Top 2 Executive administrative assistant Jobs in Duluth Mn

Executive Assistant
Lake Superior Community Health Center —Superior, WI
- $40,000 - $48,400 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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7d

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Experience with data privacy rules, policies and procedures in order to comply with DPS, MSP and BCA rules and regulations, as well as federal and state laws…
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9d
Office Administrator/Manager
Stockman Law Office —Duluth, MN
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Executive Personal Assistant-Working Partner
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Executive Assistant

Lake Superior Community Health Center -
Superior, WI

Quick Apply

Job Details

Full-time
$40,000 - $48,400 a year
7 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Zoom
Executive administrative support
Employee relationship building
High school diploma or GED
Data entry
Organizational skills
Video conferences (communication methods)
Office experience

Full Job Description

Job Summary:

The Executive Assistant is responsible for performing administrative functions for the CEO and Senior Leadership Team. Duties include assisting with important administrative functions, scheduling and Outlook calendaring for the CEO and other leaders, managing non-clinical supply ordering, maintaining clinic-wide forms to ensure uniform appearance and single source of distribution, assisting with mail run twice each week, tracking and updating policies, contracts and other organizational documents; other administrative tasks as needed.

Position requires in area travel for bi-weekly mail run between buildings, procurement of supplies and food items for clinic business and meetings, and other local errands.

Primary Responsibilities:

Provide administrative support to Executive Leadership
Assist with Board agendas and accompanying documentation, Board and committee meeting minutes, letters, reports, presentation, etc.
Type, edit, and distribute items such as leadership agendas and accompanying documentation, meeting minutes, letters, reports, presentations, etc.
Attend meetings, as assigned, and prepare and distribute meeting notices, agendas, and minutes in a timely manner.
Assist with provider credentialing and privileging process, as needed
Compile and organize information for reports
Create and maintain confidential filing system for correspondence, contracts, projects, administrative functions, personnel, committees, etc.
Perform or ensure the mail runs are performed bi-weekly
Perform or ensure that errands are performed such as ordering/shopping for food for meetings, supply management, and other local errands
Maintain client confidentiality
Other duties as assigned

Qualifications:

High school graduate (or G.E.D.)
Previous experience as executive assistant or administrative assistant
One-three years of office experience
Training in Microsoft Office including Word and Excel; skilled in data entry
FQHC experience preferred but not required
Ability to travel between sites and as otherwise required by the organization

Knowledge, Skills, and Abilities:

Ability to exercise initiative and judgment
Ability to make decisions and work well under pressure of multiple demands and deadlines
Maintain confidentiality
Ability to assume responsibility for project management, and to complete project tasks by established deadlines without direct supervision
Ability to prioritize and coordinate multiple tasks and assignments
Excellent oral and written communication skills
Accurate grammar, spelling and punctuation skills
Proficient PC skills – Microsoft Word, Excel, PowerPoint, Outlook, Zoom
Ability to establish and maintain positive relationships with colleagues, vendors and others

Pay: $40,000.00 - $48,400.00 per year

Benefits:

Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

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