Pa

Secretary IV, Administrative Assistant (Facilities Coordinator), Permanent Support Staff (Anticipated)
Council Rock School District —Richboro, PA
- $28.78 an hour
- Full-time
- Management
- Current TB test
- Mid-level
8h
Administrative Coordinator - Manufacturing
Finish Tech Corp —Warminster, PA
- $24 - $29 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
20h
Front Desk Coordinator
Penn Medicine —Doylestown, PA
- Call employer
- High school diploma or GED
- Entry level
- Tuition reimbursement
Quick Apply
Administrative Coordinator / Paralegal
Pritchard Law Offices, LLC —Colmar, PA
- $60,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator, Primary Care - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- Primary Care
- Mid-level
- Bachelor's degree
Administrative and Relations Coordinator
Friends Council on Education - The Friends Collaborative —Fort Washington, PA
- $40,000 a year
- Part-time
- Hybrid work
- School experience
- Writing skills
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
2d
Medical Policy Administrative Coordinator - Hybrid (PA/NJ/DE)
Independence Blue Cross —Philadelphia, PA
- Hybrid work
- Mid-level
- Office
- 3 years
2d
Administrative Coordinator
Sprouts Farmers Market —Limerick, PA
- 8 hour shift
- 18 years or older
- Microsoft Outlook
- Sanitation
- Paid parental leave
- Health savings account
Administrative Coordinator
United Anesthesia Services P.C —Plymouth Meeting, PA
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant/Consumer Care Coordinator
Trimed Healthcare LLC —Willow Grove, PA
- Full-time
- Customer service
- HIPAA
- Office
- Flexible schedule
Part Time Front Desk Coordinator
St. Luke's University Health Network —Harleysville, PA
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Front Desk Coordinator
St. Luke's University Health Network —Harleysville, PA
- Full-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Plant Operations Office Coord
Penn Medicine —Doylestown, PA
- Hospital
- Word processing
- Microsoft Office
- Tuition reimbursement
Quick Apply
9d
Administrative Coordinator
RHA Health Services, LLC —Glenside, PA
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Paid time off
Quick Apply
19h
Administrative and Merchandising Coordinator
The Princeton University Store —Princeton, NJ
- Full-time
- Hybrid work
- Microsoft Outlook
- Merchandising
- Mid-level
Quick Apply
9d
Scheduling Coordinator
Ambler Fireplace & Patio —Chalfont, PA
- $18 - $20 an hour
- Full-time
- Schematics
- Office
- In-person
- Health insurance
- Paid time off
Quick Apply
7d
Administrative Coordinator - Willow Grove Outpatient
Gaudenzia —Dresher, PA
- $17.48 - $18.51 an hour
- Microsoft Word
- Microsoft Excel
- Inventory management
- Tuition reimbursement
- On-the-job training
Quick Apply
Administrative Office Coordinator
VBHS —Montgomery County, PA
- $20 an hour
- Full-time
- Background check
- Applied behavior analysis
- HIPAA
- Tuition reimbursement
- Employee assistance program
Quick Apply
Administrative Systems and Office Coordinator
Lehigh University —Bethlehem, PA
- $37,190 - $44,640 a year
- Full-time
- Hybrid work
- Background check
- Customer service
- Salesforce
- Tuition reimbursement
Administrative Coordinator, Office of Student Affairs
University of Pennsylvania —Philadelphia, PA
- $23.80 - $25.40 an hour
- Full-time
- Background check
- Mid-level
- University
- Health insurance
- Dental insurance

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Secretary IV, Administrative Assistant (Facilities Coordinator), Permanent Support Staff (Anticipated)

Council Rock School District -
Richboro, PA

Apply Now

Job Details

Full-time
$28.78 an hour
8 hours ago

Qualifications

Customer communication
Microsoft Office
Database software proficiency

Full Job Description

Position: Secretary IV, Administrative Assistant (Facilities Coordinator), Permanent Support Staff, Anticipated

Location: Twining Ford Road

Available: August, 2026

Hours/Schedule: 6 hours per day/5 days per week/ 261 days per year (benefit eiligible)

Requirements:

The Council Rock School District is currently seeking a highly motivated individual to coordinate and schedule district facilities for community activities in accordance with district policies and procedures. The Facilities Coordinator reports to the Property Services Manager will serve as a primary point of contact for district facilities usage. The Facilities Coordinator also supports the Facilities Department and Property Services Manager as needed.

