Top 26 Operations administrator Jobs in El Paso Tx

PACE Administrative Assistant
Bienvivir All Inclusive Health —El Paso, TX
- Full-time
- Spanish
- Microsoft Outlook
- English
- 403(b) matching
- Mileage reimbursement
6d
Bookkeeper/Administrative Assistant
Amerilink LLC —El Paso, TX
- $20 - $25 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
9d
Operations & Account coordinator
Althouse Restore —El Paso, TX
- $35,000 - $50,000 a year
- Full-time
- Spanish
- English
- Mid-level
- Paid time off
- 401(k) matching
Quick Apply
WAREHOUSE ADMIN CLERK - ELP
ARIES FREIGHT SYSTEMS LP —El Paso, TX
- Full-time
- Spanish
- Customer service
- Writing skills
Quick Apply
6d
Project Mgr. Practice Integration-UMCEPH Healthcare Ptnrs Admin
University Medical Center of El Paso —El Paso, TX
- Full-time
- Writing skills
- Mid-level
- Office
Administrative / Warehouse Clerk
SEPEMA INDUSTRIAL SERVICE INC —Socorro, TX
- Full-time
- Office
- Warehouse
- In-person
Quick Apply
Animal Services Director
City of El Paso, TX —El Paso, TX
- $170,000 - $190,000 a year
- Extended hours
- Administrative experience
- Bachelor's degree
- Accounting
- Wellness program
- Health savings account
Administrative Assistant (Office)
Economy Restaurant Supply —El Paso, TX
- $12 - $15 an hour
- Full-time
- Spanish
- Computer literacy
- English
Quick Apply
9d
Receptionist/Administrative Assistant
Delux Auto —El Paso, TX
- Full-time
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
14d
Assistant Health Service Administrator
IHMS USA, Inc —El Paso, TX
- Full-time
- Spanish
- Mid-level
- Master's degree
- Health insurance
- Dental insurance
Quick Apply
Administrative Clerk
Southwest Holdings LLC —El Paso, TX
- $12 - $15 an hour
- Part-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Opportunities for advancement
Quick Apply
Chief of Staff (COS)
YWCA EL PASO DEL NORTE —El Paso, TX
- Full-time
- Background check
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
Chief Financial Officer
EL PASO CHILDRENS HOSPITAL CORPORATION —El Paso, TX
- Full-time
- 7 years
- Hospital
- Writing skills
Data Entry Bilingual - Entry level - Full Time
EP Health Insurance —El Paso, TX
- $10 - $13 an hour
- Full-time
- Microsoft Word
- Background check
- Spanish
- Opportunities for advancement
Quick Apply
Operations Manager - State Farm Agent Team Member
Mark Chavira - State Farm Agent —El Paso, TX
- $15 an hour
- Full-time
- Mid-level
- Office
- Organizational skills
- 401(k)
- Opportunities for advancement
Quick Apply
Director of Operations, Juarez, MX/Santa Teresa, NM
Legrand Group —El Paso, TX
- Full-time
- Spanish
- Word processing
- Engineering
- Paid parental leave
- Paid holidays
Quick Apply
9d
Group Chief Financial Officer - El Paso Group
Texas Executives —El Paso, TX
- Full-time
- Surgery
- Analysis skills
- Bachelor's degree
- Relocation assistance

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PACE Administrative Assistant

Bienvivir All Inclusive Health -
El Paso, TX

Apply Now

Job Details

Full-time
6 days ago

Benefits

403(b) matching
Mileage reimbursement
Paid holidays
Tuition reimbursement
Paid time off
403(b)

Qualifications

Executive administrative support
High school diploma or GED
Typing
Clerical experience
Video conferences (communication methods)

Full Job Description

Bienvivir All-Inclusive Senior Health (“Bienvivir”) is a community-based, patient-centered, comprehensive health care delivery system that advocates and promotes quality of life, optimum independence, dignity, and choices in a nurturing environment for frail seniors. Since 1987, Bienvivir has served the frail seniors of El Paso, Texas through the provision of the Program of All-Inclusive Care for the Elderly (“PACE”).

PACE is a unique managed care benefit for frail seniors (referred to as participants) age 55 and older who are certified by the state as needing nursing home level care and who reside in a PACE service area. PACE programs coordinate and provide comprehensive medical and support services so that participants can remain independent and stay in their homes for as long as safely possible.

BENEFITS for Full and Part-time employees who work 30 or more hours per week:

We pay 100% of the MEDICAL monthly premiums for Employee Only coverage.

We pay 100% of the DENTAL monthly premiums for Employee Only coverage.

We provide an affordable VISION monthly premium for Employee + Family coverage.

We pay 100% of BASIC LIFE for a benefit amount of $10,000.

We offer safe harbor matching contributions for the 403(B) RETIREMENT SAVINGS account.

We offer up to fifteen (15) days of PAID TIME OFF based on paid hours per pay period.

We offer eleven (11) company-observed PAID HOLIDAYS.

We offer education and TUITION REIMBURSEMENT.

We offer MILEAGE REIMBURSEMENT.

Bienvivir is currently accepting applications for the following position:

PACE ADMINISTRATIVE ASSISTANT

Working under the direct supervision of the PACE Center Director, the Administrative Assistant performs diverse complex clerical tasks to support the overall operation of the PACE Center. The Administrative Assistant must be well organized, be fully integrated with interdisciplinary team functions in the day-to-day operations, detail minded, adapt well to change, able to use critical thinking, be a multi-tasker and communicate effectively and professionally.

RESPONSIBILITIES:

PACE CENTER ADMINISTRATIVE

1. File/maintains Interdisciplinary daily morning minutes, Service Determination Request logs (corresponding paperwork), and weekly care plan schedule.

