Top 588 Administrative assistant Jobs in Dublin Ca

Executive Administrative Assistant
Acara Solutions —San Jose, CA
- Call employer
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Assistant I / Dispatcher I
BSK Associates —Livermore, CA
- $24 - $37 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant - GVP
Ross Stores —Dublin, CA
- $27.64 - $58.56 an hour
- Hybrid work
- Research
- Office
- Conflict management
Administrative Assistant II
Abbott Laboratories —Pleasanton, CA
- $27.35 - $54.75 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Tuition reimbursement
Administrative Assistant I - Stanford Blood Center
Stanford Health Care —Palo Alto, CA
- $33.14 - $42.25 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
2d
Administrative Assistant
Wellpath —Dublin, CA
- $24.09 - $26.77 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Typing
- Wellness program
- Health savings account
2d
Administrative Assistant
BKF —Pleasanton, CA
- $52,000 - $72,425 a year
- Full-time
- Computer literacy
- Mid-level
- Office
- Profit sharing
- Paid holidays
Quick Apply
1d
office assistant
ProRehab HealthCare Group of Companies —Pleasanton, CA
- $24 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Academic Administrative Assistant
Unitek College Of Nursing —Concord, CA
- $26 - $30 an hour
- Full-time
- Microsoft Word
- Writing skills
- High school diploma or GED
- Paid holidays
- Dental insurance
Quick Apply
9d
Office Assistant/Runner
Kier & Wright —Livermore, CA
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Windows
- Paid holidays
Quick Apply
2d
Administrative Specialist
Quality Mobile Home Services —Pleasanton, CA
- $20 - $22 an hour
- Full-time
- Office
- Administrative experience
- Construction experience
- Health insurance
- Cell phone reimbursement
Quick Apply
Program Administrative Assistant
SVS —Hayward, CA
- $24 an hour
- Full-time
- CPR Certification
- Current TB test
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant II
Stanford Health Care —Palo Alto, CA
- $36.19 - $46.13 an hour
- Full-time
- Computer literacy
- Mid-level
- 3 years
2d
Administrative Assistant
AAAA Generator Services Inc —Hayward, CA
- $25 - $35 an hour
- Part-time
- Google Workspace
- Writing skills
- No experience needed
Quick Apply
7d
Administrative Assistant
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Office
- 3 years
- Administrative experience
Office Administrator
ASSA ABLOY —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Senior Administrative Assistant
Shums Coda Associates —Pleasanton, CA
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant I – Environmental Health Services (County Promotional Only)
County of San Mateo —San Mateo, CA
- $7,021.73 - $8,777.60 a month
- Full-time
- Office
- Administrative experience
- Bachelor's degree
- Retirement plan
8d
Administrative Assistant (Part time with the potential for full time)
Municipal Pooling Authority —Concord, CA
- $35.74 - $43.44 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- English
- Research
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant & Office Coordinator
DCL Logistics —Fremont, CA
- $34 - $43 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply

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Executive Administrative Assistant

Acara Solutions -
San Jose, CA

Quick Apply

Job Details

Temp-to-hire

Qualifications

Business travel arrangements
Executive administrative support
Managing executive calendars

Full Job Description

Acara Solutions is looking for an Executive Adminisrative Assistant for one of our clients in San Jose, CA. This is a contract to hire position.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to with demonstrated experience in a global corporate environment. In this role you will provide confidential and comprehensive support to Executive Vice President of Global Operations. As a critical partner, you will enable executive efficiency through effective calendar management, operational coordination, and administrative excellence in a fast-paced, global environment.

Responsibilities

Provide high-level, confidential administrative support to the Executive Vice President of Global Operations, ensuring seamless day-to-day operations
Manage complex and dynamic executive calendars, optimizing scheduling efficiency and prioritizing critical business needs
Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa/passport processing
Prepare, review, and submit expense reports in compliance with company policies and timelines
Plan and coordinate executive meetings, including agenda preparation, materials development, and follow-up actions
Organize and support internal and external meetings, conference room setup, and catering arrangements as required
Act as a primary point of contact for incoming communications (emails, calls, mail), ensuring timely responses and proper prioritization
Maintain and update organizational charts, contact lists, and departmental records
Manage TEAMS sites and support SharePoint access requests, content updates, and user permissions
Support cross-functional coordination by liaising with internal stakeholders, leadership teams, and external partners
Handle multiple projects simultaneously, ensuring timely execution and adherence to strict deadlines
Assist in purchase order creation, invoice tracking, and vendor coordination
Manage office operations, including supply inventory, ordering, and workspace/seat assignments
Coordinate IT equipment requests, onboarding/offboarding setup, and asset tracking
Prepare documentation for international shipments, including compliance with Global Transfer Systems (GTS) requirements
Drive process improvements to enhance administrative efficiency and effectiveness
Maintain the highest level of professionalism, confidentiality, and discretion at all times

About the Opportunity:

Why You'll Love Working Here:

Supportive, team-driven culture that values collaboration, transparency, and accountability
Opportunity to grow your career with a global workforce solutions leader serving multiple industries
People-first environment that encourages employees to bring their authentic selves to work
Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

What You'll Do:

Qualifications

Bachelor's degree or equivalent relevant experience
Minimum 7+ years of experience supporting senior leadership, including VP or C-level executives
Proven experience managing complex calendars, travel logistics, and executive priorities in a fast-paced environment

Skills & Competencies

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and collaboration tools
Strong organizational and time-management skills with exceptional attention to detail
Ability to work independently with minimal supervision while maintaining high productivity
Excellent problem-solving skills with a proactive, solution-oriented mindset
Strong interpersonal and communication skills, with the ability to interact effectively across all levels of the organization
High level of professionalism with a positive, approachable demeanor
Ability to prioritize competing demands and manage multiple stakeholders simultaneously
Adaptability and resilience in a rapidly changing, high-pressure environment
Strong sense of ownership, accountability, and commitment to delivering results

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

Quick Apply

Refine Your Search

administrative assistant jobs in dublin ca

Executive Administrative Assistant

Administrative Assistant I / Dispatcher I

Administrative Assistant - GVP

Administrative Assistant II

Administrative Assistant I - Stanford Blood Center

Administrative Assistant

Administrative Assistant

office assistant

Academic Administrative Assistant

Office Assistant/Runner

Administrative Specialist

Program Administrative Assistant

Administrative Assistant II

Administrative Assistant

Administrative Assistant

Office Administrator

Senior Administrative Assistant

Administrative Assistant I – Environmental Health Services (County Promotional Only)

Administrative Assistant (Part time with the potential for full time)

Executive Assistant & Office Coordinator

I want to receive the latest job alert for administrative assistant in dublin ca

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