Duties will include, but not be limited to the following:

Coordinate and schedule District facilities for community activities in a safe and efficient manner ensuring that events are in accordance with District policies and guidelines.
Responds to inquiries via telephone, email, and other electronic communication from employees and the public, answering questions and supplying information regarding facility use.
Review facility use applications with prospective users regarding responsibilities, process applications through facility use automated program, provide invoices, collection of usage, custodial and other fees, insurance requirements, and other required documentation for the purpose of complying with rules, regulations, practices, and procedures and making recommendations as needed.
Coordinate maintenance, custodial, and technology staff coverage including opening and closing of facilities during non-operational times to facilitate safe and efficient events at rented District facilities.
Coordinate facilities use with Principals, Building Secretaries, and Athletic Directors to eliminate conflicts with student sports and activities.
Hire, manage, and coordinate with auditorium technology managers.
Maintain yearly, monthly, weekly athletic/activity calendars for use by schools, maintenance, custodians, and athletic directors.
Participate in annual review of facility rental fees for the purpose of making recommendations and adjustments to the fee schedule.
Review and maintain Facilities Use software and various documents, files, and records to provide up-to-date reference materials and information.
Reconcile accounts, process payments, pursue past due bills, and reconcile custodial time sheets to ensure compliance with established guidelines.
Resolve issues and discrepancies related to facility use fees.
Manage billing and scheduling as per license agreements and fees with licensee user groups.
Maintain state and federal report records for integrated pest control, AHERA, and other environmental tasks as required.
Assist with scheduling contractors to perform routine maintenance within schools.
Assist other department administrative staff. Fill in for administrative staff during breaks, absences, or as needed.
May be required to respond to emergency calls on non-duty hours.
Perform other related duties as assigned for the facilities department.

Experience:

Job-related experience with increasing levels of responsibility is required. Minimum three years’ experience working in customer service with demonstrated ability to work and communicate professionally, verbally and in written form, and three years’ experience using software systems.
Previous Facilities Department experience a plus.

Qualified candidates: strong customer service skills, general knowledge and experience using software systems, experience working in a high volume, fast-paced office, as well as creative problem-solving skills, the ability to make independent decisions and accurately interpret policies and guidelines, organizational skills, and strong communication and interpersonal skills. Knowledge of database systems, MS Office (Excel/Word), and strong technology skills required.

REQUIRED PAPERWORK: To begin employment in any PA public school, all employees are required to complete mandatory paperwork. Background employment clearances must be completed within the last year to be valid and include:

PA State Police Clearance (Act 34)
Child Abuse Clearance (Act 151)
FBI Fingerprints (Act 114) IndentoGo

Some additional paperwork includes Arrest/Conviction Report form, PA Sexual Misconduct/Abuse Disclosure (Act 168), physician’s health form and recently completed TB test.

Apply Now

Refine Your Search

administrative coordinator jobs in doylestown, pa

Secretary IV, Administrative Assistant (Facilities Coordinator), Permanent Support Staff (Anticipated)

Administrative Coordinator - Manufacturing

Front Desk Coordinator

Administrative Coordinator / Paralegal

Administrative Coordinator, Primary Care - Temple Faculty Practice

Administrative and Relations Coordinator

Medical Policy Administrative Coordinator - Hybrid (PA/NJ/DE)

Administrative Coordinator

Administrative Coordinator

Administrative Assistant/Consumer Care Coordinator

Part Time Front Desk Coordinator

Front Desk Coordinator

Plant Operations Office Coord

Administrative Coordinator

Administrative and Merchandising Coordinator

Scheduling Coordinator

Administrative Coordinator - Willow Grove Outpatient

Administrative Office Coordinator

Administrative Systems and Office Coordinator

Administrative Coordinator, Office of Student Affairs

I want to receive the latest job alert for administrative coordinator in doylestown, pa

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