2. Facilitate communication between PACE Center Director, Bienvivir personnel, and general public.

3. Prepare and distribute interdepartmental reports, letters, forms, center closure flyers notifications, the Interdisciplinary daily morning meeting minutes and applications as directed by the PACE Center Director.

4. Maintain logs to include appeals, service determination requests and any specialty reports as needed. Ensure proper signatures are obtained.

5. Clerical support for designated committees to include recording and transcription of minutes, preparing the agenda, correspondence, committee records, sending meeting notices and submitting food requests when indicated.

6. Receives/screens visitors and all incoming calls, responds to inquiries, determines priority, and alerts PACE Center Director.

7. Receives, sorts, and routes internal and external mail for the PACE Center Director on a daily basis.

8. Manages PACE Center Director daily calendar to arrange meetings, appointments, and conferences. Alerts supervisor when scheduling conflicts are identified and recommends options to resolve noted conflicts.

9. Keeps Supervisor requests for time off organized and at the direction of the PACE Center Director ensure there is appropriate coverage. Assist with new employees under the supervision of the PACE Center Director (completing New Employee Orientation checklist).

10. Maintains appropriate office supply inventory and processes requisitions for office supplies and equipment, as needed, per established procurement protocols.

11. Provide IT assistance with appropriate staff and assist in Zoom Conference(s) room for any issues that may occur.

12. Assist with scheduling maintenance for copy machines on an as needed basis.

13. May assist in making travel arrangements including airline and hotel reservations, requesting advance travel funds, reconciliation of settlement claims and coordination with accounting staff, for PACE Center Director and Supervisors as needed.

14. Submit, pick-up, and distribute PPE to supervisors under PACE Center Director

15. Maintain monthly logs and send out notification to the proper disciplines for Lost and Found items.

16. Assign parking and maintain logs on an as needed basis.

17. Assign employee lockers and maintain logs on an as needed basis.

18. Transportation Requests – ensure the forms are filled out properly, there are no conflicts and sign off.

19. Assist with other clerical duties as assigned.

QUALITY CONTROL

20. Audits and reconciles reports for accuracy and completeness.

21. Utilize new electronic grievance/incident reporting system and provide assistance when needed. Work with QI to ensure reports are complete and unerring.

22. Assist PACE Center Director/QI/Auditor with any internal or external audits.

LICENSING/REGULATORY

23. Maintain Center Licensing Binder(s). Keeping abreast of expiration of licenses and providing notification to PACE Center Director and Vice President of Center Operations, etc.

24. Provides support, as appropriate, to Center operations overall regulatory compliance and survey readiness activities. Assists with collecting date and documentation of requested information during inspections ensuring material is properly accounted, indexed, and organized.

25. Care Planning: Run New Regs Report prior to care planning day to ensure all assessments have been completed; Run Care Plan Audit Report after care planning meeting and ensure all assessments have been signed; Track care plans that have been completed on the monthly I&A Schedule to ensure all care plans for the month are completed, forward to PACE Center Director for approval; Email weekly care plan sign in sheets to Transp. Manager; Update One Source for care plan assessments to be completed for the following month

26. Provide proper attention and assistance to the new Service Determination Request process for the assigned center(s). Keep accurate logs and communicate with the team to ensure process is followed accordingly.

CENTER BASE BACK UP SUPPORT

27. Provide back-up relief for Social Work Clerk and Vice President of Center Operations Administrative Assistant on an as needed basis, as instructed by the PACE Center Director.

28. Work with Vice President of Center Operations Administrative Assistant to ensure temperature logs are complete.

29. Work with Floor Manager/Lead to submit weekly ADA to Vice President of Center Operations Administrative Assistant.

SAFETY/ENVIRONMENT

30. Submit work orders to the Receptionist and communicate with Facility Manager regarding maintenance, housekeeping, and safety issues.

31. Coordinates and assists with facilitation of monthly fire drills to include record (i.e., sign in sheets, location of drill, findings) keeping of all data. Proper coordination with Dantek, Facility Manager and Emergency Preparedness Coordinator (i.e., outlook appointment reminders).

32. Generate Furniture Request Forms when ordering new furniture/keys/equipment.

33. Generate Capital of Equipment Forms when transferring furniture/equipment from one center/department to another.

QUALIFICATIONS / REQUIREMENTS:

1. High school graduate or equivalent supplemented by training in office procedures.

2. Minimum of (3) years’ experience as an assistant supporting administrative operations and complex office practices and procedures.

3. Bilingual (English/Spanish) preferred.

Required Skills

KNOWLEDGE, SKILLS, AND ABILITIES:

1. Knowledge of/and experience in standard office practices and procedures.
2. Ability to meet deadlines and adhere to schedules.
3. Effective typing skills with ability to operate basic office equipment.
4. Efficient and resourceful work approach, utilizing critical thinking skills to problem solve and prioritize completion of assigned tasks.
5. Excellent listening and verbal communication skills; ability to work well with others and follow directions.
6. Must have reliable transportation

Apply Now

Refine Your Search

operations administrator jobs in el paso tx

PACE Administrative Assistant

Bookkeeper/Administrative Assistant

Operations & Account coordinator

WAREHOUSE ADMIN CLERK - ELP

Project Mgr. Practice Integration-UMCEPH Healthcare Ptnrs Admin

Administrative / Warehouse Clerk

Animal Services Director

Administrative Assistant (Office)

Receptionist/Administrative Assistant

Assistant Health Service Administrator

Administrative Clerk

Chief of Staff (COS)

Chief Financial Officer

Data Entry Bilingual - Entry level - Full Time

Operations Manager - State Farm Agent Team Member

Director of Operations, Juarez, MX/Santa Teresa, NM

Group Chief Financial Officer - El Paso Group

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